Section 3.0 Evaluation File
An evaluation file shall be maintained for each tenured, probationary, term, and full-time temporary Faculty Member. The file shall be located in the departmental office. The following materials shall be included in evaluation files:

Subdivision 3.01 Resumes
Current resumes and other materials relevant to the evaluation process as provided by each Faculty Member. Bulky materials may be located physically outside the file proper, provided a record of the material is included within the file.

Subdivision 3.02 Student Assessments
Reports of student assessments conducted by the Department Head, except for those conducted under Subdivision 3.26, Informational Assessments.

Subdivision 3.03 Professional Assessment Committee Assessments
Reports of assessments conducted by the departmental Professional Assessment Committee.

Subdivision 3.04 Evaluation Reports
Reports of evaluations conducted by the Department Head, College Dean, and Vice President and Provost.

Subdivision 3.05 Other Materials
Materials submitted by the Department Head, College Dean, Graduate Dean, or Vice President and Provost. A copy of the Faculty Member's appointment letter and any relevant addenda to it shall be placed in the evaluation file by the Department Head.

Subdivision 3.06 File Material Removal
A Faculty Member may request in writing removal of any item in the file. Such request for removal must be received no later than one year after placement of the item in the file. The written request shall also contain a rationale for the requested removal. If the Dean and the Provost agree, the item shall be removed from the evaluation file. If the Dean and the Provost deny the request for removal, they will notify the Faculty Member in writing within thirty (30) days from the date of the written request including reason for the denial. For purposes of this section, days shall mean class days during the regular academic year.

Subdivision 3.07 Response to File Material
Responses to materials in the evaluation file as provided by the Faculty Member. Such responses shall be attached to related materials and become part of said file.

Section 3.1 Access to File
Access to and copying of materials in evaluation files shall be provided in the following manner:

Subdivision 3.11 Faculty Member Review
Each Faculty Member shall have the right to review the contents of her/his evaluation file during regular working hours, or at such other time as mutually agreed upon with the Department Head.

Subdivision 3.12 Professional Assessment Committee Review
When a Faculty Member is assessed by a departmental Professional Assessment Committee (PAC), members of the committee or subcommittee shall have the right to review the contents of the Faculty Member's evaluation file. Reviews shall occur during regular working hours or at such other time as mutually agreed upon with the Department Head.

Subdivision 3.13 Review Procedure
All reviews of evaluation files shall take place in the presence of the Department Head or her/his designee, with the exception that the PAC chairperson is permitted to take the file to a regularly scheduled PAC meeting.

Subdivision 3.14 File Copies
A Faculty Member shall have the right to a copy, at her/his expense, of any material contained in her/his evaluation file, at the rate of five cents ($.05) per page.

Section 3.2 Student Assessments
Upon request of either United Faculty or the Board, the Provost shall convene a committee consisting of three members appointed by the United Faculty, three members appointed by the Provost, and three students appointed by the Student Government. The committee shall review and recommend revisions in the current assessment form to the Provost for approval. In the event the Provost does not concur with the recommendation the matter shall be returned to the committee for further review and deliberation. Student assessments shall be administered in accordance with procedures as follows:

Subdivision 3.21 Assessment Procedure
Student assessments shall be administered by the Department Head or her/his designee. Individual Faculty Members may assist and cooperate in the administration of the student assessment but a Faculty Member shall not be required to do so involuntarily. In no case may the Faculty Member, when assisting in the administration of the student assessment, administer the instrument in her/his own class. The Faculty Member will leave the classroom when the instrument is administered to her/his class.

Subdivision 3.22 Probationary, Term, and Temporary Faculty
Student assessments shall be administered for each probationary, term, and full-time temporary Faculty Member during the spring semester of each year.

Subdivision 3.23 Tenured Faculty
Tenured Faculty Members shall be assessed by students during the spring semester each third (3rd) year, not counting years on leave or non-teaching assignments.

Subdivision 3.24 Scheduled Assessments
When a student assessment is conducted to fulfill the requirements under Subdivisions 3.22 and 3.23, it shall be administered in all sections of all classes.

Subdivision 3.25 Additional Assessments
Additional student assessments may be conducted as determined to be appropriate by the Department Head, as required by procedure, or as requested by the Faculty Member.

Subdivision 3.26 Informational Assessments
Faculty Members may conduct additional assessments of their classes for informative purposes. The administration of such assessments shall be arranged by the Faculty Member. The University shall process such assessments but no record of the results shall be kept in the evaluation file or any other file maintained by the University. Only when the Department Head and the Faculty Member agree, prior to the conducting of a student assessment, that such assessment is for informational purposes, will the assessment be processed according to the provisions of this Subdivision.

Subdivision 3.27 Assessment Report
A report of the results of student assessments of a Faculty Member shall be transmitted to the Faculty Member and, except for those covered under Subdivision 3.26, entered in the Faculty Member's evaluation file. The individual student assessment response sheets shall be considered as part of the evaluation file.

Subdivision 3.28 Exclusions
The provisions of this Section do not apply to faculty whose assignments do not include collegiate level courses.

Subdivision 3.29 Oral Communication
The oral communication competence of each member of the faculty shall be evaluated each academic period as prescribed by Iowa law. The University shall implement this policy. Upon request of either United Faculty or the University a committee process as provided in Section 3.2 hereof shall be convened to review such policy.

Section 3.3 Professional Assessment Committee (PAC)
Each academic department shall have a Professional Assessment Committee (PAC) consisting of the tenured members of the departmental faculty. Any PAC member who is a candidate for promotion shall be excluded from committee deliberation on his or her candidacy. The Department Head shall not be a member of the Professional Assessment Committee. However, after the Professional Assessment Committee has made its report, either the Department Head or the Professional Assessment Committee shall have the right to call a meeting of the Department Head and the Professional Assessment Committee to discuss the report.

Subdivision 3.31 Assessment Procedures
The committee shall develop written assessment procedures which are not inconsistent with the provisions of this Article and which are subject to the approval of the Department Head and the Dean of the College. These procedures may be amended by the Professional Assessment Committee with the approval of the Department Head and the Dean. The procedures may include delegation of responsibility for conducting assessments to a subcommittee, and shall provide for addition of members from outside the department whenever the membership falls below three (3) or whenever the Professional Assessment Committee decides to do so.

Subdivision 3.32 Assessment
At the request of the Department Head or as required by official University policy, the committee shall provide assessment of the teaching, research, and professional service of a Faculty Member.

Subdivision 3.33 Committee Report
A written report of the collective judgments of the committee, together with any concurring or minority reports, shall be transmitted to the Faculty Member, the Department Head, and the Dean, and shall be entered in the evaluation file no later than January 15.

Section 3.4 Evaluation by Department Heads
Evaluation of Faculty Members shall be conducted by Department Heads as follows:

Subdivision 3.41 Evaluation of Probationary Faculty
Each academic Department Head shall annually evaluate the teaching, research, and professional service of all Faculty Members on probationary status prior to making recommendations to continue probation, to grant tenure, or to terminate.

Paragraph 3.411
A written report of the results of this evaluation shall be transmitted concurrently to the Dean and the Faculty Member, and shall be placed in the evaluation file together with any additional evidence used by the Department Head and not already in the file.

Paragraph 3.412
The evidence used in this evaluation shall include, but not be limited to, a report of the Professional Assessment Committee, the results of student assessment and all other materials in the evaluation file.

Paragraph 3.413
In any case where the recommendation is to “continue probation with difficulties,” the Faculty Member shall be provided written suggestions for improvement.

Subdivision 3.42 Evaluation of Candidates for Promotion
Each Department Head shall evaluate the teaching, research, and professional service of each Faculty Member who is in that year a candidate for promotion.

Paragraph 3.421
A candidate for promotion is a Faculty Member who has requested consideration for promotion or who has been proposed for consideration by the Department Head or the departmental Professional Assessment Committee.

Paragraph 3.422
A written report of the results of the evaluation shall be transmitted concurrently to the Dean and the Faculty Member and shall be placed in the evaluation file together with any additional evidence utilized by the Department Head and not already in the file.

Paragraph 3.423
The evidence used in this evaluation shall include, but not be limited to, a report of the Professional Assessment Committee, the results of student assessments, and all other materials in the evaluation file.

Subdivision 3.43 Evaluation for Merit Increases
Each academic Department Head shall annually evaluate the teaching, research, and professional service of each tenured, probationary, and term Faculty Member for the purpose of merit salary increases.

Paragraph 3.431
A written report of the results of the evaluation shall be transmitted concurrently to the Dean and the Faculty Member and shall be placed in the evaluation file.

Paragraph 3.432
The evidence used in this evaluation shall include, but not be limited to, material already contained in the evaluation file. Additional evidence used shall be identified and placed in the evaluation file.

Subdivision 3.44 Other Evaluations

Paragraph 3.441
Other evaluations of Faculty Members may be conducted at the discretion of the Department Head. Written reports of all such evaluations shall be transmitted concurrently to the Faculty Member and Dean of the College and entered in the Faculty Member's evaluation file together with any additional evidence utilized by the Department Head and not already in the file except for Term faculty, for whom PAC assessment is optional.

Subdivision 3.45 Application
When a Department Head's evaluation for one purpose may also serve another of the purposes under Subdivisions 3.41, 3.42, 3.43, and 3.44, the evaluations and evaluation reports may be combined.

Section 3.5 Evaluation by Dean or Vice President and Provost
Evaluations of the teaching, research, and professional service of Faculty Members may be conducted by the Dean of the College or the Vice President and Provost.

Subdivision 3.51 Evaluation Report
A written report of this evaluation shall be transmitted concurrently to the Faculty Member, Department Head, and Dean of the College or Vice President and Provost, and entered in the Faculty Member's evaluation file.

Subdivision 3.52 Evaluation Evidence
The evidence used in this evaluation shall include, but not be limited to, material already contained in the evaluation
file. Additional evidence used shall be identified and placed in the evaluation file.

Section 3.6 Principles, Standards and Procedures
Principles, Standards, and Procedures for faculty appointments, promotions and tenure shall be made available to the Faculty Member in writing no later than September 15 of each year except that when no changes have been made, provision of these materials to a Faculty Member in a previous year shall be understood to comply with this Section.

Section 3.7 Administrative Evaluation Procedures
Administrative evaluation procedures shall not be inconsistent with the provisions of this Article. Such procedures shall be available to Faculty Members upon request to the Department Head.

Section 3. 8 Information
On or before March 5 of each year, the University shall send to United Faculty, the following information for each Faculty Member assessed and/or evaluated.

Name of the Faculty Member, department, college, years at UNI, years in rank, years in status (tenured, probationary, term) at UNI, status (tenured, probationary, term).

Results of the evaluation: for term faculty, continued term, continued term with difficulties, or termination of term appointment before the end of the term; for probationary faculty, continued probation, continued probation with difficulties, tenure, tenure denied, or termination of probationary appointment; for candidates for promotion, promotion, or promotion denied.

Recommendations of the departmental Professional Assessment Committee, Department Head, College Dean, and Provost.