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Student Information System

December 7, 2010

For Department Heads: SIS update #1

The project and technical teams have been working diligently to implement our new PeopleSoft student information system (SIS). The new system will mean change for everyone who uses it. Our goals will be to implement a system that best meets your needs and the needs of the University, to keep you apprised of the planned changes, and to work with colleges, departments, faculty and staff to successfully adapt to the changes.

This is the first of a series on updates that I will send to you directly to insure that you are adequately apprised of project developments.  Up-to-date information about planned changes, training and the overall project are now available at our newly-refurbished website.

Request for feedback from academic department heads
Associate Registrar Patti Rust, who is leading the implementation of the student records module, has requested feedback from academic department heads regarding “course material type” and “course component” data items used in the schedule of classes in the new SIS. Click here to see the request, and respond directly to patti.rust@uni.edu by December 10, 2010.

Training schedule set for “schedule of classes”
It will be very important that those involved in submitting information to SIS for schedule of classes be trained on the new system. The training schedule is now available on the SIS site. Please be certain that all persons who work in your units and have responsibilities in this area participate in training.  I would further advise a "back up" be trained.  Upcoming training sessions are listed here and registration is available online at the site.  If you have any questions about this or future training needs, contact Rachel Jones at 3-4713 or Rachel.jones@uni.edu.

Textbook submission process to change
Beginning with courses scheduled for fall, 2011, UNI will take a different approach to collecting and sharing information about the textbooks required for courses.  The federal Higher Education Opportunity Act (PL110-315) now requires that universities provide students with textbook information at the time the student registers for the course.  So, our new SIS is being configured so that textbook information will be submitted directly into the system at the same time that class information is submitted.  The bookstore will access information about your textbook needs from SIS rather than from you directly.  If bookstore staff have questions, they will contact you directly. If it is not possible to provide the textbook information at the requested time, we can list "to be determined" in place of the information, but wholesale use of "to be determined" will not satisfy the requirements of the law.

Each academic department will determine how the course and textbook information will be collected from within the department and submitted to SIS.

SIS team to meet with academic department heads
The SIS team met with the Academic Affairs Council on November 2, 2010 to update members on the development of the fall schedule of classes and subsequent registration for students. These modules will be up and running by April. The SIS team will meet with the Council of Academic Department Heads on Friday, January 7, 2011 to provide an update on the progress of the project.

Financial Aid TEACH Grant function will be utilized to save time and money
The new TEACH Grant function on PeopleSoft will save 300 work hours per month for the Financial Aid Office by expediting the application, approval and funding process. Last year $1.2 million in Teacher Education Assistance for College and Higher Education Grants (TEACH Grants) were distributed to 314 UNI students. UNI is 6th in the nation in awarding TEACH Grants.

Thanks for your support of and participation in the project thus far.  If you have any questions, comments or concerns about SIS, please contact Mike Holmes at 3-4347 or mike.holmes@uni.edu