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Student Information System

August 22, 2011

For Department Heads: SIS update #17

On behalf of the Academic Advisement team, this update is being sent to all academic advisors in addition to the routine distribution:

Online Advisement Reports now available
The online Advisement Reports (formerly known as the Degree Audit and Advisement Report / Graduate Program of Study) are now available in Advisor Center and Student Services Center.

Brief tutorials and job aids are now available here.  This link includes information helpful for:

Advisors:
Tutorial: How to View and Academic Advisement Report using Advisor Center
Job Aid: Viewing an Advisement Report using Advisor Center
Tips for Reading the Advisement Report
Advisor Center FAQ

Department Secretaries, Department Heads and Advising Coordinators:
Tutorial: How to View an Academic Advisement Report using Student Services Center
Tutorial: How to Request an Academic Advisement Report using direct navigation in Campus Solutions
Job Aid: Viewing an Advisement Report using Student Services Center (Campus Solutions)
Job Aid: Requesting an Advisement Report using direct navigation in Campus Solutions
Tips for Reading the Advisement Report
Advisor Center FAQ

An announcement about student access to the Advisement Report via Student Center will go out to students on Monday.

Training sessions scheduled for use of Advisement Report (formerly Degree Audit)
A series of one-hour sessions on how to use the Advisement Report have been created for faculty and staff who serve as academic advisors.  The Academic Advisement Report replaces the Degree Audit.  Schedule and sign up is here.

Registration system unavailable today due to orientation
As has been the practice for many years (and therefore unrelated to the new SIS), student and most staff will be unable to access registration functions today because the final session of orientation and registration of new students is happening.  Once the registration of new students is completed this afternoon, access to registration functions will be restored to all users.

There will be a portal message indicating the following to notify users that registration transactions will be unavailable before they attempt enrollment transactions.  "Registration for Fall 2011 is currently unavailable.  The system is expected to become available again at approximately 4:00 p.m. today, Friday, August 19th."  If users proceed to attempt to register, they will see an error message indicating "invalid access to enrollment transaction."

First awards from Financial Aid disbursed in new SIS
Congratulations to the staffs in Student Financial Aid and Business Operations for completing the first disbursement of financial aid to student accounts.  Aid awards were successfully posted to students accounts and then overage amounts were direct deposited to students bank accounts (for those who chose direct deposit).  Overage checks for those not on direct deposit will be available to students today, as scheduled.   

Thanks for all of the exceptional work associated with getting the fall term underway.

Terry