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Policies and Procedures

5.20 Professional and Scientific (P&S) Policies and Procedures - General Provisions

A. Definition – Professional and Scientific (P&S) Positions

University P&S position assignments are designed to aid in the attainment of goals and objectives established in accordance with the mission of the institution. To this end, P&S personnel assist in the formulation and administration of institutional policies and aid in the execution of academic, student and administrative services as required with University operations. P&S personnel serve in both staff and line positions to provide advisory and consultant services, direct a wide range of activities within functional departments and render general assistance with planning, scheduling, and coordination of programs offered by the University.

University personnel serving in P&S positions have, in most instances, received training in a specialized area and hold appropriate academic degree(s) or possess equivalent experience. Such personnel are also certified or registered, as required, with the profession and/or position assignment.

Criteria applicable with U.S. Department of Labor regulations relative to exemption under the Fair Labor Standards Act (FLSA) are used by the University in establishing and designating positions as P&S.   Typically P&S positions are exempt from receiving overtime pay as provided under the FLSA, but each position is evaluated individually pursuant to the FLSA.

B. P&S Personnel Policies and Procedures

These are applicable to University personnel so designated. Policies and procedures relative to position status and non-reappointment are not considered to be effective for P&S staff members serving with position assignments covered by or related to the (Other Board Appointments) provision of the Board of Regents, State of Iowa (BOR) Policy Manual applicable with such position assignments as are noted within this document.

C. Position Appointment Assignments

The nature of existing University P&S positions (permanent-temporary) and the position service dates for assigned personnel determine the appointment category applicable for staff members according to the following position assignments.

1. Exempt Position Assignments

P&S staff members in administrative positions designated as exempt from identified University P&S Personnel Policies and Procedures as a result of policy making and other related exempt duties and responsibilities are upon the recommendation of the appropriate division vice-president and nomination by the President of the University granted an annual appointment by the BOR in connection with the (Other Board Appointments) provisions of the BOR Policy Manual. Staff members so nominated are formally advised as to their reserve or pending continuing service status.

2. Non-Exempt Position Assignments

P&S staff members serving in positions with which University Professional and Scientific Personnel Policies and Procedures are applicable are granted an appointment in accordance with the following conditions:

a. Temporary Position Assignments.

Position duties require performance of tasks temporarily for an uncertain period of time or in connection with a specific function/assignment.  Temporary position assignments may be supported with temporary and/or permanent funds.

b. Term Position Assignments.

Position services are arranged for a specific period of time in connection with a project, grant, contract, special activity offering, or with a program for which a limited funding period may exist and/or periodic renewed funding may be required. Such initial term assignments may be designated when service is to be provided with a schedule of no less than half-time for a period of at least two consecutive years. Subsequent term position assignments may be granted in accordance with such appointment provisions under the Appointment Categories and Notice of Non-Reappointment sections of the Appointment and Service Status policy.

c. Contract Position Assignment.

Position services are normally granted for an annual period paralleling an athletic program schedule. A subsequent contract position assignment may be granted in accordance with the Contract Appointment provision.

d. Permanent Position Assignments.

Position duty assignment of a continuing nature, designated with the University Budget as sustained by appropriated funds and/or funding identified by the University as permanent rather than temporary.

D. Service Status Description

P&S personnel who are granted an annual or provisional appointment will be accorded probationary or continuing service status on the basis of their period of continuous University service and conditions formally noted at the time of University employment or identified in writing with their current position placement. Tenure status outside of an academic department as presently applicable for certain assigned P&S staff members will be continued in effect. All conditions and privileges of University employment, which have been provided in accordance with recognized University procedures, and formally communicated in writing to individual P&S staff members, will be continued in effect unless otherwise dictated by BOR action. P&S Personnel Policies and Procedures with respect to conditions and privileges of University employment will be otherwise effective.

Service status once established with P&S Personnel Policies and Procedures will be communicated formally to individual P&S staff members.

Human Resource Services, approved 2012

President’s Cabinet, approved January 7, 2013