Policies

9.71 Prepayment of Purchase Orders

The prepayment of Purchase Orders is not encouraged, but it may be authorized in the following ways when such prepayment is determined to be in the best interest of the University and the State of Iowa.

  1. Mandatory prepayment may be authorized by the Chief Purchasing Agent where prepayment is clearly required by a vendor before goods or services can be obtained.

  2. Discretionary prepayment may be authorized by the Chief Purchasing Agent where a non-mandatory prepayment is less than $100.00 and it is determined by the Chief Purchasing Agent that prepayment is in the best interests of the University and the State of Iowa.

  3. Specific prepayment may be authorized by the Director of Business Services where a non-mandatory prepayment is more than $100.00. The Director may seek the advice of the Chief Purchasing Agent or others in determining whether such prepayments are in the best interest of the University and the State of Iowa. Unusual situations will be brought to the attention of the University's Chief Fiscal Officer by the Director of Business Services.

Vice President for Administrative Services