An evaluation file shall be maintained for each tenured, probationary, term, and full-time temporary Faculty Member. The file shall be located in the departmental office. The following materials shall be included in evaluation files:

Access to and copying of materials in evaluation files shall be provided in the following manner:

Subdivision 3.11 Faculty Member Review

Each Faculty Member shall have the right to review the contents of her/his evaluation file during regular working hours, or at such other time as mutually agreed upon with the Department Head.

Subdivision 3.12 Professional Assessment Committee CPAC) Review

When a Faculty Member is assessed by a departmental Professional Assessment Committee (PAC), members of the committee or subcommittee shall have the right to review the contents of the Faculty Member's evaluation file. Reviews shall occur during regular working hours or at such other time as mutually agreed upon with the Department Head.

Subdivision 3.13 Review Procedure

All reviews of evaluation files shall take place in the presence of the Department Head or her/his designee, with the exception that the PAC chairperson is permitted to take the file to a regularly scheduled PAC meeting.

Subdivision 3.14 File Copies

A Faculty Member shall have the right to a copy, at her/his expense, of any material contained in her/his evaluation file, at the rate of five cents ($.05) per page.

Upon request of either United Faculty or the Board, the Provost shall convene a committee consisting of three members appointed by the United Faculty, three members appointed by the Provost, and three students appointed by the Student Government. The committee shall review and recommend revisions in the current assessment form to the Provost for approval. In the event the Provost does not concur with the recommendation the matter shall be returned to the committee for further review and deliberation. Student assessments shall be administered in accordance with procedures as follows:

Subdivision 3.21 Assessment Procedure

Student assessments shall be administered by the Department Head or her/his designee. Individual Faculty Members may assist and cooperate in the administration of the student assessment but a Faculty Member shall not be required to do so involuntarily. In no case may the Faculty Member, when assisting in the administration of the student assessment, administer the instrument in her/his own class. The Faculty Member will leave the classroom when the instrument is administered to her/his class.

Subdivision 3.22 Probationary, Term, and Temporary Faculty

Student assessments shall be administered for each probationary, term, and fill-time temporary Faculty Member during the spring semester of each year.

Subdivision 3.23 Tenured Faculty

Tenured Faculty Members shall be assessed by students during the spring semester each fifth (5th) year, not counting years on leave or non-teaching assignments.

Subdivision 3.24 Scheduled Assessments

When a student assessment is conducted to fulfill the requirements under Subdivisions 3.22 and 3.23, it shall be administered in all sections of all classes.

Subdivision 3.25 Additional Assessments

Additional student assessments may be conducted as determined to be appropriate by the Department Head, as required by procedure, or as requested by the Faculty Member.

Subdivision 3.26 Informational Assessments

Faculty Members may conduct additional assessments of their classes for informative purposes. The administration of such assessments shall be arranged by the Faculty Member. The University shall process such assessments but no record of the results shall be kept in the evaluation file or any other file maintained by the University. Only when the Department Head and the Faculty Member agree, prior to the conducting of a student assessment, that such assessment is for informational purposes, will the assessment be processed according to the provisions of this Subdivision.

Subdivision 3.27 Assessment Report

A report of the results of student assessments of a Faculty Member shall be transmitted to the Faculty Member and, except for those covered under Subdivision 3.26, entered in the Faculty Member's evaluation file. The individual student assessment response sheets shall be considered as part of the evaluation file.

Subdivision 3.28 Exclusions

The provisions of this Section do not apply to faculty whose assignments do not include collegiate level courses.

Subdivision 3.29 Oral Communication

The oral communication competence of each member of the faculty shall be evaluated each academic period as prescribed by Iowa law. The University shall implement this policy. Upon request of either United Faculty or the University a committee process as provided in Section 3.2 hereof shall be convened to review such policy.

Each academic department shall have a Professional Assessment Committee (PAC) consisting of the tenured members of the departmental faculty. Any PAC member who is a candidate for promotion shall be excluded from committee deliberation on his or her candidacy. The Department Head shall not be a member of the Professional Assessment Committee. However, after the Professional Assessment Committee has made its report, either the Department Head or the Professional Assessment Committee shall have the right to call a meeting of the Department Head and the Professional Assessment Committee to discuss the report.

Subdivision 3.31 Assessment Procedures

The committee shall develop written assessment procedures which are not inconsistent with the provisions of this Article and which are subject to the approval of the Department Head and the Dean of the College. These procedures may be amended by the Professional Assessment Committee with the approval of the Department Head and the Dean. The procedures may include delegation of responsibility for conducting assessments to a subcommittee, and shall provide for addition of members from outside the department whenever the membership falls below three (3) or whenever the Professional Assessment Committee decides to do so.

Subdivision 3.32 Assessment

At the request of the Department Head or as required by official University policy, the committee shall provide assessment of the teaching, research, and professional service of a Faculty Member.

Subdivision 3.33 Committee Report

A written report of the collective judgments of the committee, together with any concurring or minority reports, shall be transmitted to the Faculty Member, the Department Head, and the Dean, and shall be entered in the evaluation file no later than January 15.

Evaluation of Faculty Members shall be conducted by Department Heads as follows:

Evaluations of the teaching, research, and professional service of Faculty Members may be conducted by the Dean of the College or the Vice President and Provost.

Subdivision 3.51 Evaluation Report

A written report of this evaluation shall be transmitted concurrently to the Faculty Member, Department Head, and Dean of the College or Vice President and Provost, and entered in the Faculty Member's evaluation file.

Subdivision 3.52 Evaluation Evidence

The evidence used in this evaluation shall include, but not be limited to, material already contained in the evaluation file. Additional evidence used shall be identified and placed in the evaluation file.

Principles, Standards, and Procedures for faculty appointments, promotions and tenure shall be made available to the Faculty Member in writing no later than September 15 of each year except that when no changes have been made, provision of these materials to a Faculty Member in a previous year shall be understood to comply with this Section.

Administrative evaluation procedures shall not be inconsistent with the provisions of this Article. Such procedures shall be available to Faculty Members upon request to the Department Read.

On or before March 5 of each year, the University shall send to United Faculty, the following information for each Faculty Member assessed and/or evaluated.

á Name of the Faculty Member, department, college, years at UNI, years in rank, years in status (tenured, probationary, term) at UNI, status (tenured, probationary, term).

á Results of the evaluation: for term faculty, continued term, continued term with difficulties, or termination of term appointment before the end of the term; for probationary faculty, continued probation, continued probation with difficulties, tenure, tenure denied, or termination of probationary appointment; for candidates for promotion, promotion, or promotion denied.

á Recommendations of the departmental Professional Assessment Committee, Department Head, College Dean, and Provost.