Responsibility Matrix

printer friendly version

Directory of Responsibilities
RSP Staff or Other

Proposal Preparation and Submission

By College and/or Department - Applications from:
College of Natural Sciences, College of Social and Behavioral Sciences

Anita Gordon

College of Education, College of Humanities and Fine Arts, UNI Library, UNI Museums,
College of Business

Anita Gordon

By Funding Sources - Applications to:
 
Foundations: John Deere Foundation, R.J. McElroy Trust, Community Foundation of Northeast Iowa, Carver Charitable Trust, Guernsey Charitable Foundation, Maxwell Foundation and Wellmark Foundation


UNI Foundation

Iowa Power Fund

Tolif Hunt

Black Hawk County Gaming Association, Iowa Arts Council

Anita Gordon

By Activity:
 

Editing and Peer Review

Anita Gordon

Grant seeking education and grant writing advice

Anita Gordon,

Kerri Robinson

Identifies potential funding sources

Anita Gordon,

Kerri Robinson

Required budget review and electronic file review prior to submission

Anita Gordon,

Kerri Robinson

Approves and authorizes proposal for submission

Tolif Hunt, Lori Miller, Kerri Robinson, Anita Gordon

Assures compliance with federal, state and institutional regulations

Michele Mullings-Shand

Questions about potential conflict of interest

Anita Gordon

Approves UNI Matching Funds Program requests

Tolif Hunt

 

Award Negotiation and Establishment

Examines incoming award documents for adherence with Office of Sponsored Programs, University and State of Iowa policies and procedures

Tolif Hunt
Michele Mullings-Shand
 

Negotiates award terms and conditions

Michele Mullings-Shand

Works with PI/PDs on contract terms and conditions


Michele Mullings-Shand

Accepts awards on behalf of the University

Tolif Hunt

Transmits executed documents to sponsor

Lori Miller

Ensures audit compliance with A-133

Tolif Hunt

Award modifications

Tolif Hunt
Michele Mullings-Shand
Lori Miller

New project orientation

Lori Miller
 

Managing the Award

Sets up accounts/assigns account numbers

Nancy Yuska

Reviews, tracks, and reports cost sharing for awards requiring cost share

Mary Chien

Reviews expenditures in restricted budget categories

Michele Mullings-Shand

Approves Personnel Action Forms (PAF)

Michele Mullings-Shand

Processes cost transfers/journal entries

Nancy Yuska

Reviews and approves requests for no-cost time extensions

Lori Miller

Approves capitalized equipment requisitions

Michele Mullings-Shand

Collects revenue (invoicing, letter of credit, etc) for grant expenditures

Mary Chien

Questions about general accounting and/or project concerns

Michele Mullings-Shand

Requests for additional object codes

Michele Mullings-Shand

Questions about expense allowability and referrals to other departments

Michele Mullings-Shand

Approves scholarships and stipends 

Michele Mullings-Shand

Questions about Grants and Contracts Accounting Financial Summary (GCAFS) or other financial reports

Michele Mullings-Shand

 

Sub-Award

Issues and monitors sub-award agreements

Michele Mullings-Shand 
Lori Miller

Ensures subawardee is in compliance with A-133

Michele Mullings-Shand

Authorizes payments

Mary Chien

Reporting and Award Close-Out

Prepares and submits financial reports and final invoices to sponsor as required

Mary Chien

Patents, New Technology and Invention Reports

Michele Mullings-Shand

Minority Business Enterprise/Women Business Enterprise reports

Michele Mullings-Shand

Files equipment inventory reports as required by sponsor

Michele Mullings-Shand

Files appropriate financial close-out documents

Mary Chien

 

Research Services

Maintains IRB (Institutional Review Board) office, processes protocols, communicates with investigators

Anita Gordon

Research integrity and misconduct

Anita Gordon

Research development and support services

Anita Gordon

Reviews and approves human subjects research protocols

Chair and IRB Members

Monitors intuitional policies and guidelines for protection of human subjects in research

Anita Gordon

Liaison with governmental and funding agencies concerned with human protections

Anita Gordon

Coordinates research compliance training and education of faculty, staff and campus community

Anita Gordon

Constitution and support of independent IRB committee and operations 

Anita Gordon

Assures the federal government that UNI will maintain an effective system for human subjects protection

Tolif Hunt

Animal subjects (IACUC)

Anita Gordon
David McClenahan
 

Export Control

Supports the University regarding export control regulations                                                              UNI Attorney

Intellectual Property and Technology Transfer

Support Office of Intellectual Property, which oversees patent, licensing, and royalty division applications and agreements

Tolif Hunt

Supports the development of intellectual property and protection of inventor rights

Tolif Hunt

Connects individuals to marketing and financial resources to support commercialization

Tolif Hunt

Miscellaneous

Questions about UNI Grants and Contracts Incentive Funds Program

Tolif Hunt

Prepares incentive journal entries

Mary Chien

Certifies effort reporting

Michele Mullings-Shand