INSTRUCTIONS FOR COMPLETING EFFORT CERTIFICATION REPORTS

STEP 1. 

Check that the heading items (Employee Name, Primary Organization, University ID, etc.) are correct.

STEP 2.

Check that the staff member contributed time and effort to the activities as identified by the account number(s) listed in the Direct Effort section.  If you do not recognize a sponsored activity, contact Michele Mullings-Shand at 3-6418.

A.     Section I. A. DIRECT EFFORT, should show the staff member's time and effort that was devoted to the grant or contract project listed by account number and paid by the sponsoring agency.

B.     Section II, OTHER INSTITUTIONAL ACTIVITIES should show the remaining percent of the staff member's time and effort devoted to "other" university activities (e.g. instruction, non-sponsored research, student service activities, general administrative activities).

Note:  The accounts listed under OTHER INSTITUTIONAL ACTIVITIES are usually accounts from which the employee is normally paid when not performing effort under sponsored activities.

STEP 3.

Check  that the percentages listed under the "P/R %" (payroll  %) columns are reasonable representations of the actual time and effort the staff member contributed to each "SPONSORED ACTIVITY" or "OTHER INSTITUTIONAL ACTIVITIES."  It is acceptable to consider the "average" effort for all months in the reporting period in lieu of the "actual" effort for each month listed.  If corrections are necessary, call Michele Mullings-Shand, as there may be a need for a revised PAF to be initiated.

Note:   Payments made to staff members as "special compensation" or  "miscellaneous payments" which were intended to be paid in addition to the staff member's regular salary should not be considered when verifying P/R %.

STEP 4. 

The staff member and an appropriate Supervisory Official (one who is able to verify the actual distribution of effort devoted by the staff member to all sponsored and other institutional activities) should sign the certification statement in the lower right hand corner of the form.  If a staff member is no longer employed by the University, the Supervisory Official should state this in the "Notes:" section.

STEP 5. 

Supervisory Officials should return the certified Effort Certification Report forms to the Department Head who will forward them to the Associate Grants and Contracts Administrator, campus zip 0394.