Vol. 2, No. 51
February 22, 2001

"DAY WITH PAY":
UNI classes and normal work activities were canceled on Feb. 9 because of severe weather. The State Executive Council has announced that Feb. 9, will be recorded as a "day with pay" for state employees in those areas of the state where a "severe weather declaration" was made. This includes UNI.

Payroll is providing the following additional information in order to answer your questions.

Merit Staff

I coded off duty on my time sheet for February 9, 2001. How will this effect my paycheck?

The February time sheet cut-off date was February 10. Since these time sheets have already been scanned, the off duty hours will be deducted from February's paycheck. Payroll will pay back the off duty deducted from February's paycheck on the March 30 paycheck.

I coded vacation (or sick leave, comp taken, emergency leave, funeral leave, jury duty, medical appointment, personal day, pallbearer leave, sick injury, and sick leave) on my time sheet for February 9, 2001. How will this effect my accrual balance?

Employees will not have leave charged against the employees accrued leave balance. Payroll will delete the leave coded and adjust the leave balances.

I reported to work on February 9, 2001. How is this processed?

Employees who reported to work on February 9, 2001 will be paid for the time actually worked as part of their regular pay and will be eligible for time off with pay for the hours actually worked.

Example: Employee worked 8.00 hours on February 9, 2001 and coded 8.00 hours worked on the time sheet. The employee will be entitled to an alternate day off at a date and time mutually agreed to by management and the employee for the number of hours worked. When the employee takes the 8.00 hours off, these hours will be coded 8.00 ED (excused duty) on the time sheet. The time off needs to be used by 12/31/2001.

I worked 4.00 hours on February 9, 2001 and also coded 4.00 hours vacation. How will this be processed?

Employee will not have leave charged against their accrued leave balance. Payroll will delete the leave coded and adjust the leave balances. The February balances will be accurate when published at the end of March 2001. The employee is also entitled to take 4.00 hours off. These hours will be coded 4.00 ED (excused duty) on the time sheet. The time off needs to be used by 12/31/2001.

Friday, February 9, 2001 was my regularly scheduled day off. Will I receive time off?

If Friday, February 9, 2001 was the employee¹s regular day off, the employee is entitled to an alternate day off at a date and time mutually agreed to by management and the employee for the number of hours scheduled to work.

Example: If the employee is scheduled for 8.00 hours per day, Sunday through Thursday, the employee is entitled to take off 8.00 hours. This time will be coded 8.00 hours ED (excused duty) on the time sheet.

If the employee is scheduled to work 10.00 hours per day, Monday through Thursday, the employee is entitled to take off 10.00 hours. This time will be coded 10.00 hours ED (excused duty) on the time sheet.

I coded off duty on my time sheet for February 9. 2001. I made up my time during week ending 02/17/2001 and coded these hours as OR (other regular).

The February time sheet cut-off date was February 10. Since these time sheets have already been scanned, the off duty hours will be deducted from February¹s paycheck. Payroll will pay back the off duty deducted from February¹s paycheck on the March 30 paycheck. If you worked over 40 hours for week ending 02/17/2001 and coded these hours as OR (other regular) have your supervisor e-mail Laurie.Knipp@uni.edu and indicate that the hours should be coded CE (comp earned) or OT (overtime). The e-mail should list employees name, date the OR hours worked, and number of OR hours.

P&S Staff

The February monthly absence reports are due into payroll by March 10, 2001.

If you did not work, you will code 8.00 ED (excused duty).

If you did work, you are entitled to take time off for the hours you worked. When you take this time off, you will code ED (excused duty). This time must be used by 12/31/2001.

If you have additional questions, contact Laurie Knipp in Payroll at 3-3438 Laurie.Knipp@uni.edu or Melissa Schreiber at 3-6211 Melissa.Schreiber@uni.edu.