8.07 Commercial Sales and Solicitation On Campus
Purpose:
To establish policy for approving commercial sales and other solicitation
activities on campus. Note: General public announcements and poster displays
are not considered "solicitations" under this policy (see UNI’s
8.05 Display of Posters and Announcements policy).
Policy Statement:
Sales persons or agents for any product, service, proposition, or cause
are prohibited from soliciting employees or students on University property
or by campus mail systems. This prohibition applies to employees and students
as well as off campus organizations and individuals.
Exceptions may be granted, in writing, by the VP for
Administration and Finance and the VP for Educational and Student Services
or their designee(s) under the following circumstances:
1. When the sale of merchandise is affiliated with an official university
sponsored event or celebration, or
2. When the solicitation/sale is an integral and sanctioned part of
the University’s educational, research, public service mission or
when necessary to facilitate internal support activities (e.g. open enrollment
for the university health plan).
Procedure:
Commercial Sales
Authorization for exceptions must be in writing and approved by:
VP for Administration and Finance (when it relates to employees);
VP for Educational and Student Services (when it relates to students);
Director of Residence (residence system facilities);
Director of Maucker Union (Maucker Union facilities);
Associate Athletic Director/Business Services (UNI-Dome).
Questions on policy application and exceptions should be addressed to the
VP for Administration and Finance.
Other Solicitation
Permission may be granted by the VP for Administration and Finance for solicitation
of employees by charitable organizations if all of the following circumstances
are present:
a. The charitable organization submits documentation of its tax-exempt status
as provided in section 501(c)(3) of the Internal Revenue Code.
b. The solicitation is conducted through the University’s mail system(s),
or once a year through a coordinated campaign of all eligible organizations
meeting the conditions, and giving written notice to the University of the
desire to participate at least 120 days prior to the campaign period.
c. The charitable organization pays any administrative and out-of-pocket
costs associated with using the University mail system(s) or other University
facilities/services.
d. The solicitation occurs only once in any calendar year and does not interfere
with normal university operations.No solicitation using the University’s
facilities may occur except as described above. However, any eligible charitable
organization may arrange under the conditions identified above to conduct
information sessions at which no solicitation occurs, and at such times
and places and in such manner as the University deems reasonable.
An eligible charitable organization acting pursuant to these rules may use
the payroll deduction system described in the Code of Iowa only if qualified
under the terms of those provisions and only if the University’s payroll
system has available capacity.
Office of Vice President for Administration and Finance; and, Office of
Vice President for Educational and Student Services Approved, 1/11/99
President’s Cabinet Approved, 4/05/99 | 
