Policies and Procedures of Exam Services

Assistive Testing Services are provided to enrolled students approved for testing accommodations by the University of Northern Iowa Student Disability Services.  The testing service is provided for University course tests and final examinations to students enrolled in classes that are unable to provide the approved accommodations (i.e. extended time, large print options, reader/scribe, computer testing, etc.).  Course testing accommodations are based on disability documentation as determined by the University of Northern Iowa Student Disability Services.

 

NOTE:  All exams must be scheduled in advance as each exam involves planning and preparation.  Scheduling includes reserving rooms and guaranteeing provision of accommodation needs (e.g., computer, private room, test proctor, adaptive equipment, etc.).  Therefore, accommodated testing services are NOT an on-demand service.

Examination Services asks that all requests for use of the testing center be made at least one week prior to the scheduled exam.  Given the large number of exams administered during Finals Week, Examination Services encourages even further advanced notice in order to properly accommodate instructor and student accommodation needs.

 

EXAM SERVICES RESPONSIBILITIES

 

Pre-Test Considerations

  • All examinations and tests delivered to Examination Services will be logged in as having been delivered by an appropriate staff member and then placed in a secure location within the department office.  Returned test materials will also be logged.
  • The test center will provide scratch paper, No. 2 pencil, and a computer for testing.  All other personal materials required for the exam (i.e. calculator) are the responsibility of the test-taker to bring with them to the test center.  If test takers forget personal exam materials, and leave to retrieve them, the exam may need to be rescheduled depending on the availability of the test center and other scheduled exams.
  • Testing staff monitor exam locations in person or via a closed-circuit video monitoring system.  Exam video content is stored on secure on-site recording devices that are maintained exclusively by Academic Services-Examination Services staff.
  • Exam Services staff will dismiss any student observed utilizing any unauthorized resource or involved in other inappropriate test behavior at any time during an exam and their test results will be canceled.  Any suspected evidence of inappropriate testing behavior will be documented and reported to the appropriate faculty and staff members.

 

Day of the Test (Just Prior to and During the Test) Considerations

  • Faculty instructions on the Exam Accommodation Request Form will be reviewed with the student before the exam begins.  The student will be held responsible for following these instructions at all times.

 

Post-Test Considerations

  • Once completed, the test will be returned to the professor by the method selected on the Exam Accommodation Request Form.  Exams awaiting pick-up will remain in Examination Services' secure area until the professor or a pre-arranged designee of the department collects the exam.  Due to the very limited staffing, Examination Services cannot deliver exams.

 

STUDENT RESPONSIBILITIES

 

NOTE: Students must register with Student Disability Services for requested accommodations each semester.

 

Pre-Test Considerations

  • The student (with their instructor) must complete the exam request form for any exam they wish to take in Examination Services.  Multiple exams for the same course can be requested on one form.
  • If the student is in need of a reader/scribe accommodation for an exam, it is their responsibility to complete a separate Reader/Scribe Request Form and provide thsi to Student Disability Services.  Examination Services does not have readers/scribes on staff.
  • It is the student's responsibility to inform Examination Services at least 24 hours in advance if an exam will be missed, has been canceled, has been rescheduled, or to request permission to begin the exam at a different time. 

Day of the Test (Just Prior to and During the Test) Considerations

  • Students are expected to arrive fifteen minutes early to take their exams to allow tiem for check-in and test set-up.  Students will be required to show a valid ID before the exam can be administered.
  • The student must begin the exam at the scheduled time.  Students will not be given extra time if they arrive late.  If a student arrives more than fifteen minutes late, they will only be allowed to take the exam if the testing schedule and testing space is available.
  • Students must leave backpacks, books, notebooks, cell phones, and other personal materials outside the testing room before beginning exams.  Personnel valuables can be locked in a locker inside the testing area.   Cell phones must be turned off and not left on vibrate or silent.
  • Students must sign the Examination Roster when beginning, for any breaks and after completion of an exam. 
  • Students may not converse with others in the testing room.
  • Students are expected to uphold the integrity of the examination process and are subject to disciplinary action for academic misconduct for sharing the content of the test with others.

 

INSTRUCTOR RESPONSIBILITIES

 

Pre-Test Considerations

  • Requests for testing arrangements are made only by completing the Exam Accommodation Request Form.  The instructor must submit the completed form to Examination Services before exam(s) can be scheduled.  
  • Any special circumstances regarding the test should be noted on the Exam Accommodation Request Form (e.g. open note/book, use of calculator, formulas, etc.).  Only accommodations approved by Student Disability Services will be provided.
  • All test materials must be in the possession of Examination Services least at least 48 hours prior to the student's scheduled test start time unless previous arrangements have been made.  These test materials may include a copy of the test (two copies if the studetn has a reader/scribe accommodation), Blue Books, and Scantron sheets.  Due to the difficulty in scheduling time for the proctor, student, and room, it is imperative that all exams start on time.  Due to minimal staffing, Examination Services cannot pick-up or deliver exams to professors or academic departments.
  • The instructor must contact the Examination Services with permission to reschedule the exam.

 

Post-Test Considerations

  • Once completed, the test will be returned to the professor by the method selected on the Exam Accommodation Request Form.  Exams awaiting pick-up will remain in Examination Services' secure area until the professor or a pre-arranged designee of the department collects the exam.  Due to limited staffing, Examination Services cannot deliver exams.  
 
STUDENT DISABILITY SERVICES RESPONSIBILITIES
 
 
Pre-Test Considerations
  • Student Disability Services will verify a student's eligibility for testing accommodations with Examination Services.
  • If the student has completed a Reader/Scribe Request Form with the office, Student Disability Services will arrange for one of their staff reader/scribes to meet the student at Examination Services at the time of the exam.  A confirmation e-mail will be sent to both the student and Examination Services verifying that a reader/scribe has been scheduled for the exam.
 
Day of the Test (Just Prior to and During the Test) Considerations
  • If the student has arranged for a reader/scribe through Student Disability Services, the reader/scribe will arrive ten minutes prior to the exam's start time.

 

The UNI Examination Services is a subscriber to the National College Testing Association Professional Standards and Guidelines.  All test are administered will be in accordance with these NCTA standards and guidelines.  http://www.ncta-testing.org/resources/standards

 

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