A Transcript Request Form must be completed in order to request a transcript. Students may stop into our office at 115 Gilchrist Hall and fill out the transcript request form. Photo identification is required. If another individual is picking up your transcript, you must supply them with a note that includes your release statement and signature. This individual must also have their photo identification with them.

Requests may also be faxed (319-273-6792), emailed (Registrar@uni.edu), or mailed (Office of the Registrar, Transcripts, 115 Gilchrist Hall, Cedar Falls, IA 50614-0006). Transcripts must be requested by the student. However, if a transcript is going directly to a college or university for admission, the request can be made by a parent or spouse.

All transcripts are official. However, some institutions will not accept transcripts that have been in the student's possession. If this is the case, be sure that the transcript is sent directly to the institution.

Transcripts or certificates will not be released until all delinquent accounts have been paid.

We have re-vamped our Transcript Request Form to be a fillable document. Unless you have an electronic signature file stored on your computer, you will be unable to sign the form electronically. As a result, you will need to print out the Transcript Request Form, sign it, and either fax, mail, or scan and email if back to our office.

A transcript cannot be requested over the phone as a student signature is required to authorize release of your transcripts in accordance with FERPA of 1974. Please refer to our Transcript Requests Page to learn more about how you can request a transcript.

Transcript Requests can now be requested by email Registrar@uni.edu, but still require a signed release.  We have re-vamped our Transcript Request Form to be a fillable document.  Unless you have an electronic signature file stored on your computer, you will be unable to sign the form electronically.  As a result, you will need to print out the Transcript Request Form, sign it, and either fax, mail, or scan and e-mail it back to our office. 

In accordance with the Family Educational Rights and Privacy Act (FERPA) of 1974, your signature is required to authorize the release of your transcripts. 

The Office of the Registrar only issues official transcripts on security sealed paper. If the student wishes to request a transcript while in our office and take it with them immediately, we stamp the transcript "Issued to Student."

If a current student needs to see their grade report, they can access the online grade report via their MyUNIverse account:

• Log in to your MyUNIverse account.
• Select the "My Page" tab.
• Under "Student Center," select "Go to My Student Center."
• On the main page, to the LEFT of your class schedule there is a drop down box
• Select the box and scroll to "Transcript: View Unofficial" (NOTE: in order to print your unofficial transcript you must use Mozilla Firefox)
• On the next screen another drop box 'Report Type' is empty. You need to change it to "unofficial grade report" and then click the yellow "Go"
• Your unofficial transcript will be viewable here.
• REMEMBER: to be able to PRINT you MUST use Mozilla Firefox
• Right click on the page and select "This Frame"
• Then select "print frame"
• Your Transcript should be PRINTING!

It is important to note, that the grade report is always available to current students, but it is only available to alumni and former students for six months through their MyUNIverse account. Parents are unable to access this document at any time.

The Family Educational Rights and Privacy Act (FERPA) prohibits a school from disclosing personally identifiable information from students' education records without the consent of an eligible student.  Due to this, a student number may not be given over the phone to protect the privacy of the student.  If filling out a form that requires this number, please substitute your social security number or visit the office with photo identification to obtain the number. 

The $16 charge for transcripts at the University of Northern Iowa was determined by the Iowa Board of Regents. The price fluctuates each year, and all three state institutions charge the same fee for their transcripts.

If payment does not accompany the Transcript Request Form, our office will send you a bill in the mail (to the address that you have listed in the Student Contact Information section) for the total cost of the transaction. Please note that this will not delay the delivery of your transcript.

Our office does not accept credit card payment at this time. If unable to pay by cash or check, a bill will be sent to the students current billing address.

Transcript requests are processed immediately whether or not payment is included. If the request does not include payment, the transcript will be mailed and a bill will be generated and sent to the requestor's current billing address.  Transcripts or certificates will not be released until all delinquent accounts have been paid.  If you have questions on your delinquent account please call Office of Business Operations at 319-273-2164 or e-mail the Cashier's Office.

Upon receiving a transcript request, it is normally processed and sent back out within 1-2 business days. By way of regular mail, a transcript can be expected to arrive within one to two weeks.

If a transcript is not received within 2 weeks following the date it was sent from our office, it will be sent again at no charge to the student.  We request that you check with the receiver to be sure that they have not received it and verify that the address provided was correct before calling our office to have transcripts re-sent. 

No personally-identifiable information (except Directory Information) from a student's education records shall be disclosed without the prior written consent of the student except as otherwise provided by the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, and Chapter 22 of the Code of Iowa.  Such written consent must be signed and dated, must specify the record of information to be released, and the reason for requesting the release.  Personally-identifiable information may be disclosed to other school officials who have been determined to have a legitimate educational interest.  "Other school officials" are those persons employed by the University in teaching, research, advisory, or administrative positions who contribute to the information contained in the education records of students.  "Legitimate educational interests" are those which have as their purpose the advising of students, assigning students to classes, consideration of special student requests, the development of curricula, research and examination, maintenance of records, or the determination of eligibility for honors, prizes and awards, participation in curricular and extra-curricular programs or activities sponsored or approved by the University, and determination of whether the student should continue enrollment. 

The University may release the following Directory Information to anyone who requests it without the consent of the student unless the student has requested that any or all of it not be released:

1. Student's name, University address, home address, and telephone numbers

2. Parent's names, address, and telephone number

3. Date and place of student's birth

4. College

5. Curriculum (major(s) and minor(s))

6. Classification (year in school)

7. Participation in recognized organizations, activities, and sports

8. Weight and height of members of athletic teams

9. Currently enrolled (class schedule)

10. Dates of attendance

11. Degrees and awards received

12. The most recent previous educational agency or educational institution attended. 

To restrict the release of any of the above Directory Information the student may go to MyUniverse or must complete a suppression request form which is available from the Registrar's Office.

Except for disclosures made to the student, disclosures made pursuant to the written consent of a student when the consent is specific with respect to the party or parties to whom the disclosure is made, disclosures to the other school officials, and disclosures of Directory Information, the custodians of education records shall maintain a record of each request for and each disclosure made of personally-identifiable information from the education records of a student.  This record shall be kept with the education records of the student as long as the education records are kept, and shall indicate the identity of those who have requested or obtained such information and the legitimate educational interests these persons had in requesting or obtaining the information.  Students have the right to inspect the record of disclosure. 

Parties to whom personally-identifiable information is disclosed shall be informed that such disclosure is made only on the condition that such party will not disclose the information to any third party without the prior written consent of the student.  Information disclosed to an institution, agency, or organization may be used by its officials, employees, and agents, but only for the purposes for which the disclosure was made.

If you have any further questions, please refer to University Policy.

To remove Directory Information holds, you may do so through your MyUNIverse account, or you may submit a written request with your signature Office of the Registrar.

A signed release is required to remove directory information holds; therefore, we are unable to lift the holds by phone. You may come to our office in person to have the holds removed, or you may do so electronically through your MyUNIverse account.

The name on the student record should be the student's complete and legal name.  In evaluating and processing all name changes, the University reserves the right to require adequate and appropriate documentation, as warranted. 

A name change request may be processed through a signed request form or an official application for admission or employment at the University.  Additional documentation is not required for name changes due to marriage, divorce, or for changes to or from a formal name or initial.  Additional documentation is required to alter the order of name, to change the spelling, add a title, delete or hyphen to an existing name, or completely change name. 

Additional documents would include a court-approved name change document or two or more signed forms of identification such as:  social security card, driver's license, birth certificate, adoption papers, passport, permanent resident card, selective service card, marriage license, or citizenship papers. (RRAO, 1993)

An address change may be completed through MyUNIverse under "Update My Personal Information." A change of address form may also be filled out and submitted to the Office of the Registrar.

Course descriptions for the current academic calendar are found in the UNI Programs and Courses Handbook.  Course descriptions from 1994 through 2010 are available at College Source.  If a student is in need of a class syllabus they must contact the designated department of that course. 

Your diploma and internal grade report will be mailed to your home address (given on the Commencement RSVP) at the end of the month following your graduation date, after grades have been reported by the faculty and eligibility for graduation has been determined. If you wish for your diploma to be mailed to a different address after submitting your graduation application, please notify Irene Elbert.  Irene can be contacted at Irene.Elbert@uni.edu or call 319-273-2216.

A diploma will not be mailed to any student who, at the time of graduation, is in financial arrears with the University. Once the financial hold has been removed, the diploma will be mailed to the address that you indicated on your Commencement RSVP.

An unofficial grade report will NOT be sent with the diploma upon graduation. Official copies must be ordered by way of a transcript request form.

Students will have access to their MyUNIverse account for life, email for 9 months following graduation, and online grade report for 3 semesters following graduation. Fall 2010 graduates forward will have access to their UNI e-mail account indefinitely.  Password resets may be done through the Computer Consulting Center at 319-273-5555. 

Diploma replacements are issued in our current style and size of 8 ¹/₂ x 11 inches.  There is a $25.00 replacement fee.  If you wish to place an order please complete the Diploma Reorder Form. This form must be accompanied by a check made out the University of Northern Iowa and may be returned to the following address:

University of Northern Iowa
Attention: Irene Elbert
115 Gilchrist Hall
Cedar Falls, IA  50613-0006

University bills may be paid on MyUNIverse (which you have access to for life) or at the Cashiers Office in 103 Gilchrist Hall. You can contact the Cashiers Office at 319-273-2628 or email the Cashier's Office.