9.05 Mail Services
Purpose:
To identify appropriate use of Mail Center services at the University of
Northern Iowa.
Policy Statement:
The policy and procedures of the UNI Mail Center are designed to insure
compliance with State Board of Regents, State and Federal rules and regulations
relating to the use of U.S. and campus mail services. Mail Center services
exist primarily for the preparation and distribution of materials, the content
of which relates to the official business of the university.
Procedure:
The Mail Center operates under the direction of the Office of Public Relations.
The Mail Center is responsible for on-campus distribution of U.S., foreign
and intracampus mail.
Services provided by the Mail Center are available without charge (except
for postage) to departments, offices and recognized student and staff organizations.
Postage meter charges must be billed to an institutional account. Recognized
organizations without institutional accounts may utilize intracampus mail
services.
Official business materials are those dealing with an aspect of the university’s
operation which can be defined as being directly related to the instructional,
administrative, research, or community service programs or activities of
the institution as differentiated from private or personal mail. Mail Center
distribution services, according to the State Board of Regents, State and
Federal rules and regulations, are not to be used for the private business
or personal mail of university employees, nor are Mail Center equipment
and distribution facilities to be available for fund raising unrelated to
the university or the preparation and/or dissemination of statements on
behalf of political campaigns or candidates.
Each department or unit of the university is responsible in accordance with
"Operational Procedures and Regulations - University Mail Center"
for determining if materials to be addressed, and/or distributed by Mail
Center systems relate to official business of the university. When questions
occur concerning such determination, the matter may be referred to the next
level of university administration (department head, dean, vice-president
etc.). Materials found within the university addressing, and/or distribution
systems to be in violation of this policy will be removed immediately and
affected faculty or staff members so advised.
Link to
Mail Center's Procedures.
University Mail Center approved, 2/15/99
President’s Cabinet approved, 4/24/99 | 
