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Academic Department Heads' and Directors' Handbook

 

PROCEDURES

 

Academic Awards | Academic Program Review | Accreditation | Affirmative Action | Alumni and Development

| Americans with Disabilities | Board of Regents | Budget and Finance | Committees | Computer Technology | Curriculum | Diversity Matters | Diversity Council |Emergencies | Exec. Vice President & Provost | External Relations | Facilities Operations | Faculty | Forms | FoE | Governance | Grants and Awards | Hiring
Institutional Research/Data | Intellectual Property/Technology Transfer | Intercollegiate Academic Fund |
Leaves and Absences | Liberal Arts Core | Library | MEMFIS | Museum
Office Procedures | Organizational Charts, UNI Administrative | Peer Institutions

Personnel | Policies and Procedures | President
Promotion/Tenure | Public Events | Public Safety
Research | Retirement | Salaries/Wages | Scheduling | Strategic Plan | Students | Student Resources |

Sustainability |Teaching | Telecommunications | Travel | Unions | Wellness and Recreation

 


ACADEMIC AWARDS

Awards-Faculty

Awards-Student

Individual Colleges also offer various faculty and student awards.

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ACADEMIC PROGRAM REVIEW

The programs in each academic unit at UNI are reviewed regularly-generally on seven-year cycles. Departments produce unit self-studies during the fall semester of the year of the review, and external reviewers conduct their reviews of the programs and submit their reports during the spring semester. A handbook of procedures for academic program review and student outcomes assessment is updated annually by a faculty/administrative committee. The book, "Detailed Procedures for Academic Program Review and Student Outcomes Assessment", contains the long-term master calendar for academic program review and is available online. http://www.uni.edu/vpaa/documents/MicrosoftWord-AcadProgRevBook-LG10-11.pdf

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ACCREDITATION

The University of Northern Iowa is accredited by the Higher Learning Commission (HLC) North Central Association of Colleges and Schools (NCA). http://www.ncacihe.org.  Accreditation review takes place every ten years. Specific information regarding our accreditation can be found at http://www.uni.edu/accreditation . Specific information relating to assessment is available from the UNI Office of Academic Assessment. www.uni.edu/assessment/index.shtml

Several individual departments and disciplines at UNI are accredited by discipline-specific bodies. Consult individual departments or colleges for discipline-specific accreditation information.

 

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AFFIRMATIVE ACTION POLICIES AND PROCEDURES

The Hiring Guide for Faculty Recruitment has been distributed to all deans, directors, and department heads.  It consists of the University Policies and Plan for Affirmative Action and outlines affirmative action / equal opportunity information and procedures for recruiting affected class faculty and staff.  A copy of the faculty recruitment manual is available in all academic departmental and dean’s offices as well as online at http://www.uni.edu/equity/documents/Hiring%20Guide%20for%20Faculty%20Recruitment.pdf.

Materials for professional and scientific recruitment are available in the Human Resource Services office.

 For more information contact the Office of Compliance and Equity Management (319) 273-2846. http://www.uni.edu/equity.

 

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ALUMNI AND DEVELOPMENT

Alumni Association

The University of Northern Iowa Alumni Association seeks to connect graduates and friends of Northern Iowa – past, present and future. Its Mission Statement can be found online: http://www.unialum.org/aboutus/about-us

The UNI Alumni Association maintains a directory of members online: http://www.unialum.org/online-directory

Development Campaign

The current campaign or projects are described online: http://www.uni-foundation.org/page.aspx?id=lotw36p86

Foundation, UNI

The UNI Foundation, a separate organization that has functioned since 1959 for the sole benefit of the University of Northern Iowa, its programs and its students, operates under federal tax law 501(c)3. On the general nature of the UNI Foundation, see: http://www.uni-foundation.org/page.aspx?id=lotw36p39

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AMERICANS WITH DISABILITIES ACT


"The Americans with Disabilities Act of 1990 (ADA) provides protection from illegal discrimination for qualified individuals with disabilities. Students requesting instructional accommodations due to disabilities must arrange for such accommodation through the Office of Student Disability Services. The ODS is located at: Student Health Clinic 103, and the phone number is: 273-2676."  For more information see http://www.uni.edu/disability

A resource manual, “Students with Disabilities: A Working Relationship” contains information on appropriate accommodations.  Access the manual at http://www.uni.edu/sds/documents/resourcemanual.pdf

Faculty and Staff Disability Services is located in Human Resources, Gilchrist 27; phone number is 273-6164.

 
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BOARD OF REGENTS, STATE OF IOWA

The Board of Regents consists of a group of nine citizen volunteers appointed by Iowa’s Governor to provide policymaking, coordination, and oversight of the state’s educational institutions and affiliated centers. http://www2.state.ia.us/regents/

 

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BUDGET AND FINANCE

Account Reconciliation Process
It is the responsibility of account holders to reconcile their accounts and abstain from deficit spending. All departments should review their accounts regularly to verify that transactions have been posted properly to their accounts. The Financial Accounting and Reporting Services department describes the processes utilized in the Account Reconciliation Process, including:
Annual Financial Report

Current and past UNI Annual Financial Reports are provided in PDF format online. https://access.uni.edu/reports/cafr/index.shtml

 

Budget, UNI Fiscal

Available in paper form in the Rod Library. To find current Budget Reports online, go to “My UNIverse” on the UNI Home Page http://www.uni.edu/. Click on “Memfis Reports” and scroll down to “University Budget Reports”.

 

Budget Development Calendar

http://www.vpaf.uni.edu/vpaf/budget_calendar.asp

 

Budget Reports and Schedules

http://www.vpaf.uni.edu/fars/online_reports/index.shtml

 

End of Year Spending

Supplies and Services and several other budgets do not “roll over” from one fiscal year to the next. So heads should make every attempt to expend their S&S budgets well in advance of the end of the fiscal year. Money from department S&S budgets not spent by July 1 reverts to a central UNI budget line. Sometimes college deans provide end of the year money to departments. Generally such money is reserved for equipment purchases.

Equipment Inventories

Department heads are responsible for the equipment housed in their units. Department equipment is inventoried by the Office of Business Operations (273-3527). Periodically, checks are made by the Controller’s Office to determine if equipment is in fact where it is inventoried. Information regarding purchase and inventory of equipment can be found on the Office of Business Operations web site: http://www.vpaf.uni.edu/obo/index.shtml

 

Faculty Searches, Expenses for
Normally, college deans assist with expenses of candidates for faculty positions. Departments also pay search-related expenses (i.e., position advertisements, housing expenses for candidates in local motels, expenses for faculty members having meals with job candidates, etc).

 

Local Activity Reports
See Self Support Funds.

MEMFIS – Modern Executive Management and Financial Information System

The University of Northern Iowa maintains a campus-wide matrix of financial management software called MEMFIS. It serves as software for human resources, payroll, purchasing, accounts payable, grants and contracts, projects, and budgeting. http://www.vpaf.uni.edu/memfis/

 

Self Support Funds (formerly Local Activity Reports)

Self-Support Funds are essentially from an activity that generates its own revenue; an independent budget with its own revenue source. These funds are independent of the General Fund. Department Heads complete annual worksheets, review revenues, and make projections for the next fiscal year.


Space, Allocation of and Records for

Decisions for the allocation of space for academic units are made by the Office of the Executive Vice President and Provost (273-2517). The Office of Facilities Planning (273-2611) maintains records and oversees the assignment of office, laboratory and classroom space for academic units. Space Assignment Principles and Procedures can be found at: http://www.vpaf.uni.edu/fs/planconstruct

Student Activity Fees

Student Activity Fee monies are made available to student organizations that work to meet the educational mission of the University through academic, cultural, and personal growth. Additional information can be found on the Northern Iowa Student Government web page. http://www.vpaf.uni.edu/studentorgs/nisg/funding

 

Summer Session Budgets

UNI offers summer courses in a variety of session formats each year from early May to early August. Department heads normally plan summer session schedules in late December and early January. Summer budgets are set by the academic deans and based partly upon enrollment history and partly upon predictions of what courses will likely enroll a reasonable number of students.

 

Supplies and Services Budgets

Each academic unit is supported by a Supplies and Services (S&S) budget out of which most department expenses are drawn. Department S&S budgets are available online. For Budget Reports, go to “My UNIverse” on the UNI Home Page: http://www.uni.edu/. Click on “Memfis Reports” and scroll down to “University Budget Reports”. S&S budgets may be used to pay for such items as faculty/staff travel, equipment, equipment maintenance contracts, student workers, office supplies, photocopying, telecommunications, postage, and miscellaneous purchases.

 

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COMMITTEES

Committees, Faculty

Faculty Committees and committees reporting to the President and Executive Vice President and Provost can be found online. http://www.uni.edu/pres/committees.shtml

 

Committees, University

A list of University Committees can be found online. http://www.uni.edu/pres/committees.shtml

 

University Council

The University Council is a one-hour meeting, four times a year, of key university administrative officers. President Allen will discuss issues of importance to the university community, often with the assistance of other university administrators. The University Council includes the President, Provost, Vice Presidents, Vice Provosts, Associate/Assistant Provosts, Associate/Assistant Vice Presidents, Deans, Associate/Assistant Deans, Directors, Department Chairs and other key personnel. http://www.uni.edu/pres/university-council

 

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COMPUTER TECHNOLOGY

Computer Consulting Center
The mission of the Computer Consulting Center is to provide the University's students, faculty, and staff with a centralized point of contact for all supported products and services. The Consulting Center is committed to quality service through teamwork and a proactive approach to problem identification and solution http://www.uni.edu/its/us/ccc/

 

Computer Labs

The Student Computer Centers (SCCs) provide convenient computing and network access for students, faculty and staff in various facilities. http://www.uni.edu/its/us/sccs/

 

Computer Training and Workshops

The Technology 'n' Training division of ITS-Educational Technology provides free computer workshops for the UNI community as well as other faculty support services. Call us at 273-2309 or stop by room 120 in the ITTC building. http://www.uni.edu/its/et/tnt/

 

Information Technology Services (ITS)
ITS Educational Technology

ITS Educational Technology is a division of Information Technology Services (ITS). Its mission is to promote and support the use of educational technologies by providing services to strengthen teaching, learning, and other university endeavors. http://www.uni.edu/its/et

A training calendar for Educational Technology can be accessed at: http://www.uni.edu/its/et/tnt/


My UNIverse

Faculty, staff and students may access all available UNI web resources from a single, personalized web page by clicking on the My UNIverse link on the UNI home page. http://www.uni.edu/ or call 319-273-5555.

 

For help using My UNIverse and for Frequently Asked Questions: http://access.uni.edu/help/portal.html

 

Planning Policy Committee for Information Technology (PPCIT) - Currently Inactive

Responsible fro making recommendations to the UNI cabinet on campus-wide information technology planning and policy. The Committee solicits input on issues that have campus-wide impact on information technology. http://www.uni.edu/its/admin/committe/ppcit/

 

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CURRICULUM

Curriculum Process

Faculty members within academic departments propose changes to the UNI Curriculum. Curriculum change at both the undergraduate and graduate levels generally proceeds on a two-year cycle. During the first year, proposed curriculum changes move through departments and their academic colleges. During the second year, changes are reviewed by the University Curriculum Committee, the Graduate College Curriculum Committee and the Faculty Senate. Policies and Procedures regarding curriculum changes can be found by reading UNI Policy and Procedure 2.04 Curricular Changes which can be accessed at: http://www.uni.edu/pres/policies/204.shtml.

Experimental/Temporary Courses

Experimental courses can be offered under the x59 designation up to three times, after which the course must either be dropped or must be approved as a new course before being offered again. Since x59 courses are not a part of the established university curriculum and are not listed in the catalog, the decision to offer them, after approval by the department, is an administrative one between the appropriate department head(s) and college dean(s), and Executive Vice President and Provost. Approval and scheduling of x59 courses should be reported in duplicate on Form 59 to the office of the Executive Vice President and Provost and to the Registrar.

Academic Program Review

UNI Policy and Procedure 2.02 Academic Program Review provides a review process for New or Expanded Programs at Regent Universities. http://www.uni.edu/pres/policies/202.shtml.

Schedule of Classes

A booklet containing courses offered during spring semester, fall semester, or summer sessions.

http://www.uni.edu/registrar/schedul-of-classes

Student Outcomes Assessment (SOA)

The ongoing administration of Student Outcomes Assessment procedures for the programs of academic units is a major aspect of Academic Program Review. UNI departments employ a variety of different outcomes assessment procedures. (See Academic Program Review). http://www.uni.edu/vpaa/documents/MicrosoftWord-AcadProgRevBook-LG10-11.pdf

University Catalog

This University of Northern Iowa publication contains general information regarding fees, curricula, and related policies and procedures. Every effort has been made to make this information accurate as of the date of publication; however, all policies, procedures, fees and charges are subject to change at any time by appropriate action of the faculty, the university administration, or the Board of Regents, State of Iowa.  http://www.uni.edu/catalog/.

 
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DIVERSITY MATTERS

Learn about UNI’s commitment to diversity and view updates on activities at http://www.uni.edu/diversity.

 

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DIVERSITY COUNCIL

The Diversity Council is responsible for providing the leadership and coordination necessary to achieve the diversity-related goals of the university. The Vice President for Student Affairs chairs the council. Council members include the  Executive Vice President and Provost; Vice President for Administration and Finance; Vice President for Student Affairs; Vice President for University Advancement; NISG Vice President; Director of the Academic Learning Center; and Assistant to the President for Compliance and Equity Management.

Responsibility for chairing the Council will rest initially with the Vice President for Student Affairs, but will rotate in the future among the vice presidents. The council meets monthly and will provide quarterly updates.

To ensure broad participation and support for planned initiatives, the council will form and charge a Diversity Advisory Committee, and will appoint a chair who will also serve on the council.

 

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EMERGENCIES/CAMPUS SAFETY

The University of Northern Iowa is committed to the safety and well-being of all students, faculty and staff.

There are multiple plans and teams in place to prevent, address and solve safety concerns on campus, as well as a group equipped to respond to an actual crisis. These teams include: Assessment and Consultation Team for Students, Critical Incident Assessment and Consultation Team for Faculty/Staff, Bias Response Team, Case Management Team, UNI Issues Group, and the Crisis Response Team. Descriptions of these teams and membership lists can be found on the UNI Alert website under Resources on Prevention and Response to Critical Incidents at: http://www.uni.edu/resources/alert/resources

Please be an active and responsible campus citizen by doing your part to maintain our safe environment. Review the following information and address concerns where you see them.

For more information and resources, visit www.uni.edu/alert

UNI ALERT:  Emergency Notification System

UNI is working to enhance emergency notification for faculty, staff, and students. As part of this project we have created the UNI Alert emergency notification system to inform the campus community of emergencies or threats to physical safety in situations such as tornados/severe weather, violence, hazardous materials, etc.  Notification is through phone (landline and cell) e-mail and text messages.  External speakers with sirens and voice messaging are used for outdoor communication of emergency situations. See www,uni.edu/alert for additional information. This system will only be used to inform our campus community of a broad-based imminent threat or emergency on campus.


In the event of an actual emergency, you will be given instructions of what to do in the message you receive. Go to the UNI Home page (http://www.uni.edu) for up-to-date information.


Faculty, staff, and students should update their personal contact information (through my Universe) to ensure that timely and accurate notification can be made.

Reporting a Concern about a Student or Others

UNI faculty, staff or students who are concerned about the behavior of an individual who is potentially dangerous to self or others or is disruptive should contact the person who seems the most appropriate for the situation. Confidentiality laws don’t prevent you from reporting a concern.  Initially, the team member will consult with at least one other team member to determine an initial course of action or may commence an initial response with an individual consultation within the scope of their unit.  The team member will then provide follow-up and will report to the team during the next regular meeting. A team member may request a special meeting to discuss the concern.

Reporting a concern during business hours:

Student concern:

Counseling Center, 273-2676

Dean of Students, 273-2332

Director of Residence Life, 273-2333

Faculty concern:

Office of the Executive Vice President and Provost, 273-2519

Dean of the college or department head

Staff concern:

Director, Human Resources, 273-2619

Associate Director Human Resources, 273-6432

Visitors:

 UNI Police, 273-2712

Reporting a concern after business hours:

Call UNI Police 273-2712 or 9-1-1 in an emergency

Recognizing People in Distress


Some common indicators that students (or others) are experiencing distress include:

Depression

Symptoms include sleep disturbances, poor concentration, change in appetite, loss of interest in pleasurable activities, withdrawal, poor hygiene, loss of self-esteem, suicidal thoughts and preoccupation with death.

Agitation

Symptoms include being disruptive, restless or hyperactive, being antagonistic, and may include an increase in alcohol and/or drug abuse.
Disorientation

Symptoms  include odd or unusual thinking and behavior, lack of awareness of what is going on around them, misperception of facts or reality, rambling or disconnected speech, and behavior that seems out of context or bizarre.

Drug and Alcohol Abuse

Signs include intoxication during class, at work or other inappropriate times.

Suicidal Thoughts

Most people who attempt suicide communicate their distress through statements like “I don’t want to be here,” “No one would miss me if I were gone,” or “I’m going to kill myself.” Non-verbal messages could include giving away valued items, and putting legal, financial, and other affairs in order. Indications of suicide should be taken seriously.

Violence and Aggression

This includes physically violent behavior, verbal threats, threatening e-mail or letters, harassing or stalking behavior, and papers or exams that contain violent or threatening material.

Violent and aggressive behavior may escalate and become more serious over time.  Attention to the warning signs of      violent and aggressive behavior in mildly or moderately troubled students may help avoid progression to the crisis behavior of severely troubled students and could help avoid the need for emergency actions.  The following paragraphs describe the typical behaviors that may indicate mild, moderate or severe trouble.

Mildly troubled students• may exhibit behaviors which do not disrupt others but may indicate something is wrong and that assistance is needed. Signs include:

Moderately troubled students• may exhibit behaviors that indicate significant emotional distress. They may also be reluctant or unable to acknowledge a need for personal help. Signs include:

Severely troubled students• exhibit behaviors that signify an obvious crisis and that necessitate emergency action.

Signs include:

Seek assistance with severely troubled students immediately.


When To Refer a Student for Counseling

As with many of life’s problems, early intervention is more likely to be effective in dealing with issues that may lead to problem behavior.  A person who receives appropriate help sooner, rather than later, may be less likely to experience more severe symptoms or problems.

The following signs may indicate a need to refer a student to the Counseling Center:

Depression •

Suicidal thoughts or feelings •

Substance abuse •

Abrupt changes in behavior •

Inappropriate crying •

Outbursts of anger •

Low self-esteem •

Debilitating anxiety •

Students also could benefit from counseling if they are having difficulty coping with a loss (e.g., death or relationship breakup), if they have experienced a traumatic incident (e.g., assault or accident), if they have experienced a significant stressor or whenever emotional difficulties interfere with daily functioning.


How to Refer a Student to Counseling

Consider the following guidelines when talking with a student:

Violent or Criminal Behavior

Call University Police at 273-2712 or 273-4000; or call 9-1-1 in an emergency.

Everyone on campus is asked to assist in providing a safe environment by being alert to suspicious behavior and promptly reporting suspicious situations to University Police at 273-4000.

1. Violent occurrences (emergencies).

            a. Emergency situations should be reported immediately to University Police. If the emergency requires

               emergency medical service response, University Police staff will initiate the notification.

            b. When calling the police be prepared to provide the following information:

                        >What is happening?

                        >Location of the emergency.

                        >Who is involved, if known?

                        >Type of weapon(s) involved, if any.

                        >Your name and phone number.

            c. Taking the time to provide such information will not delay the response from University Police or other

                emergency response units. Complete information will allow University Police officers to handle the

                the situation more effectively.

2. Harassment, Threats, and Other Potentially Criminal Behavior.

            a. Other situations involving harassing or obscene phone calls, mail threats, confrontations, etc.,

               should be handled by contacting the department head or other designated person in your department or area.

 Please review pertinent university or departmental policies that may be available to you.

            b. Any behavior that may violate the law should be reported to University Police at 273-2712.

3. Other security situations.

            a. University property:

                        >Property is to remain on campus in its proper location unless the

                          department head has authorized moving the property.

                        >University employees and students have a responsibility to report to the

                          department head and Public Safety the disappearance of University property.

                        >Areas containing valuable or confidential items should be appropriately secured.

                        >Report unusual or suspicious behavior or incident to University     Police at 273-4000.

            b. Personal property:

                        >It is best to avoid bringing valuable items on campus.

                        >If you must bring expensive items on campus, secure them when unattended.

                          This also applies to purses, briefcases, book bags, etc.

                        >Unsecured items invite theft.

                        >Report unusual or suspicious behavior or incidents to University Police at 273-4000.

Reporting Sexual Assault or Sexual Misconduct

The student sexual assault policy contains information on reporting sexual assaults and a variety of resources that are available to help victims.  The policy can be accessed at: http://www.uni.edu/policies/315

Employee Assistance Program (EAP)

More information can be obtained at this website: http://www.vpaf.uni.edu/hrs/eap/index.shtml

Line of Authority

UNI Policies and Procedures – 1.08 Emergencies establishes the line of administrative authority and assigns necessary functions in order to administer university operations in the event of an emergency.
http://www.uni.edu/pres/policies/108.shtml

Weather Related Emergencies

Go to: EMERGENCY PROCEDURES REFERENCE GUIDE UNIVERSITY OF NORTHERN IOWA

Available online at: http://www.vpaf.uni.edu/pubsaf/_documentation/emergency_mgt_prep_guide.pdf

Tornado Safety:

Emergency Action: Seek an area of safety on lowest floors or basement away from windows.

1. Tornado or Severe Weather Watch:

            a. Conditions are right for a tornado or severe weather.

            b. Staff should be alert to weather conditions.

            c. Alert siren is not sounded.

2. Tornado or Severe Weather Warning:

Emergency shelters for each campus building are listed at: http://www.vpaf.uni.edu/fs/healthsafety/tips/shelters.shtml

            Consult the website and locate the emergency shelter locations for buildings you frequent BEFORE the threat of severe weather.

            a. A tornado or severe weather is sighted or indicated on the weather radar.

            b. Alert siren located on Baker Hall will sound a steady tone, three-minute blast for

                severe weather warnings.

            c. When the siren sounds, remain calm.

            d. Proceed quickly and safely to an area of safety. No one should leave the building:

                        >Areas of safety – rooms and corridors on the lowest floor or basement in the

                        innermost part of the building.

                        >Areas to avoid – stay clear of windows, corridors with windows or large

                        freestanding expanses.

            e. Assist physically challenged and disabled persons during weather related emergencies.

            f. Stay in the safe area until the severe conditions pass or an “all clear” message has

               been transmitted over the emergency broadcast system or local radio/television stations.

            g. After the tornado/severe weather has passed, evaluate the situation and if emergency

               help is needed, call Public Safety at 273-4000.

            h. Be aware of dangerous structural conditions and down power lines. Report damaged

               facilities to the Physical Plant at 273-4400.
          i. Be alert for fires, gas leaks and/or power failures.

There is no guaranteed safe area during tornado/severe weather. However, it is important to seek immediate shelter in the best location possible to minimize your exposure to injury.

Fire Safety

Call Public Safety at 273-4000 or Cedar Falls Fire Rescue at 9-1-1

Emergency Action: Evacuate the building quickly and safely. If possible activate

the nearest fire alarm as you are leaving the building.

1. If you discover a fire:

            a. Extinguish only if you have been trained and can do so safely and quickly.

After extinguishing, call UNI Police at 273-4000

            b. Fire cannot be extinguished:

                        >Confine fire by closing the doors.

                        >Activate the nearest fire alarm. 

                        >Follow general evacuation procedures.

2. General evacuation procedures:

            a. Close doors to your immediate area after emptied.

            b. Evacuate the building using the most direct route and nearest exit.

            c. Do not use the elevators.

            d. Once outside, move to a clear area at least 500 feet away from the building.

            e. If you have critical information about the fire or persons remaining in the building,

                notify a Public Safety officer at the scene.

            f. Keep walkways clear for emergency response vehicles and personnel.

            g. Do not return to an evacuated building unless/until authorized by the University Police.

3. Evacuation from immediate fire area:

            a. Feel the door from top to bottom. If it is hot, DO NOT OPEN, go back.

            b. If the door is cool, crouch low and slowly open the door. Close door quickly if smoke is present.

            c. If no smoke is present, exit the building by the nearest exit.

            d. If you encounter heavy smoke while en route to exit, go back and try an alternative exit.

4. Trapped in the building:

            a. Close the door and seal around the door opening to prevent smoke from entering the room.

            b. Dial 273-4000 or 9-911, if possible, to inform Public Safety Dispatch of your location.

            c. If there is a window in your room, attempt to attract the attention of emergency response personnel.

            d. Do not open the window unless directed by rescue personnel.

Sick Leave (Emergency, Funeral, Pallbearer, etc.)

UNI Policies and Procedures – 4.57 Sick Leave (Emergency, Funeral, Pallbearer, etc.) defines the use of Sick Leave during emergencies, funerals, etc. http://www.uni.edu/pres/policies/457.shtml


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Executive Vice President and Provost, OFFICE OF THE


The website contains links to each of the colleges and academic units and programs. http://www.uni.edu/vpaa/

 

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EXTERNAL RELATIONS

Governmental Relations

The University of Northern Iowa has been educating Iowans since 1876. Among Iowa’s universities, none bears the distinctive imprint of “Iowa” like UNI. Ninety-three percent of UNI students are from Iowa, representing each of the state’s 99 counties. And, nearly 75 percent remain in the state after graduation, providing leadership for Iowa’s future.

The University of Northern Iowa is Iowa’s only public university distinguished by its emphasis on undergraduate education. Having been founded as an institution for preparing public school teachers, teaching has been at the heart of UNI’s mission ever since.

In addition to educating Iowa’s future leaders, UNI has forged strong partnerships with Iowa’s business and educational communities. Service to Iowa is an important component of UNI’s mission as we help to diversify, expand and strengthen Iowa’s economy.

At UNI, our rich history of preparing teaching professionals, our present base of undergraduate excellence, and our growing initiatives in distance learning combine to make the university.  At this site you can find information on legislative updates that affect UNI and/or the Regents’ institutions, connect to UNITE, the grassroots advocacy organization maintained by the alumni association and connect directly to the Iowa legislature’s home page.

http://www.uni.edu/govrel/

 

UNI Calendar of Events

At this link find a variety of calendars including the Academic Calendar, Athletics calendar, Arts events, Meetings, Administrative calendar, Conferences and Workshops, among others.

http://access.uni.edu/acal/

 

University Marketing and Public Relations

http://www.uni.edu/pubrel/

 

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FACILITIES OPERATIONS

Cancellation of Classes

The Executive Vice President and Provost may declare delayed start or cancellation of University classes due to severe weather. Price Lab School follows its own weather-related class cancellation policy. Such declarations apply to students and faculty members, but do not apply to other support staff. http://www.uni.edu/pres/policies/407.shtml

 

Classroom and Building Maintenance

UNI Facilities Services provides basic cleaning and minor maintenance services to classrooms and administrative buildings. http://www.vpaf.uni.edu/fs/serviceunits/building.shtml

 

Facilities Planning Advisory Committee

The Facilities Planning Advisory Committee is advisory to the Cabinet, and all members have voting rights. Committee members are expected to act to benefit the university as a whole and make recommendations consistent with the University's Strategic Plan. A list of Committee members can be found online. http://www.uni.edu/committees/facilities-planning-advisory-committee

 

Facilities Planning Procedures

Facilities Services is responsible for the development and operation of campus buildings and grounds as well as keeping the university environment safe. Information regarding Facilities Planning Procedures can be found online. http://www.vpaf.uni.edu/fs/

 

Facilities Services

Facilities Services is responsible for the development and operation of campus buildings and grounds as well as keeping the university environment safe. Service Units are responsible for the operation and maintenance of buildings and grounds. They keep the buildings, classrooms and grounds clean and comfortable. Planning, Design and Construction manage the physical development of campus and build the university's future by planning for optimum use of university resources. Environmental Health and Safety works to keep the university environment safe. http://www.vpaf.uni.edu/fs/

 

Physical Plant

The Physical Plant houses UNI Facilities Services. Services provided include: the Motor Pool; Moving Services; Campus Supply; Keys and Locks; Requests for Projects/Furniture/Maintenance; Recycling and Refuse; Main Services; Space Management, etc. Detailed information can be found on the Facilities Services web site. http://www.vpaf.uni.edu/fs/

 

Reduced Operations

The university experiences reduced operations during the holidays. Official dates are announced on UNIOnline.

 

University Shutdown Policies - Weather and Working Conditions

It is the policy of the University to continue normal hours of operation and maintain a regular work schedule for staff members during periods of severe weather and/or adverse working conditions. It is a basic premise of this policy that University faculty, staff and students shall have the opportunity to make their own decision about reporting to work or class with due consideration for travel safety conditions. There are three types of weather emergencies: cancellation of class, weather-related reduced operations, and working condition emergencies. http://www.uni.edu/pres/policies/407.shtml

 

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FACULTY

Faculty Review Process

An evaluation file shall be maintained for each tenured, probationary, term and full-time temporary Faculty Member. The file shall be located in the departmental office. More information can be found in the Master Agreement, Article 3, Evaluation Procedures, in the "Resources and Helpful Links" section of the Executive Vice President and Provost's web site. This link will make reference to all of the following statements: http://www.uni.edu/vpaa/resources.shtml

Faculty Roster

Rod Library maintains a database of all faculty and administrators who have served at UNI since its beginning as the Iowa State Normal School in 1876. The roster shows full names, department affiliation, academic rank, years of service, and teaching or administrative assignment. The database is searchable by any of these elements, either singly or in combination. The Faculty Roster can be found online. http://www.library.uni.edu/gateway/facultyroster/

The Roster of current Graduate Faculty can be found online. http://www.grad.uni.edu/graduate-faculty/graduate-faculty-list

Name, campus/home address, phone number, etc., of current Faculty can be found by searching the UNI Directory online.   https://java.access.uni.edu/ed/faces/searchAll.jsp


Name, campus/home address, phone number, etc., of current Faculty can be found by searching the UNI Directory online. https://java.access.uni.edu/ed/faces/searchAll.jsp

 

Faculty Senate

The Faculty Senate is the principal representative agency of the university faculty and it functions within the broad grant of authority delegated to it by the Faculty Constitution. Additional information can be found online. http://www.uni.edu/senate/

 

United Faculty (UF)

The United Faculty is recognized by the Board of Regents, State of Iowa, as the certified, exclusive and sole bargaining representative for UNI Faculty members. Its web page includes list of officers, committees, events, constitution, collective bargaining notes, etc. http://www.uni.edu/unitedfaculty/

 

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FORMS

Forms Repository

The Forms Repository provides a site for most UNI forms online. https://access.uni.edu/forms/index.shtml

 

MEMFIS Forms

MEMFIS Forms can be found in the Forms Repository online. https://access.uni.edu/forms/index.shtml#m

 

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FOUNDATIONS OF EXCELLENCE

Foundations of Excellence

The University of Northern Iowa has been selected to participate in a national higher-education project knows as "Foundations of Excellence® (FoE) in the First College Year" -- a partnership with the Policy Center on the First Year of College (www.fyfoundations.org). FoE is a guided, intensive, self study of all aspects of the first college year. http://www.uni.edu/foe/

 

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GOVERNANCE

Academic Affairs - Organizational Chart

http://www.uni.edu/vpaa/documents/ExecutiveVPandProvostOrgChart08-09.pdf

 

Academic Affairs Council (AAC)

AAC advises the Executive Vice President and Provost on academic matters, including policy, programs, budget and personnel. Current membership can be found online. http://www.uni.edu/committee/academic-affairs-council

 

Annual Report to the Dean

Prepared by each department at the end of each academic year.

 

Board of Regents, State of Iowa

The Board of Regents consists of a group of nine citizen volunteers appointed by Iowa's Governor to provide policymaking, coordination, and oversight of the state's educational institutions and affiliated centers. http://www2.state.ia.us/regents/

 

Cabinet

The Cabinet coordinates the main administrative divisions of the university, acts as the final budget recommending and reviewing body, and functions, when necessary, as the final appeals body. Its membership consists of the President, the Executive Vice President and Provost, the Vice President for Student Affairs, the Vice President for Administration and Finance, the Vice President for University Advancement, and the Special Assistant to the President for Board and Governmental Relations. http://www.uni.edu/committees/president/presidens-cabinet

 

Chairperson of the Faculty

The Chairperson of the Faculty is elected by a majority of voting faculty who cast a ballot.  The duties of the Chairperson include: acting as spokesperson for the established policies and positions of the faculty to officers of administration, to the press, to student leadership representatives, and consistent with Board policies and regulations, to the Board of Regents; and communicating in writing with the faculty, or with its delegate, the University Faculty Senate, or with officers of administration on matters of faculty welfare, educational policy, or general institutional concern.

 

Council of Academic Department Heads (CADH)

The Council of Academic Department Heads serves the purpose of deliberating upon the functions and common problems of academic department needs. It recommends policies to the President, Executive Vice President and Provost, and Deans. The Council selects its chair and membership includes the heads of the academic departments and the library. http://www.uni.edu/committees/council-academic-department-heads

 

Faculty Senate

The UNI Faculty Senate was established in 1977. It is the principal representative agency of the university faculty and it functions within the broad grant of authority delegated to it by the Faculty Constitution. Within that grant of authority, Senate functions may take the following forms: policy formation, integration and coordination, consultation, and adjudication. During the Academic year, the Senate meets bi-weekly. Meetings are open to the public unless voted into executive session. http://www.uni.edu/senate/

 

Graduate Council

The Graduate Council is the governing body for graduate education on campus. Its membership consists of elected representatives from the various graduate programs at UNI. Graduate Council members work collaboratively with the Dean of the Graduate College to determine curriculum and policy that will enhance the quality of graduate education. It serves to facilitate ideas from the graduate faculty on how best to determine standards, faculty and student development in the areas of research, teaching and service, as well as, curriculum. http://www.grad.uni.edu/graduate-council

Graduate Faculty Chair

The Chairperson of the Graduate Faculty is elected by a vote of Graduate Faculty.  The Chairperson convenes regular and special meetings of the Graduate Faculty and presides over them.  The Chairperson acts as a spokesperson for the Graduate Faculty and serves as an ex-officio member of the Graduate Council.

 

Master Agreement

The Master Agreement between the Board of Regents, State of Iowa and the UNI-United Faculty can be found in the "Resources and Helpful Links" section of the Executive Vice President and Provost's web site. http://www.uni.edu/vpaa/resources.shtml

 

Policies and Procedures Manual
Strategic Plan

UNI's Strategic Plan is the result of a collaborative effort that involved representatives from across campus as well as the University's external constituencies. The plan is based on the presumption that UNI does, and will continue to do, many things well. Therefore the plan focuses on the handful of initiatives that can have an impact over the next five years, maintaining the core of an already fine institution while moving us forward at the margins. http://www.uni.edu/strategicplan/

 

AFSCME - America Federation of State, County, and Municipal Employees

AFSCME Local 2659 represents most Merit employees at UNI. http://www.afscme.org/

 

University Council

The University Council is a one-hour meeting, four times a year, of key university administrative officers. President Allen will discuss issues of importance to the university community, often with the assistance of other university administrators. The University Council includes the President, Provost, Vice Presidents, Vice Provosts, Associate/Assistant Provosts, Associate/Assistant Vice Presidents, Deans, Associate/Assistant Deans, Directors, Department Chairs and other key personnel. http://www.uni.edu/president/university-council

 

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GRANTS AND AWARDS

Graduate College

The Graduate College Web site provides information on grants, awards, and research:

Office of Sponsored Programs

The Office of Sponsored Programs is the central unit on campus responsible for overseeing most public and private grants and contracts funding to the University. OSP has two primary functions related to grants and contracts: seeking sponsored funding and implementing sponsored funding. Visit our website at http://www.uni.edu/osp

Research - Faculty Research and Creative Interests

The Office of Sponsored Programs has announced a new Professional Interest (UNI/PI) searchable database of faculty and staff interests and expertise. The goal of this service is to foster awareness and communication among faculty and staff with similar or compatible interests and to encourage collaboration within the UNI community and beyond. The PI Database is accessible online to both the UNI and off-campus communities. Faculty and staff can create and update their own profile online. http://www.uni.edu/osp

Research Protocol

The Office of Sponsored Programs web site provides information on research support and compliance, including protection of Human Subjects Research Participants (IRB). http://www.uni.edu/osp

Seeking Sponsored Funding

OSP Grant Specialists provide information and assistance to faculty and staff seeking external funding to support their research and creative projects and programs. Such assistance includes finding funding opportunities, budgeting, training, editing, peer review, and submission assistance. Grant Specialists also conduct the required budget review and electronic file review required prior to every submission.

 

Implementing Sponsored Funding

OSP staff support and monitor the implementation of sponsored funding by:
- Authorizing all sponsored funding submissions and awards
- Serving as the primary contact for business and financial issues pertaining to sponsored funding
- Setting up and monitoring spending accounts and expenditures
- Processing Personnel Action Forms for personnel being paid from sponsored funding
- Providing training for the implementation of sponsored funding

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HIRING

Academic Administrators

Academic Administrators include the academic department heads, plus selected directors of academic programs. Information regarding the employment of Academic Administrators can be found online. http://www.vpaf.uni.edu/hrs/acad/index.asp

 

Adjunct Faculty

Courses at UNI are taught by part-time temporary faculty members called adjuncts. Academic deans normally ask department heads to submit requests for adjunct support to teach department courses and/or Liberal Arts Core courses in January of each year for the following academic year. Funds for adjuncts normally are drawn from open salary lines and/or salary savings. Sometimes the Office of the Executive Vice President and Provost provides money for adjuncts to colleges with faculty on Professional Development Assignments. Additional information regarding policies and employment of adjunct faculty can be obtained from the college/department.

 

Hiring Toolkit

Provided by the Office of Compliance and Equity Management. http://www.uni.edu/equity/hiring.shtml

Office of Compliance and Equity Management

The Office of Compliance and Equity Management has oversight for all equity and affirmative action issues involving compliance with federal and state laws, as well as Board of Regents and University policies dealing with civil rights issues. It works closely with all departments to ensure the University implements a dynamic recruitment strategy for those affected classes under represented in the current workforce. http://www.uni.edu/equity

 

Staff, Merit

Merit System contract personnel consist of Blue Collar, Clerical, Security, and Technical employees. Merit contract employees are represented by the American Federation of State, County, and Municipal Employees (AFSCME) and function under provisions of Chapter 20 of the code of Iowa. Information regarding the employment of Merit staff can be found online. http://www.vpaf.uni.edu/hrs/merit/index.asp

 

Staff, Merit Supervisory and Confidential (SCMP)

Supervisory (clerical and non-clerical), and Confidential (clerical) personnel consist of Merit System non-contract employees. Merit System non-contract employees are represented by the Supervisory and Confidential Merit Personnel (UNI-SCMP) at the University level and by the Regents Inter-institutional Supervisory and Confidential Advisory Council (RISCAC) at the Board of Regents level. Information regarding the employment of SCMP employees can be found online. http://www.vpaf.uni.edu/hrs/meritsc/index.asp

 

Staff, Professional & Scientific (P&S)

Professional & Scientific (P&S) staff assist in the formation and administration of policy and aid in the execution of academic, student and administrative services as required for University operation. Professional and Scientific employees are represented by P&S Council. Information regarding the employment of P&S staff can be found online. http://www.vpaf.uni.edu/hrs/ps/index.asp

 

Temporary Staff, Merit

Temporary Merit Staff are non-budgeted appointments and provide for services needed on a periodic basis. Applicants must be certified by Human Resources prior to their start date. Temporary employees may not work more than 780 hours in a fiscal year. The employee may return to the same temporary position in successive fiscal years. However, a new memo should be sent to HR if the temporary employee is to be re-appointed. Employees on the recall list have first rights to temporary vacancies. http://www.vpaf.uni.edu/hrs/temporary_employment.shtml

 

Temporary Staff, P&S

Temporary P&S employees are designated when the services of a P&S staff member are temporarily required for an uncertain period of time to complete a particular project or to carry out certain duties and responsibilities. Such service may be rendered with a full or part-time schedule for an appointment period of time which shall not extend beyond two consecutive fiscal years. P&S temporary employees generally have obtained the minimum of a bachelor's degree and should not be an undergraduate student. http://www.vpaf.uni.edu/hrs/temporary_employment.shtml

 

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INSTITUTIONAL RESEARCH/DATA

Data Access and Repository Services

Helps manage data generated or utilized by UNI's information systems as a collective resource. http://www.uni.edu/its/is/

 

Data Definitions

An A-Z Index of Data Definitions can be found on the Department of Institutional Research web site. http://www.uni.edu/instrsch/def.shtml

 

Data Request Form

UNI Faculty and Staff may obtain data by completing the "Data Request Form" online. http://www.uni.edu/instrsch/form.shtml

 

Database and Application Administration

Manages the University's administrative databases. http://www.uni.edu/its/is/

 

Enrollment Data

Enrollment statistics and patterns for each academic year can be found online in the Institutional Research "Fact Books". http://www.uni.edu/instrsch/facts.shtml

 

Grade Distribution Report

A Grade Distribution report can be requested online from the Department of Institutional Research. http://www.uni.edu/instrsch/form.shtml

 

Reports

The Office of Institutional Research provides UNI reports online. http://www.uni.edu/instrsch/reports.shtml

 

Research - Faculty Research and Creative Interests

The Office of Sponsored Programs has announced a new Professional Interest (UNI/PI) searchable database of faculty and staff interests and expertise. The goal of this service is to foster awareness and communication among faculty and staff with similar or compatible interests and to encourage collaboration within the UNI community and beyond. The PI Database is accessible online to both the UNI and off-campus communities. Faculty and staff can create and update their own profile online. http://www.uni.edu/osp

 

Research Protocol

The Office of Sponsored Programs web site provides information on research support and compliance, including protection of Human Subjects Research Participants (IRB). http://www.uni.edu/osp

 

Statistics

http://www.uni.edu/registrar/reports-and-statistics The Registrar's web site provides links to statistics in several areas:

Surveys

The Office of Institutional Research provides results of UNI surveys online. http://www.uni.edu/instrsch/surveys.shtml

 

UNI Student Profile Summary

http://www.ir.uni.edu/dbWeb/facts.cfm#SP and http://www.uni.edu/instrsch/facts.shtml

 

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INTELLECTUAL PROPERTY/TECHNOLOGY TRANSFER

Intellectual Properties - UNI Policies and Procedures

UNI Policies and Procedures, 10.03 Inventions, Patents, Copyrights, Trademarks and Other Intellectual Properties, provides UNI's Purpose Statement and a statement of Policies and Policy Administration. http://www.uni.edu/pres/policies/1003

 

Intellectual Property

Information regarding protecting intellectual property through patents, trade secrets, and copyrights and trademarks can be found on the Office of Sponsored Programs web site. http://www.uni.edu/osp/intellectual-property-technology-transfer

 

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INTERCOLLEGIATE ACADEMIC FUND

The Intercollegiate Academics Fund (IAF) is a yearly allocation of Student Activity Fee monies that exists to promote and support intercollegiate academic experiences for University of Northern Iowa students. Specifically, the IAF supports students in two ways 1) through a travel fund forstudents who participate in intercollegiate academic competitions and presentations at professional conferences; and 2) through a research fund which supports student research and creative activities. Student applicants need faculty sponsors.  Guidelines and application forms are available online at:  http://www.uni.edu/vpaa/iaf/index.shtml


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LEAVES AND ABSENCES

Absence Reports - Faculty

UNI Policies and Procedures, 6.09 Faculty Absences, requires Faculty members to request permission to be absent from regular duties by means of an absence request form in order to protect their rights under the workers' compensation system. Compensation for travel expenses is contingent upon having an absence request approved. Absence forms can be obtained form the office of the academic department heads.

 

Faculty absences are also covered under Article Seven of the Master Agreement: "A Faculty Member who proposes to take or takes sick leave must file an official Faculty Absence Request form in sufficient to permit accommodation to her/his responsibilities whenever possible." The Master Agreement can be found in the "Resources and Helpful Links" section of the Executive Vice President and Provost's web site. http://www.uni.edu/vpaa/resources.shtml

 

Absence Reports - P&S and Merit Staff

Many divisions and departments have developed an internal vacation/sick leave request form for P&S and Merit staff. These forms are used internally and remain with the department.

 

Absence Reports, Extended Leave - Faculty

For extended leaves of one semester or more, Faculty use the Extended Leave Absence report. It can be found online. http://access.uni.edu/forms/vpa/form5pvp.pdf

 

Family and Medical Leave Act (FMLA)

The FMLA provides up to 12 weeks of unpaid, job-protected leave per year to eligible employees for certain family and medical reasons. During 12 weeks of leave, UNI is required to continue to pay the University share of the health and dental insurance premiums. Upon conclusion of the leave, the University is required to restore the employee to the same or equivalent position and to all benefits which he/she was eligible to receive before the leave. Human Resource Services provides information on FMLA online. http://www.vpaf.uni.edu/hrs/benefits/fmla/index.shtml

 

Jury Duty - Faculty

Faculty are permitted to be absent from duties if called to jury duty. An Absence Request Form must be filled out prior to serving jury duty. Payment for service is to be returned to the University. Article 7 of the Master Agreement addresses jury duty. The Master Agreement can be found in the "Resources and Helpful Links" section of the Executive Vice President and Provost's web site. http://www.uni.edu/vpaa/resources.shtml

 

Jury Duty - Merit Staff

While on Jury Duty, Merit Staff are entitled to their regular compensation provided they surrender to their employing institution any pay they receive, other than reimbursement for travel or personal expenses, for such service. http://www.vpaf.uni.edu/hrs/merit/documents/merit_guide.pdf

 

Jury Duty - P&S Staff

While on Jury Duty, P&S Staff are entitled to regular compensation provided pay received for such service (other than travel or personal expense reimbursement) is surrendered to the University cashier. Such leave is to be noted with an Administrative Staff Absence Request Form. http://www.vpaf.uni.edu/hrs/ps/handbook/j/holiday.html

 

Leaves and Absences - Faculty

Leaves and absences for Faculty are discussed in Section 7 of the Master Agreement. Section 7 of the Master Agreement is the most important reference for questions concerning leaves and absences. It can be found in the "Resources and Helpful Links" section of the Executive Vice President and Provost's web site. http://www.uni.edu/vpaa/resources.shtml

 

Leaves/Absences - Policies and Procedures

Information regarding Leaves and Absences can be found online in the UNI Policies and Procedure, 6.09 Faculty Absences. http://www.uni.edu/pres/policies/609.shtml

 

Professional Development Assignment (PDA) - Application Form and Guidelines

http://www.grad.uni.edu/awards/development.aspx

 

Professional Development Assignment (PDA) - Master Agreement

PDAs are similar to sabbaticals at some universities. PDA information can be found online in the Master Agreement in the "Resources and Helpful Links" section of the Executive Vice President and Provost's web site. http://www.uni.edu/vpaa/resources.shtml

 

Sick Leave, Faculty

Sick leave is accumulated at a rate of nine days per semester. Detailed information can be found in Article 7 of the Master Agreement in the "Resources and Helpful Links" section of the Executive Vice President and Provost's web site. http://www.uni.edu/vpaa/resources.shtml


Sick Leave (Emergency, Funeral, Pallbearer, etc.)

UNI Policies and Procedures – 4.57 Sick Leave (Emergency, Funeral, Pallbearer, etc.) defines the use of Sick Leave during emergencies, funerals, etc. http://www.uni.edu/pres/policies/457.shtml


Sick Leave, Merit Staff

Full time employees accrue sick leave at 12 hours (1 1/2 days) per month. Employees who are employed for 20 or more hours but less than 40 hours per week for at least an academic year accrue sick leave on a pro-rata basis. Employees hired on a temporary appointment do not accrue sick leave. Additional information can be found on the HR web site. http://www.vpaf.uni.edu/hrs/merit/benefits.shtml#sickleave

 

Sick Leave, P&S Staff

Full time employees accrue sick leave at 12 hours (1 1/2 days) per month. Employees who are employed for 20 or more hours but less than 40 hours per week for at least an academic year accrue sick leave on a pro rata basis. Employees hired on a temporary appointment do not accrue sick leave. Additional information can be found on the HR web site. http://www.vpaf.uni.edu/hrs/ps/benefit.shtml#sickleave

 

Time Cards - How to Create, Review, Edit

MEMFIS provides the University with electronic time entry for faculty, P&S, Merit, student employees. Once a timecard is completed and submitted, the workflow process electronically routes the timecard for approval and when approved routes to Payroll for processing. Information on how to create, submit for approval, review, and edit time cards is available online. http://www.vpaf.uni.edu/memfis/hr_applications/unitime_payroll.shtml

 

Holidays

The University observes 7 traditional holidays: New Year's Day; Memorial Day; Independence Day; Labor Day; Thanksgiving Day; Friday after Thanksgiving Day; Christmas Day. In addition, there are 2 University holidays that are observed as scheduled by the University each year. http://www.uni.edu/pres/policies/463.shtml

 

Vacations

Eligible staff members earn vacation accruals at rates specified in appropriate employee group policies or contracts. Eligible part-time staff earn accruals at the pro-rata equivalent. Personal day earnings of 2 days per year are accrued and included in vacation balances. Vacation earning, including personal days and converted sick leave days, are capped at the level of twice the annual accrual rate. Staff members begin earning vacation accruals on their first day in pay status, and accruals continue during any period of service in a pay status. Vacation usage is limited to the currently accumulated total vacation earnings. Holidays falling within the period of a paid vacation are paid as holidays and are not charged to the staff member's vacation earning. Holidays are not excluded in calculating payment of vacation balances at termination, however. http://www.uni.edu/pres/policies/463.shtml

 

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LIBERAL ARTS CORE (LAC)

Liberal arts core constitutes a major component of a UNI education. As stated in the University of Northern Iowa mission statement, the University's undergraduate programs are founded on a strong liberal arts curriculum. The liberal arts experience in the Liberal Arts Core exposes students to the broad areas of knowledge embodied in the whole of the environment and liberates students to further develop the knowledge, skills and values necessary to live thoughtful, creative and productive lives. The American Association of Colleges and Universities' "Statement on Liberal Learning" reflects the purposes of UNI's Liberal Arts Core program. http://www.uni.edu/vpaa/lac/

 

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LIBRARY

http://www.library.uni.edu/about-us/

 

Library Reserve Request

Professors who would like to place items on reserve in Rod Library can find the request form online. http://www.library.uni.edu/cours-reserves

 

Rod Library - Faculty and Emeritus Study Rooms

Faculty study rooms are available on the third and fourth floors. Full time tenured or tenure-track instructional faculty members should contact the Dean's Office on the second floor to apply for a faculty study room. Applications for Emeritus study rooms may also be made in the Dean's Office.

 

Rod Library - Frequently Asked Question

The Frequently Asked Questions section of the Rod Library home page will answer a number of questions for new faculty and department heads. http://www.library.uni.edu/

 

Rod Library - List of Services

http://www.library.uni.edu/services/

 

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MEMFIS

MEMFIS - Contact Information

Contact name and phone numbers for specific MEMFIS questions can be found online. http://www.vpaf.uni.edu/memfis/contacts/memfis_contacts.shtml

 

MEMFIS - Modern Executive Management and Financial Information System

The University of Northern Iowa maintains a campus-wide matrix of financial management software called MEMFIS. It serves as software for human resources, payroll, purchasing, accounts payable, grants, contracts, projects, and budgeting. http://www.vpaf.uni.edu/memfis/

 

MEMFIS - Quick Reference Guides

This link to MEMFIS Quick Reference Guides provides step-by-step instructions on how to complete the various MEMFIS applications. http://www.vpaf.uni.edu/memfis/qrg.shtml

 

MEMFIS - Training

For questions about MEMFIS training and to register online: http://www.vpaf.uni.edu/memfis/

 

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MUSEUMS

UNI Museums are free and open to the public. The University of Northern Iowa Museums & Collections contribute to the education, research, and public service missions of the University through educational programming, exhibition, collection, and preservation. For the campus and general public, the Museums foster lifelong learning and the exchange of ideas, as well as a respect for our natural resources and the human heritage of the world.   http://www.uni.edu/museum/

 

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OFFICE PROCEDURES

Catering - Take Out and Delivery (Online Service)

For meetings and events, menu items can be picked up or delivered on campus. Food and drink items can be ordered online. To ensure the best quality of food and service possible, arrangements should be made a week or more in advance. If you find you have less time than that, call 273-2333. http://ryan.dor.uni.edu/webcatering/main.asp

 

Catering, Department of Residence

For event planning and catering of events, contact Department of Residence staff at 273-2333. http://www.uni.edu/dor/dining/catering/

 

Forms Repository

A listing of most UNI forms available to faculty and staff can be found online. http://access.uni.edu/forms/index.shtml#

 

Hours of Operation, University-wide

All university offices are to be open for business from 8 a.m. until 5 p.m., Monday through Friday, except during a period of summer when they are to be open from 7:30 a.m. until 4:30 p.m. Summer office hours will be observed commencing with the first office day following spring commencement exercise and continuing until the Monday preceding fall semester orientation and registration. http://www.uni.edu/pres/policies/105.shtml

 

Keys

Key requests for individual faculty, staff, and students must be on a Key Request Form, which is forwarded to mail code 0189. Requests must be signed by the Building Coordinator and department head or director. Information regarding the distribution of keys and the Key Request Form can be found online. http://www.vpaf.uni.edu/fs/services/keys.shtml

 

Mail

U.S. stamped and intra-campus mail deliveries are provided once daily at all approved university offices located on or contiguous to the mail campus. Information regarding postage rates, procedures, and regulations can be found on the Mail Center home page. http://www.vpaf.uni.edu/mailcenter/mailcenter.shtml

 

Purchasing

The Office of Business Operations provides Guidelines and Procedures regarding purchase of supplies and services from all University accounts including research, grant, gift, activity and state appropriated fund sources.

UNIOnline

UNI news items may be submitted online. Items may only run three times in any three-week period. Submissions will be rejected if sponsorship by a university department, program or organization is not explicitly stated. http://www.uni.edu/unionline/

 

Voice Services - Telephone Services

Provides basic information regarding UNI Voice Telecommunications Services applicable to the entire University. This information will provide users the basic tools to place a request with UNI Voice Services, or to contact appropriate parties or access appropriate information for further assistance if necessary. For additional information go to the Voice Services home page. http://www.uni.edu/its/ns/dept/voice/

 

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ORGANIZATIONAL CHARTS, UNI ADMINISTRATIVE

Administrative Organizational Charts

http://www.ir.uni.edu/dbweb/orgchart/

 

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PEER INSTITUTIONS

Peer Institutions

http://www.uni.edu/instrsch/peer.shtml

 

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PERSONNEL

Confidential Employees (Non-contract)

Confidential Employees are defined as those in classifications contained in the bargaining unit who work in a human resources office or who have access to confidential information that may be used in collective bargaining negotiations. Confidential employees have transfer rights that allow them to exercise seniority to other contract-covered positions within their classification but no to other confidential positions. http://www.vpaf.uni.edu/hrs/employ/merit/index.asp

 

Merit Supervisory and Confidential Employees, Non-contract

Supervisory and Confidential (non-contract) employees are represented by the Supervisory and Confidential Merit Personnel (UNI-SCMP) at the University level and by the Regents Inter-institutional Supervisory and Confidential Advisory Council (RISCAC) at the Board of Regents level. Additional information can be found online. http://www.vpaf.uni.edu/hrs/merit/index.shtml

 

Position Evaluation, Professional & Scientific Staff

Information regarding P&S position evaluation, classification, and reclassification can be found online in the P&S Handbook, Personnel Policies and Procedures. http://www.uni.edu//ps_council

 

Supervisory Employees (Non-contract)

Supervisory Employees are exempt from collective bargaining because their responsibilities typically include supervisory responsibilities over other Merit staff. http://www.vpaf.uni.edu/hrs/meritsup/

 

Training, Merit Staff

Information can be found in the Merit System Staff Handbook, Training and Development.
http://www.vpaf.uni.edu/hrs/merit/documents/merit_guide.pdf

 

Training, P&S Staff

Information can be found in the P&S Handbook, Training and Development.

http://www.vpaf.uni.edu/hrs/ps/index.shtml

 

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POLICIES AND PROCEDURES

Policies and Procedures

A manual stating all the pollicies of the university. http://www.uni.edu/pres/policies/

 

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PRESIDENT, OFFICE OF THE

Office of the President

http://www.uni.edu/pres

 

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PROMOTION/TENURE

Professional Assessment Committee (PAC)

Each department has its own Professional Assessment Committee consisting of the tenured members of the departmental faculty. Departmental PACs make recommendations to the department head on cases of continued probation, tenure, and promotion. Each department's PAC has its own PAC procedures and guidelines, which should be available within your own department.. http://www.uni.edu/vpaa/09-11facultycontract/3.shtml

 

Promotion/Tenure

Promotion and tenure decisions are governed by the Master Agreement. Articles 3 and 4 of the Master Agreement contain the most relevant information about evaluation, promotion and tenure. The Master Agreement can be found in the "Resources and Helpful Links" section of the Executive Vice President and Provost's web site. http://www.uni.edu/vpaa/resources.shtml

 

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PUBLIC EVENTS

Calendar of Events

The University Calendar of Events web page contains a variety of calendars for the university. Important calendars to consider when planning an event are the outreach, the special events, the music and theater, and the arts, exhibits, films, and lectures calendar. Also, the events calendar page has an email link to request permission to post to the calendars. http://access.uni.edu/acal/

 

Conference Planning Guide, Department of Residence

Event and Conference Services assists with various aspects of event preparation including housing and food. Contact University Events Coordinator or Conference Services for the Department of Residence, (319) 73-2333, toll free 866-207-9411. http://www.uni.edu/dor/conferences/

 

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PUBLIC SAFETY

Campus Police

The Police Division is the official law enforcement authority for the university. More than 25 fully certified, sworn police officers and dispatchers provide a variety of services to the community on a 24-hour basis. Trained full and part-time employees supplement agency operations. http://www.vpaf.uni.edu/pubsaf/police_division/index.shtml

 

Parking Regulations

Parking arrangements for events on campus must be made with Parking Services. Parking rules and regulations are published in the Parking Manual online. http://www.vpaf.uni.edu/pubsaf/parking_division/parking_regs.shtml

 

Public Safety

The Department of Public Safety has two divisions, Police and Parking Services. Public Safety can be reached at 3-2712. http://www.vpaf.uni.edu/pubsaf/

 

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RESEARCH

Office of Sponsored Programs

The mission of the Office of Sponsored Programs (OSP) is to advance and support creative activity and scholarly research. Access the website at http://www.uni.edu/osp/

Accessing UNI Faculty Research, Creative Activity, and Expertise
The Office of Sponsored Programs has announced a new Professional Interest (UNI PI) searchable database of faculty and staff interests and expertise. The goal of this service is to foster awareness and communication among faculty and staff with similar or compatible interests and to encourage collaboration within the UNI community and beyond. The PI Database is accessible online to both the UNI and off-campus communities. Faculty and staff can create and update their own profile by visiting http://www.uni.edu/osp.

 

Research Policies
For information regarding the protection of human research participants, animal subjects protection, UNI Policies on scholarly responsibilities, and conflict of interest. http://www.uni.edu/osp/

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RETIREMENT

Emeritus Association (UNIEA)

http://www.uni.edu/emeritus/

 

Emeritus Faculty - Policies and Procedures

http://www.uni.edu/emeritus/Rights.htm

 

Emeritus Faculty Roster

http://www.uni.edu/catalog/staff/index.shtml

 

Emeritus Status, Definition of

UNI Policies and Procedures, 4.21 Emeritus Status, defines Emeritus(a) and discusses the application process. Emeritus(a) is an honorary status, conferred upon full-time or part-time members of the faculty, institutional officials, and professional-scientific staff at retirement or resignation who would qualify for and are awarded the title. Eligibility requirements include a minimum of 20 years of creditable full-time or part-time service with a minimum accumulation of 10 years of meritorious service at UNI. Privileges of those holding Emeritus(a) status are established by UNI in consultation with the Emeritus Association. http://www.uni.edu/pres/policies/421.shtml

 

Emeritus Status, Request for

The form to request Emeritus Status can be found online. http://access.uni.edu/forms/#E

 

Retirement

Information regarding retirement eligibility, compensation, benefits, etc., can be found online. http://www.vpaf.uni.edu/hrs/benefits/retirement/index.shtml

 

Retirement - Phased Retirement

The eligibility requirements for the Phased Retirement Program are 57 years of age or older and 15 or more years of service. Participation requires approval of department. For additional information, call 273-2521 or refer to HRS Retirement Page: http://www.vpaf.uni.edu/hrs/benefits/retirement/index.shtml

 

Retirement Benefits Checklist

http://www.vpaf.uni.edu/hrs/benefits/retirement/documents/bn_retireechklst.pdf

 

Retirement Programs - IPERS

Compulsory except for those enrolled in TIAA/CREF, student employees and foreign nationals in this country as exchange scholars, trainees, professors, teachers, research assistants or specialists. IPERS is a Defined Benefit plan. UNI pays 5.75 percent of salary. Employee pays 3.7 percent of salary. For additional information, call 273-2521 or refer to HRS Retirement Page: http://www.vpaf.uni.edu/hrs/benefits/retirement/index.shtml

 

Retirement Programs - Supplement Tax Sheltered Annuities (TSA)

Available to all Faculty. Tax deferred contributions only from employee's salary. UNI does not contribute toward this program. Maximum contribution is defined by IRS Regulations. For additional information, call 273-2521 or refer to HRS Retirement Page: http://www.vpaf.uni.edu/hrs/benefits/retirement/index.shtml

 

Retirement Programs - TIAA/CREF

Available to Term, Probationary and Tenure Faculty with budgeted salary of $7,800 or more. TIAA/CREF is a Defined Contribution plan. UNI pays 6 2/3% of first $4,800; 10% of all over $4,800. Employee pays 3 1/3% of first $4,800; 5% of all over $4,800. After 5 years of service, UNI pays 10% and employee pays 5%. For additional information, call 273-2521 or refer to HRS Retirement Page: http://www.vpaf.uni.edu/hrs/benefits/retirement/index.shtml

 

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SALARIES/WAGES

Pay Matrix, Merit

http://www.vpaf.uni.edu/hrs/merit/classification/paymatrix_07012009.pdf

 

Pay Matrix, P&S

http://www.vpaf.uni.edu/hrs/ps/

 

Salary, Minimum Salary Guidelines

The Master Agreement establishes minimum salaries for faculty at each rank. Article Eight of the Master Agreement discusses the process of establishing minimum salaries. Appendix A of the Master Agreement identifies the minimum salaries. The Master Agreement can be found in the "Resources and Helpful Links" section of the Executive Vice President Provost's web site. http://www.uni.edu/vpaa/resources.shtml

 

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SCHEDULING

Scheduling, Campus Events

For groups requesting space in GBPAC, UNI-Dome, McLeod Center or Commons Ballroom, contact those facilities directly.

 

Scheduling, Center for Multicultural Education (CME)

Reserve the CME Facility online.   http://www.uni.edu/cme/reservations

 

Scheduling, Classrooms

Department or Student Organizations requesting space in academic buildings, contact the Registrar's/Scheduling Office directly (273-2110). Non-University Groups requesting space in academic buildings, contact the Maucker Union Administrative Office.

 

Scheduling, Maucker Union

Maucker Union provides the following meeting rooms:

Scheduling, Non-university Events

There are numerous locations on campus appropriate for events such as meetings, dinners, wedding receptions, etc. Maucker Union staff work with individuals to determine which space is the most appropriate. Contact Maucker Union facility coordinators at (319) 273-2256.

 

Scheduling, Outdoor Events

Outdoor Event reservations are reserved through Maucker Union Administrative Office. The form to request scheduling of outdoor events can be found online. http://www.uni.edu/maucker/event-services/outdoor.shtml

 

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STRATEGIC PLAN

UNI Strategic Plan - 2004-2009

http://www.uni.edu/resources/about/

 

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STUDENTS

Academic Ethics/Discipline

UNI Policies and Procedures, 3.01 Academic Ethics/Discipline, discusses plagiarism and cheating and disciplinary actions taken in such cases. http://www.uni.edu/pres/policies/301.shtml

 

Student Conduct Code

UNI Policies and Procedures, 3.02 Student Conduct Code, prescribes the rules and procedures governing non-academic student conduct. http://www.uni.edu/policies/302

 

Student Handbook

Information about expectations for student conduct and other policy matters affecting students are described in the student handbook. http://www.uni.edu/studentaf fairs/deanofstudents/handbook/

 

Student Sexual Misconduct Policy

UNI Policies and Procedures, 3.15 Student Sexual Misconduct Policy, describes prohibited sexual conduct involving students, including sexual assault, rape, sexual harassment and other forms of non-consensual sexual behavior, and describes the resources available to assist survivors of sexual misconduct. http://www.uni.edu/policies/315



Student Grievances, Discipline - Graduate Assistantship Grievance

Students who hold or have held a Graduate Assistant Stipend and who have a complaint or disagreement concerning their graduate assistantship may file a grievance according to the steps outlined in the Graduate Assistantship Grievance Procedure. Information about the grievance and appeal process can be found on the Graduate College web page:

http://www.grad.uni.edu/assistantships/-graduate-assistantship-system



Student Grievances, Discipline - Graduate Student Academic Grievance

UNI Policies and Procedures – 12.01 Graduate Student Academic Grievance – provides for a process for the redress of academic grievances. Information regarding Informal and Formal Procedures can be found online. http://www.uni.edu/pres/policies/1201.shtml



Student Grievances - Formal Academic Grievance Form for Graduate Students

http://www.vpaf.uni.edu/hrs/ps/documents/ps_grievanceform.pdf



Student Grievances, Discipline - Undergraduate Student Academic Grievance

UNI Policies and Procedures – 12.02 Undergraduate Student Academic Grievance – provides for a process for the redress of academic grievances. Information regarding Informal and Formal Procedures can be found online. http://www.uni.edu/pres/policies/1202.shtml



Student Grievances - Formal Academic Grievance Form for Undergraduate Students

http://access.uni.edu/forms/provost/grievfrm.pdf

 

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STUDENT RESOURCES

Academic Advising

Academic Advising, located in Gilchrist Hall, assists students who are deciding, changing majors, other first-year students, and students experiencing academic difficulties. Information on academic requirements, policies, and procedures and academic resources are also available. Resources are also available for faculty advisors as well. http://www.uni.edu/advising/

 
Academic Learning Center

The mission of the Academic Learning Center (ALC) is to inspire, challenge, and empower UNI students to achieve academic success. Professional educators, advisors, and trained, certified peers serve all UNI students with a variety of free academic services in an accessible, supportive environment. Additionally, professional staff serve as a resource for faculty. On the main floor of the Innovative Teaching and Technology Center, UNI students can access the ALC's Math Center, Academic Achievement and Retention Services, Reading and Learning Center, Athletics Academic Services, Writing Center, Examination Services, and the TRIO Student Support Services Program. http://www.uni.edu/unialc

 

Academic Warning, Probation, and Suspension

This determination is made by the Office of the Registrar. Students can be academically suspended after their first semester enrolled. Academic Warning, Probation, or Suspension can be determined either on current semester deficiency grade points or cumulative deficiency grade points at UNI. http://www.uni.edu/advising/academic/faq/acadstanding.html

 

For graduate students, this determination is made by the Dean (or the Dean’s designee) of the Graduate College.  Students can be placed on Probation upon completing at least 9 credit hours within their program of study with less than a 3.0 GPA.  Suspensions are issued to students who either fail to improve their GPA to above 3.0 in the first registration period after being placed on Probation, or to students who have attempted at least 18 credit hours in their program of study with less than a 3.0 GPA.  Students returning from Suspension who fail to improve their GPA to above 3.0 in the first registration period upon return are permanently suspended from UNI.  http://www.uni.edu/policies/301

 

Academics

UNI's Academics home page provides links to Colleges and Departments. http://www.uni.edu/resources/academics

 

Adding a Class

Adjustments to students' schedules should be made as early in the first week of classes as possible. Students should see their assigned academic advisor or visit Academic Advising to discuss how the change would affect their academic progress at UNI. http://www.uni.edu/advising/faq/how-do-i-add-class

 

Capstone Courses

The Capstone course, which is part of the Liberal Arts Core, is a course intended as "an aid in preparing UNI students for the complex world of ideas that should engage them during their lives as educated citizens." Capstone courses deal with complex issues that integrate two or more diverse disciplines or emphasize service-based learning. New Capstone courses are listed online. http://www.uni.edu/vpaa/lac/coursedescriptions.shtml#6

 

Career Cruising

Career Cruising is an interactive career resource designed to help individuals find the right career, explore different career options, or plan future education and training. The Career Cruising web site allows UNI students to log in using their Student ID to search the Career Cruising online service. http://www.library.uni.edu/

 

Career Information and Job Banks - Rod Library

This site provides a selected list of web sites providing career-related and job bank information for college students. http://www.library.uni.edu/library-instruction/subject-guides/career-related-information-job-banks

 

Career Services

Career Services professionals meet with students to discuss their interests and skills and how they relate to majors and/or careers. Students can visit the Office of Career Services and the Career Center located in 102 Gilchrist Hall. http://www.uni.edu/careerservices

 

Center for Multicultural Education (CME)

The CME, located in Maucker Union, fosters success in American racial and ethnic minority students, contribute to the cultural competence of all students, and promote an appreciation of diversity in the University community. The CME provides programs and services intended to support students and to raise awareness and appreciation for diversity across campus. The CME also provides educational resources to faculty and staff regarding American racial and ethnic minority issues. http://www.uni.edu/cme/

 

Change of Registration Form

The Change of Registration from should be taken to the Scheduling Office for processing. A signature is NOT required from the instructor or an advisor on this form to drop a class. http://www.uni.edu/advising/faq/what-change-registration-form

 

Continuing and Distance Education

The Continuing and Distance Education Office serves between 9,000 and 10,000 enrollments annually via the Iowa Communications Network (ICN), WWW, and on-site classes. http://www.uni.edu/continuinged/icn/index.shtml

 

Continuing Education and Special Programs

As the University pursues the multiple missions of teaching, research and public service, Continuing Education provides the leadership and support services that enable the University to fulfill its rapidly expanding service role. Information regarding Continuing and Distance Education, Iowa Communications Network (ICN), Individual Studies, and UNI Museums can be found online. http://www.uni.edu/continuinged/about/mission.shtml

 

Co-op Education/Internship Orientation Schedule

http://www.uni.edu/careerservices/students/co-op/

 

Cooperative Education/Internship Program

The Co-op/Internship Program is an academic, credit-bearing program. Each academic department establishes the requirements for participation. The College of Business Administration, College of Education, College of Humanities and Fine Arts, College of Natural Sciences, and the Graduate College web sites provide detailed information regarding the GPA required for participation, special course requirements, and faculty contact information for obtaining faculty approval for a co-op/internship. http://www.uni.edu/careerservices/students/co-op/

 

Counseling Center

The Counseling Center provides a variety of short-term counseling services free of charge to UNI students who have paid the Student Health Fee. Services include: individual counseling; group counseling; couples counseling; medication evaluation and consultation from a Health Clinic physician or psychiatrist, referrals to community agencies, and consultation with faculty, staff, friends, or family members who have concerns about a student. http://www.uni.edu/counseling

 

Dean of Students

The Dean of Students Office Administers the Student Conduct Code, assist students, faculty, and staff in managing and responding to concerns, including classroom disruption, emotional distress, family emergency, etc. In addition, the Dean of Students provides assistance to students and their families in times of crisis and concern and oversees new student orientation programs. http://www.uni.edu/studentaffairs/deanofstudents

 

Declaring/Changing a Major

Information regarding declaring or changing a major can be found online.

http://www.uni.edu/advising/faq/how-do-i-declare-or-change-my-major-minor-certificate

 

Degree Audits

All undergraduate students will receive a degree audit, which serves as a guide for scheduling classes. It lists degree requirements and shows how courses completed or being taken apply to the degree requirements. Degree audits are accessible via the web at the Plan of Study or through My UNIverse. Information provided on the degree audit includes:

Department of Residence

The Department of Residence provides on-campus housing in traditional residence halls along with suite and apartment style housing. Educational programming facilitated by the department supports the academic success of students, while providing an array of opportunities for student involvement. The department also manages campus dining including: residential dining, catering, and retail operations. http://www.uni.edu/dor/

 
Dropping a Class

Adjustments to students’ schedules should be made as early in the first week of classes as possible. Students should see their assigned academic advisor or visit Advising and Career Services to discuss how the drop would affect their academic progress at UNI. http://www.uni.edu/advising/faq/how-drop-class

 

Financial Aid

Enrollment Services provides Financial Aid information online. http://www.uni.edu/finaid/

Honors Program

The University Honors Program provides outstanding educational, social, and leadership opportunities for talented and motivated students. Honors students are eligible to take specialized sections of courses that emphasize discussion and participation.  A variety of co-curricular and extra-curricular activities are offered to encourage community among high-ability students. http://www.uni.edu/honors/


Honors Program, Presidential Scholars

Twenty Presidential Scholarships are awarded each year by the University Honors Program to high school seniors with a history of outstanding academic performance.  Presidential Scholarships are worth $32,000 over four years ($8,000 per year).  Top recipients will be those whose strong academic credentials are matched by personal involvement in leadership and service activities.
http://www.uni.edu/honors/scholarships


Intercollegiate Academics Fund (IAF)

The Intercollegiate Academics Fund (IAF) is a yearly allocation of Student Activity Fee monies that exists to promote and support intercollegiate academic experiences for University of Northern Iowa students. Specifically, the IAF supports students in two ways 1) through a travel fund for students who participate in intercollegiate academic competitions and presentations at professional conferences; and 2) through a research fund which supports student research and creative activities.www.uni.edu/vpaa/iaf/

 

Individual Studies Major

The Individual Studies Office strives to provide programs that appeal to students interested in educational experiences that differ from the norm. An Individual Studies Major enables students to create an individualized major by selecting courses reflecting specific personal and career objectives. It provides an opportunity to explore interdisciplinary areas of study before they are officially adopted as a departmental or interdepartmental major. http://www.uni.edu/continuinged/is/index.shtml

 

Innovative Teaching and Technology Center (ITTC)

The ITTC (formerly the East Gym) provides a venue through the ITS Educational Technology department for technology workshops, one-on-one consultations, digital design and audio/video services, the Computer Consulting Center, the Geography and Computer Science Departments, as well as Sociology, Anthropology and Criminology labs, classrooms and offices.

 

International Students, Undergraduate

Provides a checklist for International Students online. http://access.uni.edu/stdt/ugintlchecklist.html

 

International Study Program

UNI Policy and Procedures, 3.14International Study Programs, describes student and faculty participation in University and Regent sponsored international activities. http://www.uni.edu/pres/policies/314.shtml

 

Jump Start

The UNI Jump Start Orientation Program is in its eleventh year of providing new students from ethnically, culturally, and socio-economically diverse backgrounds with a "jump start" on their first year at the University. Jump Start is a special orientation program that provides students with an opportunity to make a smooth transition to the University. http://www.uni.edu/admissions/orientation/jumpstart.html

 

Liberal Arts Core (LAC)

Liberal Arts constitute a major component of a UNI education. The UNI Mission Statement states "The University of Northern Iowa is a comprehensive institution dedicated to providing a personalized learning environment, founded on a strong liberal arts curriculum. It is committed to being an intellectually and culturally diverse community." The LAC web site provides faculty and staff with information related to teaching Liberal Arts Core courses and advising students, such as category statements for use on course syllabi, LAC forms, purpose of the categories, and course descriptions by category. http://www.uni.edu/vpaa/lac/

 

Major/Minor

This web site provides links to information on majors and minors in the various colleges. http://www.uni.edu/pos/

 

Maucker Union

Provides leadership for student co-curricular and extra-curricular involvement including: student organizations, greek organizations, and Northern Iowa Student Government (NISG).  Maucker Union also coordinates the Student Leadership Center and is home to a variety of meeting rooms and conference space, including: a student computer lab, and space for student organization planning and meetings. http://www.uni.edu/maucker/

 

Overseas Fair

UNI's Overseas Placement Service for Educators connects international K-12 schools with certified educators year round. Services offered include the UNI Overseas Recruiting Fair, credential and referral services, and related publications. UNI is home to the original international fair for educator. http://www.uni.edu/placement/overseas/

 

Plan of Study

The UNI Plan of Study provides a planning and advising support system for faculty and students. http://www.uni.edu/pos/

 

Program of Study

Graduate students, when admitted to a degree program, has a Program of Study automatically generated, based on the approved curriculum listed in the catalog.  Students (and their advisors and program coordinators) can access  their Program of Study through MyUNIverse.  Changes to a Program of Study require a student request filed through the Graduate Student online request system in MyUNIverse.

 

Registrar

The Registrar maintains all student records and provides assistance with course registration, transcript requests, grades, and degree audits. The Registrar also coordinates graduation and assists students in ensuring graduation requirements are being met. http://www.uni.edu/registrar/

 

Registration Information
Sexual Assault and Misconduct, Stalking, and Rape

See Violence Intervention Services below.


Student Assessments

The Professional Assessment Committee (PAC) for each academic department shall develop written assessment procedures consistent to the provisions of Article Three of the Master Agreement and subject to the approval of the Department Head and the Dean of the College. These procedures may be amended by the Professional Assessment Committee with the approval of the Department Head and the Dean. The procedures may include delegation of responsibility for conducting assessments to a subcommittee, and shall provide for addition of members from outside the department whenever the membership falls below three (3) or whenever the Professional Assessment Committee decides to do so. The Master Agreement can be found in the "Resources and Helpful Links" section of the Executive Vice President and Provost's web site. http://www.uni.edu/vpaa/resources.shtml

 

Assessing Student Learning at UNI
UNI is committed to the assessment of student learning for purposes of the ongoing improvement of curriculum, programs, and services offered by the university and for accreditation processes. Students, faculty, staff, and administrators all play a role in student learning and all benefit from the creation of useful and meaningful assessment strategies and information.

 

  
Assessment activities at UNI are conducted by academic, administrative, and student services departments and units and may take the form of surveys, standardized tests, program evaluation forms, focus groups, student projects, student reflective activities, or any of a variety of other mechanisms. Some assessment instruments are given to specific groups of students; others are given to randomly selected groups of students. Assessments may be administered both inside and outside of the classroom. Some assessments may be voluntary; others may be required.

 

Assessment-related data are kept confidential for individual students and are released only in aggregate form. Unless the assessment tool is also part of the assignments for a course, student performance in the assessment activity does not affect course grades or progress toward graduation.

 

Questions about assessment at UNI can be directed to the Office of Academic Assessment and the Office of Institutional

Student Disability Services

This site explains the rights and responsibilities of students with disabilities attending post secondary schools. It also explains the obligations of a post secondary school to provide academic adjustments, including auxiliary aids and services, to ensure that the school does not discriminate on the basis of disability. http://www.uni.edu/disability/

 

Student Grievances - Formal Academic Grievance Form for Graduate Students

http://www.grad.uni.edu/_files/forms/grievance.pdf

 

Student Grievances - Formal Academic Grievance Form for Undergraduate Students

http://access.uni.edu/forms/provost/grievfrm.pdf

 

Student Grievances, Discipline - Graduate Assistantship Grievance

Students who hold or have held a Graduate Assistant Stipend and who have a complaint or disagreement concerning their graduate assistantship may file a grievance according to the steps outlined in the Graduate Assistantship Grievance Procedure. Information about the grievance and appeal process can be found on the Graduate College web page: http://www.grad.uni.edu/assistantships/assistantships.aspx

 

Student Grievances, Discipline - Graduate Student Academic Grievance

UNI Policies and Procedures – 12.01 Graduate Student Academic Grievance – provides for a process for the redress of academic grievances. Information regarding Informal and Formal Procedures can be found online. http://www.uni.edu/pres/policies/1201.shtml

 

Student Grievances, Discipline - Undergraduate Student Academic Grievance

UNI Policies and Procedures – 12.02 Undergraduate Student Academic Grievance – provides for a process for the redress of academic grievances. Information regarding Informal and Formal Procedures can be found online. http://www.uni.edu/pres/policies/1202.shtml

 

Student Handbook - Graduate

http://www.uni.edu/vpess/handbook.html

 

Student Health Clinic

The Student Health Clinic specializes in college health. The Clinic offers high quality primary and urgent care services provided by Board Certified Family Practice Physicians and Board Certified Physician Assistants. Additional staff includes a pharmacist, nurses, and a lab technologist. http://www.uni.edu/health/



Student Leadership Center

The Student Leadership Center in Maucker Union provides leadership development for students through a variety of activities and programs, networking opportunities, and professional development. http:www.uni.edu/maucker/leadership/

 

Student Requests

The student request process is the official avenue students must pursue to request an exception from university policies regarding coursework. For example, if a student would like to add or drop a course after the deadline, to withdraw from the university after the deadline, to substitute for a required course, to graduate out of residence, or to receive graduate credit as an undergraduate, the student would need to submit a student request form and obtain the required signatures to process the student request. The signatures required for each specific request are listed on the back of the student request form.

 

There are two separate student request forms: one for undergraduates and another for graduate students. The undergraduate student request form is available from departmental offices or online at http://access.uni.edu/forms/provost/studrqst.pdf If you have any questions about the undergraduate student request process or form, please contact the Office of the Executive Vice President and Provost (x32518). Graduate student requests must be processed electronically. Graduate students initiate their student requests through My UNIverse. If you have any questions about the graduate student request process, please contact the Graduate College (x32748).

 

Transfer Students

The Office of Admissions provides Transfer Students information about admission requirements, search for scholarships, how to find a place to live, student organizations, transfer credits, course equivalencies, requirements for majors, multicultural resources, and resources for out-of-state students. http://www.uni.edu/admissions/transfer/

 

Violence Intervention Services

The Office of Violence Intervention Services provides assistance to students who may be victims of sexual misconduct, sexual assault, rape, and other forms of relationship violence. The Office provides a trained victim advocate who provides counseling and medical referrals; assistance with safe housing and academic and financial concerns related to the sexual misconduct; and information concerning victim’s rights. Assistance is also provided concerning University, civil and criminal complaints, including how to file such complaints. http://www.uni.edu/wellrec/wellness/sexualabuse/

Wellness Recreation Center (WRC)

The WRC enhances the personal, professional and academic lives of students, faculty and staff through structured and self-directed activities, educational programs and services, skill- and leadership-building activities, and campus-wide initiatives. The WRC provides a wide-variety of recreational opportunities, fitness activities and classes, and information on student and employee health and wellness. http://www.uni.edu/wellrec/

 

Writing Center Help Page

Come on in and help yourself. Navigate our resources by identifying yourself (Graduate Assistant/Test Taker/ESL Writer/Business Writer) or the situations with which you need help. http://www.uni.edu/writingcenter/selfhelp.htm

 

Writing Guide, Online

The Writing Center’s Services are free and open to all UNI undergraduate and graduate students, faculty, and staff.  At the Writing Center, you will find the support you need to complete writing projects with less stress and the highest possible quality.  http://www.uni.edu/writingcenter/

 

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SUSTAINABILITY AT UNI

Information on sustainability initiatives and the Sustainability Council can be accessed at:

http://www.vpaf.uni.edu/energy/

 

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TEACHING

Academic Advising

Academic Advising works with individuals who are deciding, changing majors, first-year students, and experiencing academic difficulties. It can help students develop meaningful educational plans compatible with their life and career goals. Academic Advising provides information and assistance concerning: choosing/changing a major, exploring minors and certificates, academic requirements, policies and procedure, resources and experiences for success. http://www.uni.edu/advising/

 

Faculty - Beginning Date

Department Heads notify faculty each year of the expected date of return to campus.

 

Faculty - Office Hours

Faculty members are required to schedule weekly office hours, typically three hours per week.

 

Faculty Workload

A PowerPoint presentation entitled “Faculty Workload Analysis: What Matters?” (2005, Kumar Thulasi) can be found online. http://www.uni.edu/instrsch/pdf/present/workload.pdf

 

Final Exam Policy

No final comprehensive examination shall be administered to a class within the last two weeks prior to the officially scheduled final examination period (excluding summer sessions or half-semester courses). The policy for scheduling events during final examinations can be found online. http://www.uni.edu/pres/policies/209.shtml


Make-up Work Policy

It is the expressed focus of the University of Northern Iowa to further the educational development of each of its students. On occasion events will necessitate a student’s absence from class. In order for both faculty and students to effectively plan for these absences, the following procedures are recommended.

1.All parties involved should be made aware of scheduled absences well ahead of the date(s) of absence. In the case of extra-curricular activities, a semester-long schedule should be prepared and distributed at the beginning of the semester. In instances where semester-long schedules are not feasible, two weeks written notification shall be given for all absences. This notification shall take place even if the absence is potential rather than definite. Assuming that appropriate notification has been provided, students and faculty shall mutually agree as to how assignments, lectures, exams, etc. shall be made up. The type and extent of make-up work shall be at the discretion of the faculty member.


2. Occasionally situations will occur where two weeks notice is impossible. On these occasions, students, faculty, and others concerned should work closely together to ascertain whether special arrangements can and/or should be made.


3.Faculty shall not penalize a student for missing a class or exam for and educationally, appropriate activity, including university sponsored or sanctioned events.


4.Where situations of irreconcilable disagreement occur which are not resolved at the department level, a panel comprised of the Vice President for Academic affairs, or that officer's designee, the Department Head of the academic department involved, and a representative of the extra-curricular program (where applicable) shall meet at their earliest convenience with the faculty member and the student to mediate the matter.


(Approved by the President's Cabinet April 23, 2001. Approved by Faculty Senate April 24, 2001)


Student Assessment, Guidelines

Student Assessments shall be administered by the Department Head or designee. Individual Faculty Members may assist and cooperate in the administration of the student assessment but a Faculty Member shall not be required to do so involuntarily. http://www.uni.edu/vpaa/GuidelinesforStudentEvaluation.pdf

 

Syllabus

Faculty members are required to distribute syllabi to students enrolled in their classes. A required statement should be included regarding students with disabilities.

 

Test Scoring

Faculty who use True-False or Multiple Choice examinations for their classes will find Test Scoring Services to be a valuable time saver. A description of Test Scoring services and an outline of the procedures for having exams scored and analyzed can be found online. http://www.uni.edu/its/services/test-scoring

 
Test Scoring - Scanner for Optical Mark Reading

ITS has acquired a new scanner to perform optical mark reading. The new scanner provides the capability to add functionality to test scoring services in the future. It also adds a few additional requirements to exam batches that are submitted. Hopefully, the impact of these will be very minimal. http://www.uni.edu/its/services/test-scoring/using-test-scoring-2

 

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TELECOMMUNICATIONS

Educational Technology - Audio/Video Production Services

Audio Production Services for recording, mixing, and editing audio materials either in a studio or on-location. ET staff assist in the selection of music and sound effects as well as in the hiring of narrators. Video Production Services records and edits video materials in a studio or on-location providing graphics and special effects as needed. http://www.uni.edu/its/et/audio-videoproduction/

 

Education Technology - Digital Design Services

Digital Design Services provides a diverse selection of production services ranging from digital graphics to complex design of World Wide Web pages and UNI eLearning coursework themes. Services include: Digital Design Schemas; Digital Graphics and Imaging; Website design; PowerPoint Template Design; UNI eLearning Coursework Themes; Digital Motifs, Logos, and Portfolio Designs. http://www.uni.edu/its/services/graphic-design

 

Educational Technology

Educational Technology, a division of Information Technology Services, provides assistance to, and partners with, those who use technology in teaching and learning. Educational Technology provides the following services:

Internet, Phone and Video Connections
Iowa Communications Network (ICN)

ICN classrooms are end-to-end fiber optic digital transmission sites connected to regional ICN classrooms all over Iowa. Faculty members who teach via the ICN are provided individual assistance and training sessions to become familiar with the technology. In addition, UNI Continuing Education staffs each ICN session with a technician who assists faculty members while they teach. http://www.uni.edu/continuinged/icn/index.shtml

 

MyCourses

MyCourses is a computer conferencing program developed by Blackboard Inc. for faculty members who wish to develop learning courses. No prior experience with MyCourses or specialized knowledge of the web required. MyCourses is administered by Continuing and Distance Education and ITS. Information regarding using MyCourses with Continuing and Distance Education can be found online  http://www.uni.edu/continuinged/faculty/mycourses/index.shtml

Information regarding obtaining MyCourses accounts and their use for on campus courses can be found online. http://elearning.uni.edu/forms/course_request.html

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TRAVEL

Carpool/Motor Vehicles

Facilities Services maintains a fleet of vehicles to support departmental missions and travel needs. They are available to faculty and staff under short or long-term rental agreement with departmental approval. UNI’s Motor Vehicle Usage Policy can be found online. http://www.vpaf.uni.edu/fs/services/motorpool/usage_policy.shtml

 

Travel Authorization/Reimbursement Form

The Travel Authorization/Reimbursement Form can be found online in the Forms Repository. http://access.uni.edu/forms/index.shtml#

 

Travel Guidelines

The Office of Business Operations provides information and guidelines on UNI travel:

Travel with Students

Create a list of students traveling with you and attach it to the Travel Authorization/Reimbursement form. This form can be found in the Forms Repository. http://access.uni.edu/forms/index.shtml#T

 

Travel, Student

Staff members using their own automobiles to transport students on field trips, inspection trips, etc., are required to carry auto insurance of at least the minimum required by the State of Iowa. In general, it is not necessary that students purchase travel insurance for university-sponsored events. However, any unusual or unique aspects of a program should be discussed with the University’s Risk Manager to determine if any special arrangements are necessary or may be beneficial. http://www.vpaf.uni.edu/fs/services/motorpool/usage_policy.shtml

 

Travel Abroad

An online Travel Planning Guide provides resources for student travelers, such as Passport and Visa information and application, foreign entry requirements, insurance, etc. http://www.uni.edu/studyabroad/guide/resourceslinks.htm

 

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UNIONS

American Federation of State, County, and Municipal Employees - AFSCME

AFSCME Local 2659 represents most Merit employees at UNI. http://www.afscme.org/

 

United Faculty - UF

The United Faculty is recognized by the Board of Regents, State of Iowa, as the certified, exclusive and sole bargaining representative for UNI Faculty members. Its web page includes lists of officers, committees, events, constitution, collective bargaining notes, etc. http://www.uni.edu/unitedfaculty/

 

Master Agreement

The Master Agreement between the Board of Regents, State of Iowa and the UNI-United Faculty can be found in the "Resources and Helpful Links" section of the Executive Vice President and Provost's web site. http://www.uni.edu/vpaa/resources.shtml

 

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WELLNESS AND RECREATION

Wellness and Recreation

Wellness and Recreation Services offers a variety of programs and services for students and staff: http://www.uni.edu/wellrec/

 

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Maintained by Office of the Executive Vice President and Provost
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