Archived Project Updates
Academic Advisement plan acceptance taking place
Michele Peck, the Academic Advisement Functional Lead for the new SIS, is meeting with academic departments, by college, to review the academic plans (majors and minors) requirement rules and request information from departments to ensure the plans are accurate and meet departments' expectations.
During the sessions, department staff will be able to see how the advisement reports look in Peoplesoft/Campus Solutions. The record analysts from the Registrar's Office and Michele have set up over 1200 plans to date. Once the plans are finalized, rules and scenarios for the academic advisement report will be tested.
Departments complete ‘schedule of classes’ training and participate in open labs
All departments have completed training sessions for ‘schedule of classes’ and over 25 people have taken advantage of the open lab times. During the training sessions, attendees learned how to access campus solutions and the schedule of classes, view detailed information for class sections and print the schedule of classes. During open labs, Rachel Jones, IT training specialist, and other SIS team members were available to assist and answer questions while staff performed tasks in the new SIS.
New waiting-list features available for course scheduling
While the current process is very manual, the new Student Information System (SIS) provides automated options for course wait-lists. There will be three additional options available to all departments, though departments also can choose to continue to use the manual system. For information on automated options, click here.
SIS brings new features that enhance functionality
The new SIS will provide virtually all of the functionality of our current system along with a number of important new features. For example, the new system will be available through MyUNIverse, allowing it to be accessed from anywhere you have access to the Internet. In addition, it will be available 24/7 rather than during a more limited set of business hours as is currently the case.
Relative to features, the new SIS:
Financial Aid TEACH Grant function will be utilized to save time and money
The new TEACH Grant function on Peoplesoft will save 300 work hours per month for the financial aid office by expediting the application, approval and funding process. Last year $1.2 million in Teacher Education Assistance for College and Higher Education Grants (TEACH Grants) were distributed to 314 UNI students. UNI is 6th in the nation in awarding TEACH Grants.
Training schedule set for "schedule of classes"
If you are involved in submitting information to SIS for schedule of classes, it will be very important that you are trained on the new system. The training schedule is now available on the SIS site. Please go to http://www.uni.edu/sis/upcoming-events to view upcoming times and dates, and to register for one of the available sessions. If you have any questions about this or future training needs, contact Rachel Jones at 3-4713 or Rachel.email@example.com.
SIS team to meet with academic department heads
The SIS team met with the Academic Affairs Council on November 2, 2010 to update members on the development of the fall schedule of classes and subsequent registration for students. These modules will be up and running by April. The SIS team will meet with the Council of Academic Department Heads on Friday, January 7, 2011 to provide an update on the progress of the project.
Textbook submission process to change
Beginning with courses scheduled for fall, 2011, UNI will take a different approach to collecting and sharing information about the textbooks required for courses. The federal Higher Education Opportunity Act (PL110-315) now requires that universities provide students with textbook information at the time the student registers for the course. So, our new SIS is being configured so that textbook information will be submitted directly into the system at the same time that class information is submitted. The bookstore will access information about your textbook needs from SIS rather than from you directly. If bookstore staff have questions, they will contact you directly.
Request for feedback from academic departments
Associate Registrar Patti Rust, who is leading the implementation of the student records module, has requested feedback from academic departments regarding “course material type” and “course component” data items used in the schedule of classes in the new SIS. Please click here to access the information requested and respond directly to firstname.lastname@example.org by December 10, 2010.
Project update for fall semester, 2010
I am pleased to report that the new Student Information System (SIS) implementation remains largely on schedule and on budget. Though the project is more challenging as time goes on, staff from UNI with their Ciber, Inc. consultant partners has risen to each challenge that has come their way.