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Health and Safety Committee

Representation

Committee members will serve staggered four-year terms. The members will elect a chairperson, a co-chairperson and a recorder in October of each year to begin their tenure the following January. The University Safety Officer and the University Safety Manager will serve as ex-officio members of the committee. The committee will be comprised of representatives of the campus community and appointed by the following departments/units:

  • Academic Affairs Council (1)
  • Physics/Faculty (1)
  • Biology/Faculty (1)
  • Student Senate (3)
  • Department of Residence (1)
  • Admin & Finance (1)
  • CNS/Deans (1)
  • Facilities Services (2)
  • Student Affairs (1)
  • Foundation (1)
  • Health Services (1)
  • AFSCME (1)
  • P&S Council (1)
  • SCMP (1)
  • HRS (1)

Responsibilities of Members

Chairperson's Responsibilities:

  • Act as communication liaison between the Safety Office and the committee.
  • Facilitate the health and safety committee meetings.
  • Coordinate the assignment of activities to committee members.
  • Establish necessary timelines based on member input and follow up on assigned responsibilities.
  • Schedule and develop an agenda for meetings based on member input.
  • Prepare an annual report of the committee’s accomplishments.
  • Ensure the effectiveness of the meetings by directing discussions to meet mission and objectives.
  • Allow the time for committee members’ participation in meetings.

Co-Chairperson's Responsibilities:

  • Facilitate the meeting in the absence of the chairperson.
  • Assist with developing the agenda and monitoring meeting times.

Recorder's Responsibilities:

  • Ensure the meeting minutes are recorded, completed and distributed electronically to the members and placed on the Health and Safety web site in a timely manner.
  • Distribute the agenda with minutes to committee members one week prior to each scheduled meeting.
  • Make arrangements for a meeting room and record attendance of members.

Safety Officer Responsibilities:

  • Serve in the capacity as a resource to the committee on health and safety issues.
  • Review employee accident investigation reports.
  • Ensure health and safety inspections are conducted and appropriate reports areprepared in response to complaints/concerns expressed to the committee.
  • Actively promote health and safety programs.
  • Solicit funding and resources necessary to implement health and safety committee activities.
  • Provide timely feedback to the committee and perform the initial investigation of injuries, incidents and near misses.
  • Assists with the development of the agenda.

Committee Members Responsibilities:

  • Attend health and safety committee meetings or arrange for an alternate to attend.
  • Communicate committee activities to represented constituencies.
  • Serve on appointed project teams or subcommittees.
  • Bring health and safety concerns to committee meetings and/or to the attention of the affected employee’s supervisor.
  • Assist with the development of the agenda on request.