Policy for Military Personnel Called to Active Duty

Policy first adopted: November 30, 1990

I. Policy

Students who are called to active duty during an academic term will be given an option to have grades of “R” (No Report) or “I” (Incomplete) assigned to each of their courses. This option is available on a course-by-course basis as well as to their entire registration. The assigning of an “incomplete” is by mutual consent of the faculty member and the student. If the call up occurs late in the term the faculty member has the option of assigning a final grade rather than the ‘I” grade.

Tuition, mandatory fees and related courses fees will be cancelled or refunded in full for all courses dropped with an “R”. Courses in which a grade of “I” or a final grade is assigned will have applicable tuition and course fees assessed.

II. Procedure

1. Grades
   1. Regardless of the date of withdrawal, the student will be given their choice of receiving grades of “R” or “I”.
   2. This may be done on an individual course-by-course basis or for the entire registration.
   3. If the student requests incompletes (I’s) the student should be reminded of completion dates and the possibility of an extension in the assignment of the incomplete grades.
   4. If the call up occurs late in the term, faculty members, if they so choose, may assign a final grade for the course.

2. Tuition
   1. Regardless of when the student withdraws the student will receive a 100% refund of tuition for all dropped courses. Tuition will be charged for courses kept with assigned incomplete or final grades.
   2. All individual cases must be coordinated with the Office of Financial Aid, the Controller’s Office and the Veterans Certification area of the Registrar’s Office to address any overpayment and other financial considerations with Federal or Veterans Administration funding.

3. Housing
   1. Spouses and/or children of affected military personnel may continue to reside in family housing.