Statements made by a person making a recommendation that are made from the person's personal observation or knowledge do not require written release from the student. However, if personally identifiable information obtained from a student's educational record in included in the letter of recommendation (e.g., grades, GPA, etc.), the writer is required to obtain a signed release from the student which:
- Specifies the records that may be disclosed.
- States the purpose of the disclosure.
- Identifies the party or class of parties to whom the disclosure can be made.
If the person writing the recommendation keeps the letter on file, it is part of the student's education record, and the student has the right to read it unless he or she has waived the right to access.