Academic Department Heads' and Directors' Handbook

GENERAL DEPARTMENT HEAD ACADEMIC YEAR CALENDAR

For UNI's current Calendar of Events: http://access.uni.edu/acal

JULY

1. Fiscal year begins

2. Some Heads take their vacation month at this time, thus some items this month would be done in June or in August.

3. Dean's Annual Report due from Heads (if required in your College)

4. Update Department Handbook for new academic year

5. Assign mentors for new faculty members

6. Paperwork for new Adjuncts - PAF, book orders, office assignment, keys, phone, E-mail, parking

7. Prepare faculty/staffing plan: hires, retirements, promotions for the coming year.

8. Complete Request to Fill forms for new faculty lines being requested.

9. Review final accounting statements concerning S&S Budget, and project budget for new academic year.

AUGUST

1. Begin planning with the faculty for Spring Semester Schedule
2. Some Colleges have a Head’s Retreat
3. Get new Department Handbook to all faculty, adjuncts, and staff
4. Instructor’s syllabi due in office first week of semester
5. Create schedule of faculty meetings for semester
6. New faculty orientation
7. Search announcements written and approved; ads prepared
8. Finalize department committees and College representatives
9. Schedule Deans’ annual visit to Department (if apropos)
10. Schedule Student Assessments and Oral Assessments for relevant faculty members and adjuncts

SEPTEMBER

1. Begin thinking about nominations for Distinguished Scholar & Outstanding Faculty awards
2. Spring Semester Class Schedule due
3. Adjunct Request due to Deans for Spring Semester
4. PAC begins activities; Head issues call for faulty who want to go up for tenure or promotion.
5. Make appointments to observe appropriate faculty classes through the semester
6. Head reminds faculty that PDA Requests will be due soon
7. Search Position Announcements mailed out
8. Head reminds Faculty to get all Travel Requests in
9. Student Outcomes Assessment results due to Academic Affairs

OCTOBER

1. Head calls for new equipment requests from faculty and staff
2. PDA Applications due
3. Recruit faculty members to attend Fall Commencement
4. Order commencement Regalia
5. PAC activities on-going in the Departments
6. Issue Student Survey concerning enrollment for Summer Sessions if desired
7. Request Summer Sessions Teaching Requests from Faculty
8. Spring Semester Book Orders due
9. Outstanding Graduate Thesis Recommendation due
10. Computer Use Surveys will be due this month

NOVEMBER

1. Remind faculty that Summer Fellowship Applications are due next month
2. Outstanding Teaching Award Nominations
3. Outstanding Service Award Nominations
4. Review Summer Sessions Schedule faculty requests
5. Work on Summer Sessions Schedule

DECEMBER

1. Summer Fellowship Applications due
2. Summer Session Schedule and Budget Request due to Dean
3. McKay Award nomination due
4. Paperwork for new Adjuncts - PAF, book orders, office assignment, keys, phone, E-Mail, parking
5. Promotion and Tenure: Deadline for Recommendation of Termination of 2nd Year Probationary Faculty Member
6. Remind instructors of Final Exam Policy
7. Work on Equipment Request
8. Commencement
9. As search applications are received, have secretary begin Search Log. review search applications

JANUARY

1. Review ongoing Scholarship Students’ grades, and release monies if they qualify for continuing scholarship.
2. Instructors’ syllabi due in Office first week of semester
3. Create schedule of faculty meetings
4. Begin planning with the faculty for Fall Semester Schedule
5. Summer Budget due
6. Summer Sessions Schedule due
7. Department PAC’s report due to Heads
8. Recommendation of Heads concerning probationary faculty, and promotion and tenure due to Dean
9. Schedule Student Assessments for all faculty
10. Fall assessment summaries distributed to instructors
11. Work with Search Committees on faculty searches

FEBRUARY

1. Calls for scholarship applications
2. Equipment Requests due to Dean
3. Work on Local Activity Account Requests for Dean
4. Fall Semester Schedule due
5. Adjunct Requests for Fall Semester due to Dean
6. Request book orders from faculty for Summer and Fall
7. Bring search finalists to campus for interviews
8. Student Outcomes Assessment Committee should be gathering and analyzing data for year-end report
9. Recruit faculty members to attend Spring Commencement
10. Order regalia for Commencement

MARCH

1. Scholarship-awarding activities
2. Send out Faculty Activity Report Forms and Merit Requests to faculty
3. Freshman Declaration of Curriculum Day
4. Summer/Fall book orders are due
5. Memorandum of Summer Faculty Appointments due to faculty
6. Local Activity Budgets due

APRIL

1. Faculty Activity Reports and Merit Requests due – Head begins review
2. Staff reminded that Dean’s Annual Report will be due soon, and request that they begin their parts
3. Summer Session Addendum Budget report due to Academic Affairs
4. Warn faculty that all faculty travel receipts must be turned in
5. Get Lab Inventory requests out to faculty and staff
6. Early Bird Transfer Registration
7. Search rejection letters sent out
8. Faculty Consulting Reports due
9. Head issues call to service with list of current committee memberships
10. Head asks for requests for repairs, maintenance, and painting for summer and has staff submit to the proper unit
11. Student Outcomes Assessment report due
12. Remind instructors of Final Exam Policy
13. Begin evaluation of Merit and P and S Staff
14. Staff schedules Student Assessments for Summer Sessions faculty

MAY

1. Commencement
2. Review Scholarship students’ grades, and release monies if they qualify for continuing scholarship
3. Review Grades for newly-awarded scholarship applicants
4. Decide on scholarship awards; send out scholarship letters
5. Student Assessments for all faculty reviewed by Head
6. Head writes Merit Pay and Review Letters for faculty
7. Lab Inventory due to Controller

JUNE

1. Assure that all S&S Budget monies are spent
2. Write State of the Department Report for Dean’s Annual Report
3. Staff assembles Dean’s Annual Report
4. Faculty Salary Letters due
5. End of Fiscal Year