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2011-2013 Master Agreement

A Master Agreement between the Board of Regents, State of Iowa and the UNI-United Faculty

 

 

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*Appeal of Denial of Tenure, Failure to Promote, Non-Renewal of Probationary appointments, Termination of Term Appointments before the end of the appointment, and Recommendations to Terminate a Tenured Faculty Member
 

 

ARTICLE THREE

EVALUATION PROCEDURES

 

Section 3.0  Evaluation File

An evaluation file shall be maintained for each tenured, probationary, term, and full-time temporary Faculty Member.  The file shall be located in the departmental office.  The following materials shall be included in evaluation files:

Subdivision 3.01  Resumes

Current resumes and other materials relevant to the evaluation process as provided by each Faculty Member.  Bulky materials may be located physically outside the file proper, provided a record of the material is included within the file.

 

Subdivision 3.02  Student Assessments

Reports of student assessments conducted by the Department Head, except for those conducted under Subdivision 3.26, Informational Assessments.

 

Subdivision 3.03  Professional Assessment Committee Assessments

Reports of assessments conducted by the departmental Professional Assessment Committee.

 

Subdivision 3.04  Evaluation Reports

Reports of evaluations conducted by the Department Head, College Dean, and Executive Vice President and Provost.  

 

Subdivision 3.05  Other Materials  

Materials submitted by the Department Head, College Dean, Graduate Dean, or Executive Vice President and Provost.  A copy of the Faculty Member's appointment letter, and any relevant addenda to it, shall be placed in the evaluation file by the Department Head.

 

Subdivision 3.06  File Material Removal

A Faculty Member may request in writing removal of any item in the file.  Such request for removal must be received no later than one year after placement of the item in the file.  The written request shall also contain a rationale for the requested removal.  If the Dean and the Executive Vice President and Provost agree, the item shall be removed from the evaluation file.  If the Dean and the Executive Vice President and Provost deny the request for removal, they will notify the Faculty Member in writing within thirty (30) days from the date of the written request including reason for the denial. For purposes of this section, days shall mean class days during the regular academic year.

 

Subdivision 3.07  Response to File Material

Responses to materials in the evaluation file as provided by the Faculty Member.  Such responses shall be attached to related materials and become part of said file.

Section 3.1  Access to File

Access to and copying of materials in evaluation files shall be provided in the following manner:

Subdivision 3.11  Faculty Member Review

Each Faculty Member shall have the right to review the contents of her/his evaluation file during regular working hours, or at such other time as mutually agreed upon with the Department Head.

 

Subdivision 3.12  Professional Assessment Committee Review

When a Faculty Member is assessed by a departmental Professional Assessment Committee (PAC), members of the committee or subcommittee shall have the right to review the contents of the Faculty Member's evaluation file.  Reviews shall occur during regular working hours or at such other time as mutually agreed upon with the Department Head.

 

Subdivision 3.13  Review Procedure

All reviews of evaluation files shall take place in the presence of the Department Head or her/his designee, with the exception that the PAC chairperson is permitted to take the file to a regularly scheduled PAC meeting.

 

Subdivision 3.14  File Copies

A Faculty Member shall have the right to a copy, at her/his expense, of any material contained in her/his evaluation file, at the rate of five cents ($.05) per page.

 

Section 3.2  Student Assessments

Upon request of either United Faculty or the Board, the Executive Vice President and Provost shall convene a committee consisting of three members appointed by the United Faculty, three members appointed by the Executive Vice President and Provost, and three students appointed by the Student Government.  The committee shall review and recommend revisions in the current assessment form to the Executive Vice President and Provost for approval.  In the event the Executive Vice President and Provost does not concur with the recommendation the matter shall be returned to the committee for further review and deliberation.  Student assessments shall be administered in accordance with procedures as follows:

Subdivision 3.21  Assessment Procedure

Student assessments shall be administered by the Department Head or her/his designee.  Individual Faculty Members may assist and cooperate in the administration of the student assessment but a Faculty Member shall not be required to do so involuntarily.  In no case may the Faculty Member, when assisting in the administration of the student assessment, administer the instrument in her/his own class.  The Faculty Member will leave the classroom when the instrument is administered to her/his class.

 

Subdivision 3.22  Probationary, Term, and Temporary Faculty

Student assessments shall be administered for each probationary, term, and full-time temporary Faculty Member during the spring semester of each year.

 

Subdivision 3.23  Tenured Faculty

Tenured Faculty Members shall be assessed by students during the spring semester each third (3rd) year, not counting years on leave or non-teaching assignments.

 

Subdivision 3.24  Scheduled Assessments

When a student assessment is conducted to fulfill the requirements under Subdivisions 3.22 and 3.23, it shall be administered in all sections of all classes.

 

Subdivision 3.25  Additional Assessments

Additional student assessments may be conducted as determined to be appropriate by the Department Head, as required by procedure, or as requested by the Faculty Member.

 

Subdivision 3.26  Informational Assessments

Faculty Members may conduct additional assessments of their classes for informative purposes.  The administration of such assessments shall be arranged by the Faculty Member.  The University shall process such assessments but no record of the results shall be kept in the evaluation file or any other file maintained by the University.  Only when the Department Head and the Faculty Member agree, prior to the conducting of a student assessment, that such assessment is for informational purposes, will the assessment be processed according to the provisions of this Subdivision.

 

Subdivision 3.27  Assessment Report

A report of the results of student assessments of a Faculty Member shall be transmitted to the Faculty Member and, except for those covered under Subdivision 3.26, entered in the Faculty Member’s evaluation file.  The individual student assessment response sheets shall be considered as part of the evaluation file.

 

Subdivision 3.28  Exclusions

The provisions of this Section do not apply to faculty whose assignments do not include collegiate level courses.

 

Subdivision 3.29  Oral Communication

The oral communication competence of each member of the faculty shall be evaluated each academic period as prescribed by Iowa law.  The University shall implement this policy.  Upon request of either United Faculty or the University a committee process as provided in Section 3.2 hereof shall be convened to review such policy.

Section 3.3  Professional Assessment Committee (PAC)

Each academic department shall have a Professional Assessment Committee (PAC) consisting of the tenured members of the departmental faculty.  Any PAC member who is a candidate for promotion shall be excluded from committee deliberation on his or her candidacy.  The Department Head shall not be a member of the Professional Assessment Committee.  However, after the Professional Assessment Committee has made its report, either the Department Head or the Professional Assessment Committee shall have the right to call a meeting of the Department Head and the Professional Assessment Committee to discuss the report.

Subdivision 3.31  Assessment Procedures

The committee shall develop written assessment procedures which are not inconsistent with the provisions of this Article and which are subject to the approval of the Department Head and the Dean of the College.  These procedures may be amended by the Professional Assessment Committee with the approval of the Department Head and the Dean.  The procedures may include delegation of responsibility for conducting assessments to a subcommittee, and shall provide for addition of members from outside the department whenever the membership falls below three (3) or whenever the Professional Assessment Committee decides to do so.

 

Subdivision 3.32  Assessment

At the request of the Department Head or as required by official University policy, the committee shall provide assessment of the teaching, research/ scholarly work/creative work, and professional service of a Faculty Member.

 

Subdivision 3.33  Committee Report

A written report of the collective judgments of the committee, together with any concurring or minority reports, shall be transmitted to the Faculty Member, the Department Head, and the Dean, and shall be entered in the evaluation file no later than January 15.

Section 3.4  Evaluation by Department Heads

Evaluation of Faculty Members shall be conducted by Department Heads as follows:

Subdivision 3.41  Evaluation of Probationary Faculty

Each academic Department Head shall annually evaluate the teaching, research/ scholarly work/creative work, and professional service of all Faculty Members on probationary status prior to making recommendations to continue probation, to grant tenure, or to terminate.

Paragraph 3.411

A written report of the results of this evaluation shall be transmitted concurrently to the Dean and the Faculty Member, and shall be placed in the evaluation file together with any additional evidence used by the Department Head and not already in the file.

 

Paragraph 3.412

The evidence used in this evaluation shall include, but not be limited to, a report of the Professional Assessment Committee, the results of student assessment and all other materials in the evaluation file.

 

Paragraph 3.413

In any case where the recommendation is to “continue probation with difficulties,” the Faculty Member shall be provided written suggestions for improvement.

Subdivision 3.42  Evaluation of Candidates for Promotion

Each Department Head shall evaluate the teaching, research/ scholarly work/ creative work, and professional service of each Faculty Member who is in that year a candidate for promotion.

Paragraph 3.421

A candidate for promotion is a Faculty Member who has requested consideration for promotion or who has been proposed for consideration by the Department Head or the departmental Professional Assessment Committee.

 

Paragraph 3.422

A written report of the results of the evaluation shall be transmitted concurrently to the Dean and the Faculty Member and shall be placed in the evaluation file together with any additional evidence utilized by the Department Head and not already in the file.

 

Paragraph 3.423

The evidence used in this evaluation shall include, but not be limited to, a report of the Professional Assessment Committee, the results of student assessments, and all other materials in the evaluation file.

Subdivision 3.43  Evaluation for Merit Increases

Each academic Department Head shall annually evaluate the teaching, research/ scholarly work/creative work, and professional service of each tenured, probationary, and term Faculty Member for the purpose of merit salary increases.

Paragraph 3.431

A written report of the results of the evaluation shall be transmitted concurrently to the Dean and the Faculty Member and shall be placed in the evaluation file.

 

Paragraph 3.432

The evidence used in this evaluation shall include, but not be limited to, material already contained in the evaluation file.  Additional evidence used shall be identified and placed in the evaluation file.

 

Paragraph 3.433

Merit increases will be awarded on the basis of each faculty member’s performance in the areas of teaching, research/ scholarly work/creative work, and service weighted according to the faculty member’s work load. Faculty who are given a nonstandard 12 hour teaching load will be entitled to merit on the basis of teaching and service.

 

Paragraph 3.434

Department Heads will distribute evaluation standards to all members of the bargaining unit with an explanation of how faculty will be evaluated for merit based on their workload with respect to research/ scholarly work/ creative work, teaching, and service.

 

Paragraph 3.435

Annual evaluation letters to each faculty member will include a summary of that faculty member’s assessment in the areas of teaching, research/ scholarly work/creative work, and service, along with an explanation of how merit was awarded in relation to the Departmental evaluation standard.

Subdivision 3.44  Other Evaluations

Paragraph 3.441

Other evaluations of Faculty Members may be conducted at the discretion of the Department Head.  Written reports of all such evaluations shall be transmitted concurrently to the Faculty Member and Dean of the College and entered in the Faculty Member's evaluation file together with any additional evidence utilized by the Department Head and not already in the file except for Term faculty, for whom PAC assessment is optional.

Subdivision 3.45  Application

When a Department Head's evaluation for one purpose may also serve another of the purposes under Subdivisions 3.41, 3.42, 3.43, and 3.44, the evaluations and evaluation reports may be combined.

Section 3.5  Evaluation by Dean or Executive Vice President and Provost

Evaluations of the teaching, research/ scholarly work/ creative work, and professional service of Faculty Members may be conducted by the Dean of the College or the Executive Vice President and Provost.

Subdivision 3.51  Evaluation Report

A written report of this evaluation shall be transmitted concurrently to the Faculty Member, Department Head, and Dean of the College or Executive Vice President and Provost, and entered in the Faculty Member's evaluation file.

 

Subdivision 3.52  Evaluation Evidence

The evidence used in this evaluation shall include, but not be limited to, material already contained in the evaluation file.  Additional evidence used shall be identified and placed in the evaluation file.

Section 3.6  Principles, Standards and Procedures

Principles, Standards, and Procedures for faculty appointments, promotions and tenure shall be made available to the Faculty Member in writing no later than September 15 of each year except that when no changes have been made, provision of these materials to a Faculty Member in a previous year shall be understood to comply with this Section.

Section 3.7  Administrative Evaluation Procedures

Administrative evaluation procedures shall not be inconsistent with the provisions of this Article.  Such procedures shall be available to Faculty Members upon request to the Department Head.

 
 

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Last Modified: June 22, 2011