InterfraternityCouncil
Bylaws
Table of Contents
Nominations of Candidates for Office 02
Elections, Length of Office, and Vacancies 03
Duties of the Officers 04
The Executive Committee 07
Greek Week 09
Representation 09
Financial Obligations 10
Notification of Membership Changes 10
Standing Rush Rules 11
Scholarship Requirements for all Chapters 12
New Member Practices Regulations 13
Depledging/Dissociating 13
Colonization 13
Bylaws 14
North-American
Interfraternity Conference
Official Bylaws and Precedents
of
the
of
the
North
American Interfraternity Conference
Article I
Qualifications of Officers
Section 1. Qualifications for Executive Officers.
Paragraph 1. He is an initiated member of a full member
fraternity.
Paragraph 2. He and his fraternity are in good standing with
Interfraternity Council and the
Paragraph 3. He must be enrolled as a full-time student (12
hours) at the
Paragraph 4. A candidate for office shall have at least a 2.50
cumulative grade point or a 2.50 grade point for the previous semester. These requirements must be met throughout the
end of his term.
Paragraph 5. A candidate may not be President of his respective
fraternity in the Spring or Fall semester subsequent to his election as an
Interfraternity Council Officer.
Paragraph 6. A candidate must have one year of
experience in the Greek community. This
experience can be in the UNI Greek community or any other recognized IFC Greek
community.
Article II
Nominations of Candidates
for Office
Section 1. Nominations
Paragraph 1. One (1) member of each fraternity may be nominated
for each office annually at the first regular meeting in November. Nominations may be reopened prior to voting
on Election Day.
Paragraph 2. The elections shall take place during the second
meeting in November.
Article III
Elections, Length of Office,
and Vacancies
Section 1. Elections.
Paragraph 1. Annual: The
President, Vice President, Secretary/Treasurer, Director of Programming, Risk
Manager, and Director of Advancement shall be elected annually during the
spring elections.
Paragraph 2. Presentation format: Each candidate must present the
Interfraternity Council with his ideas and goals for the office. After his presentation, a question and answer
period may follow, and discussion will fallow.
Section 2. The officers shall be elected by a simple majority
vote of the Interfraternity Council members present.
Paragraph 1. Voting shall be done by secret ballot. The current Interfraternity Council Officers
shall not vote. If a majority vote is
not reached on the first ballot, resulting in a three-way tie, the candidate
receiving the lowest number of votes will be dropped from consideration before
the next ballot is taken.
Paragraph 2. This procedure will be followed on all subsequent
ballots until one (1) candidate receives a majority of the votes, or there is a
tie cast by the Council.
Paragraph 3. In the event of a two-way tie, the Interfraternity
Council President casts the deciding vote.
Paragraph 4. After the election of each officer, nominations may
be reopened for subsequent officers.
Paragraph 5. Members of the same fraternity may hold no more than
one (1) office on the Interfraternity Council Executive Committee. If after the
second round of nominations all executive council positions have not been
nominated those positions will be open to members of the same fraternity.
Paragraph 6. The order of election is President, Vice President,
Secretary/Treasurer, Director of Advancement, Risk Manager, and Director of
Programming.
Section 3. An officer may be re-elected, but shall not hold the
same office for more than two and one half (2 ½) semesters.
Section 4. Vacancies
Paragraph 1. An officer may be removed from office for failure to
follow and support the aims and purposes of the Interfraternity Council, or the
IFC code of conduct.
Paragraph 2. A ¾ vote of the total membership of the
Interfraternity Council shall be necessary to remove an officer from office.
Paragraph 3. An officer will automatically be removed from office
for a grade deficiency.
Paragraph 4. Any person becoming President of his respective
fraternity while serving as and Interfraternity Council officer will forfeit
his Interfraternity Council office.
Paragraph 5. In the event of two (2) consecutive absences of an
officer, the office will be declared vacant.
The President shall open first round nominations for this office
immediately. In the event that the
President was removed, the Vice President shall perform this duty. Elections to fill the vacant position shall
be held at the meeting following first round nominations. The newly elected officer will serve the remainder
of the vacated officer’s term.
Section 5. Term: Each
elected officer’s term begins at officer instillation at the last regular
meeting of the fall semester.
Article IV
Duties of the Officers
Section 1. President
Paragraph 1. Preside over all regular and special meetings of
Interfraternity Council and shall call special meetings whenever he deems it
necessary by giving member fraternities 24-hour notice.
Paragraph 2. Represent the Interfraternity Council on any
University matters pertaining to the Interfraternity Council.
Paragraph 3. Work closely with the Greek Advisor, President of
Panhellenic Council, and any other faculty or administrative personnel as an
official representative of the Interfraternity Council.
Paragraph 4. Deliver an annual report, both written and oral, at
the second to the last meeting each semester, and must submit, in writing, at
the completion of his term of office, an evaluation of his term as President,
to be given to his successor.
Paragraph 5. Have overall responsibility for the operation of the
Interfraternity Council and perform any other duties deemed necessary by the
Interfraternity Council or stated in the Constitution or Bylaws.
Paragraph 6. Be responsible for the planning, and preparation of
a leadership conference once a year.
Paragraph 7. Assist the Sec/Treas with the formulation of the budget.
Paragraph 8. Prepare and present budget requests to NISG
Section 2. Vice President.
Paragraph 1. Be familiar with all of the Interfraternity Council
President’s policies and actions.
Paragraph 2. Assume the duties of the President in the event of
his absence for any reason.
Paragraph 3. Enforce all policies and procedures of the
Interfraternity Council and revise these as deemed necessary.
Paragraph 4. Serve as an ex-offcio representative of the
Interfraternity Council Judiciary Board.
Paragraph 5. Coordinate, in conjunction with the Panhellenic
Council Vice President, and the Scholarship Chairwoman, the Greek Awards
Applications and the Spring Awards Banquet.
Paragraph 6. Preside as chairman at all meetings of the Executive
Committee.
Paragraph
7. Advise all officers and committees.
Paragraph 8. Meet with the Panhellenic Risk Manager and
Greek Advisor weekly to review “social notification” forms. Provide risk management packets for all
events.
Section 3. Secretary/Treasurer.
Paragraph 1. Assess member Fraternities for their Interfraternity
Council semesterly dues.
Paragraph 2. Collect all assessments and fines of the
Interfraternity Council.
Paragraph 3. Pay the bills approved by the members of the
Interfraternity Council in a timely fashion.
Paragraph 4. Prepare a written budget of proposed expenditures
for each semester prior to the second meeting of each semester.
Paragraph 5. Prepare written financial statements at the end of
each semester and forward them to member fraternities.
Paragraph 6. Assess a fine on delinquent accounts as approved by
the Interfraternity Council.
Paragraph 7. Serve as the secretary at all regular and special
meetings of the Interfraternity Council, as well as the Interfraternity Council
Executive Committee meetings, as well as all other pertinent material, before
the next regular meeting.
Paragraph 8. Be responsible for the agenda and minutes of all
Interfraternity Council meetings, make arrangements to distribute these
minutes, as well as all other pertinent materials.
Line 1. Distribute a hard copy of the minutes to the
Interfraternity Council Executive Committee and Greek Advisor.
Line 2. E-mail agenda and minutes, to the Interfraternity
Council Executive Committee, Delegates, Greek Advisor, and interested Faculty,
no later than 5 p.m. on the day following meeting.
Line 3. Distribute the Interfraternity Council minutes to
the Special Collections department of the Rod Library.
Paragraph 9. Maintain a complete up-to-date file that will include
minutes of all Interfraternity Council meetings, officer reports, and all other
pertinent materials.
Paragraph 10. Be responsible for all
correspondence of the Interfraternity Council and the management of the
Interfraternity Council office.
Paragraph 11. Be responsible for the
distribution of any pertinent materials to the member fraternities.
Paragraph 12. Be responsible for the
upkeep of the IFC web page.
Paragraph 13. Reserve office/storage space
from student activities.
Paragraph 14. Register group each fall
and spring semester with student activities.
Section 4. Director of Academics & Education.
Section 4. Director of Academics & Education
Paragraph 1. Attend one chapter meeting of each
chapter at the beginning of each academic semester.
Paragraoh 2. Work closely with chapters on academic
probation to develop a suitable scholarship program to meet IFC requirements.
Paragraph 3. Hold and facilitate monthly scholarship round
tables for chapter scholarship chairs.
Paragraph 4. Alert chapters of university scholarship
resources available to them
Line
1. Compile
and file tutor information
Line
2. Compile and file greek
major list
Line 3. Create and distribute academic advising
contact list to all chapters.
Paragraph 5. Obtain academic preview/review statements from each chapter at the beginning and end of each semester respectively.
Section 5. Director of Community Advancement.
Paragraph 1. Design, publish, and distribute such materials (e.g.
Greek Life, Northern Iowan Ads, Speak Greek) as deemed by the body of the
Interfraternity Council.
Paragraph 2. Set forth policies governing recruitment in a manner
he deems necessary. These rules shall be
approved by the Interfraternity Council.
Paragraph 3. Coordinate expansion efforts.
Paragraph 4. Live in Cedar Fall for the summer of his term.
Paragraph 5. Coordinate orientation and info-sessions.
Paragraph 6. Revise recruitment/expansion policy as needed.
Section 6. Director of Programming
Paragraph 1. Work in conjunction with the Panhellenic Council
Coordinator of Activities.
Paragraph 2. Coordinate events geared toward Greek unity.
Paragraph 3. Be responsible for one (1) philanthropy, and one (1)
social event.
Paragraph 4. Direct any fundraising that may be needed.
Paragraph 5. Provide social calendars after each social roundtable.
Article V
The Executive Committee
Section 1. The Executive Committee shall consist of the
President, Vice President, Secretary/Treasurer, Director of Community
Advancement, Director of Academics and Education, and Director of
Programming. The Greek Advisor shall be
an ex-officio member.
Section 2. The Interfraternity Council Executive Committee
shall set the agenda for all Interfraternity Council meetings.
Section 3. The Executive Committee shall act as an interim
governing body while the Interfraternity Council is not in session. All subsidiary councils and committees
created during this time by the Interfraternity Council and the Executive
Committee shall be responsible to and the responsibility of the Executive
Committee.
Section 4. All officers of the Interfraternity Council
Executive Committee shall attend all weekly Interfraternity Council meetings,
Interfraternity Council Executive Committee meetings, Interfraternity Council/Panhellenic
Council Joint meetings, retreats, leadership conferences, and other meetings
necessary in carrying out the responsibilities of the office, or the aims and
purposes of the Interfraternity Council.
Section 5. All officers will hold office hours in the SOC once per week.
They must prepare a semesterly report, as well as keep their notebook and files
up to date.
Section 6. The Executive Committee shall have the power to
issue policy statements and to carry out all policies and regulations duly established
by the Interfraternity Council; as well as the preparation of appropriate
programs for presentation to the Interfraternity Council.
Section 7. The actions of the Executive Committee shall be
subject to review by the Interfraternity Council, and IJB.
Section 8. Executive Committee meetings shall be chaired by the
Interfraternity Council Vice President.
Article VI
Greek Week
Section 1. Greek Week Co-Chairs:
Paragraph 1. Elections:
Will follow the same rules outlined in Article III, Section 2. First round elections will be held on the
first regular meeting in October with elections occurring at the second regular
meeting in October.
Paragraph 2. Removal: If a
Greek Week Committee member would like to remove one (1) or both of the
Co-Chairs, or Co-Chair “A” would like to remove Co-Chair “B” because they are
not fulfilling their duties, they can request that the Interfraternity Council
and the Panhellenic Council Presidents and Vice-Presidents survey the situation
and vote on the outcome. Voting must be
done within one (1) week of the grievance.
The Greek Advisor shall decide a tie.
Section 2. Greek Week Committee
Paragraph 1. Each chapter shall have two (2)
representatives attend all Greek Week meetings.
The Day Leader may not serve as the chapter’s representative.
. The committee shall consist of the following
Day Leaders:
Kick
Off Day: coordinate a large-scale All-Campus function
Variety
Show: coordinate all aspects of registration and participation
Greek God/Goddess: coordinate all aspects of
registration and participation
Olympics:
coordinate all aspects of registration and participation
Philanthropy/Community Service: coordinate a program
to benefit a designated community organization.
Banquet: coordinate schedule, meal, awards program,
script etc. in conjunction with the IFC/PHC Vice-President’s
Faculty Appreciation:
organize recognition of faculty and staff
Week Long Activities: coordinate participation
points, penny wars, Greek Spirit Awards, and Greek Graffiti
Chapter Relations: develop the registration packet,
organize the theme and logo, design favors, and develop and implement publicity
for the chapters
Community Relations: develop and implement a
marketing plan for the campus & surrounding community
Fundraising: secure
donations and sponsorship of Greek Week activities
Historian:
take minutes at all Greek Week meetings, maintain up to date files for
all activities, document all events
Paragraph 2. To serve, as a Day Leader the person must
meet the requirements of office stated in Article I, Section 1.
Paragraph 3. General responsibilities of Day Leaders:
Line 1. Attend all
meetings, retreats and events related to Greek Week.
Line 2. Submit Goal
Statements and Budget requests to the Greek Week
Co- Chairs.
Line 3. Keep files of all
activities and records.
Paragraph 4. Selection of Day Leaders:
Line 1.
Applications will be available the fourth Monday of October and will be
due by 5:00pm 2 weeks later.
Line 2. The
Greek Week Co-Chairs, under the advisement of the IFC/PHC Activities Chairs
will slate applicants in the positions they are most qualified to fill and
taking into consideration even representation of all chapters.
Line 3. In
the event that all positions are not filled or are declared vacant; the
application process will be re-opened under the discretion of the Co- Chairs.
Paragraph 5. A Day Leader may be removed from office via a
consensus decision of the Co-Chairs and the PHC/IFC Activities Chairs. The Greek Advisor will serve as a mediator of
this process.
Section 3. The Greek Week Chairs will remain independent
positions with the responsibility of setting up all Greek Week activities.
Article VII
Financial Obligations
Section 1. Following the election of officers and committee
heads:
Paragraph 1. Those requesting money from the Interfraternity
Council must submit an itemized budget proposal budget to the Interfraternity
Council Secretary/Treasurer, the week prior to the submission of the written
budget.
Paragraph 2. Itemized proposals must consist of line items
detailing what money will be used for, arriving at the total amount submitted
by those requesting funds.
Paragraph 3. Each budget shall be submitted the semester before
it goes into effect and requires two (2) readings before it can be passed by a
simple majority.
Paragraph 4. The Interfraternity Council Secretary/Treasurer will
then present a written budget based upon the proposal submitted by those
requesting funds.
Paragraph 5. The time periods represented within each budget will
be:
Line 1. Fall Semester: 1st day of classes until the day
before spring semester classes begin.
Line 2. Spring Semester: 1st day of classes until the day
before fall semester classes begin.
Section 2. Any chapter not having one (1) member present at any
Interfraternity Council meeting will be fined $1 per member of chapter.
Section 3. A member Chapter has two (2) weeks to pay an
Interfraternity Council bill after receipt during a regular Interfraternity
Council meeting. A chapter will be
placed on bad standing if the bill is not paid within two (2) weeks.
Article VIII
Notification of Membership
Changes
Section 1. The Greek Advisor and Student Activities Office
shall be notified in writing of the following changes in membership within
seven (7) days of the change:
Paragraph 1. When a fraternity has a new member join.
Paragraph 2. When a fraternity affiliates transfer students.
Paragraph 3. When a change in officers, advisors, and/or
corporation board members occurs.
Paragraph 4. When a fraternity suspends a member. A suspended member will not be allowed to
represent the fraternity or the Interfraternity Council in any campus events or
activities for the duration of the suspension.
Paragraph 5. When a fraternity depledges/disassociates a man or
he depledges/disassociates.
Section 2. Each fraternity shall turn in a complete list of
members and new members by the third Wednesday of classes each semester. Any changes to this list must be made in the
Student Activities Office thirty (30) days after the beginning of the semester.
Article IX
Standing Recruitment Rules
Section 1. Eligibility for Rushing:
Paragraph 1. A rushee must be a full-time student at the
Paragraph 2. With the exception of first semester freshmen and
first semester transfer students, the student must have at least a 2.0
cumulative GPA.
Section 2. Recruitment Procedures:
Paragraph 1. A rushee can pledge a fraternity at any time during
the year except during those periods designated by the Interfraternity Council
as Recruitment Periods.
Paragraph 2. Recruitment begins on the first day back from the
winter and summer interim periods, and continues for two weeks.
Paragraph 3. A rushee is considered an associate member when he
has registered his commitment with the Interfraternity Council by completing
and signing a pledge card available from the Student Activities Office.
Section 3. Recruitment Restrictions and Violations:
Paragraph 1. All recruitment events must be non-alcoholic during
IFC Recruitment Periods.
Paragraph 2. Recruitment Schedules must
be turned in by the date the IFC Community Advancement Chair deems necessary.
Paragraph 3. No individual recruitment tables will be
allowed at university events where an IFC table is present.
Paragraph 4. No individual recruitment events will be
allowed to conflict with the IFC recruitment events of the week.
Section 4. Revisions of the Recruitment Rules shall require
two-thirds majority (2/3) of all IFC delegates present.
Article X
Scholarship Requirements for
all Chapters
Section 1. Academic guidance is defined as a chapter falling
below 2.50.
Section 2. Chapters on Academic Probation will:
Paragraph 1. Attend monthly meetings with the Interfraternity
Council Scholarship Chairman to evaluate their program. Chapter Presidents, Scholarship Chairman, and
Social Chairman will be required to attend.
Paragraph 2. Be charged a fine of $1 for
each member of the chapter.
Paragarph 3. Chapters with consecutive
semesters on academic probation will not be allowed a social event with alcohol
and will be fined $2 for each member of the chapter.
Paragraph 4. Chapters with a third
consecutive semester will fall into bad standing wth IFC and their nationals
will be informed.
Article XI
New Member Practices
Regulations
Section 1. The following new member practices are not
acceptable:
Paragraph 1. Any action or situation created, intentionally or
unintentionally, whether on or off fraternity premises, to produce mental or
physical discomfort, embarrassment, harassment or ridicule. Such activities may
include, but are not limited to the following: use of alcohol; paddling in any
form; creation of fatigue; physical or psychological shocks; quests, treasure
hunts, scavenger hunts, road trips, or other activities carried on outside or
inside the confines of the chapter house; wearing of apparel which is
conspicuous and not normally in good taste; engaging in public stunts or
buffoonery; morally degrading or humiliating games and activities; exclusion
from social contact; forced consumption of any food, liquor, drug or other
substance which are not consistent with fraternal law, ritual or policy or the
regulations and policies of the institution. Any activity upon which admission
or initiation into or affiliation with or continued membership in an
organization is directly or indirectly conditioned shall be presumed to be
forced activity, the willingness of an individual to participate in such
activity notwithstanding.
Section 2. Any violations of this article will be taken to the
Greek Advisor and the Interfraternity Judicial Board Chief Prosecutor.
Article XII
Depledging/Dissociating
Section 1. When a man is depledged/dissociated or he
depledges/dissociates from his chapter, he shall not be eligible to join any
fraternity again that academic semester.
Article XIII
Colonization
Section 1. Recognition as a Colony:
Paragraph 1. Must be a National Fraternity.
Paragraph 2. Must send a letter of interest to the
Interfraternity Council, Northern Iowa Student Government, Greek Advisor,
Office of Student Activities, and the Vice President of Student Services.
Paragraph 3. At the request of the Interfraternity Council,
provide information and/or give a presentation to the Interfraternity Council.
Section 2. Guidelines for Colonies:
Paragraph 1. The colony must maintain a 2.25 GPA.
Paragraph 2. The Interfraternity Council dues will be ½ of those
levied on recognized chapters.
Paragraph 3. The colony must have one (1) primary representative
present at each Interfraternity Council meeting, but are not entitled to vote.
Paragraph 4. The colony is bound to abide by the policies and
procedures of the Interfraternity Council.
Paragraph 5. Violations of the terms of colonization or
unsatisfactory progress towards chartering of the chapter can result in
expulsion as outlined in the Constitution.
Section 3. Full Recognition:
Paragraph 1. After a National Charter has been received, the
colony will receive full membership.
Article XIV
Bylaws
Section 1. A proposed change in or addition to the Bylaws shall
be submitted in writing to the Executive Committee prior to the next meeting of
the Interfraternity Council.
Section 2. Bylaws may be adopted, changed, or added to by a
two-thirds (2/3) majority of all members of the Interfraternity Council.
Section 3. All Bylaws, unless having gone through revision,
shall remain as adopted for each successive term.
Section 4. The President shall appoint a committee to update
the Bylaws at the second meeting of the fall semester in which the Bylaws are
to be updated.
Updated
October 30, 2000, by Brian Pederson - IFC President
Updated
January 27, 2003, by John Good - IFC President
Updated
March 7, 2005 by Chase Cheviron - IFC President