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Policies and Procedures

8.02 Facilities Use Agreements

FACILITIES, USE OF BY NON-UNIVERSITY GROUPS

The buildings, auditoriums, and other facilities of the University of Northern Iowa shall be made available to non-University groups subject to the following conditions:

  1. Permission to use University facilities shall be granted non-University groups only when such use does not interfere with the instructional program, or with regular University functions.

  2. An appropriate rental fee, direct costs for services rendered, and/or other usage fees shall be assessed non-University groups permitted to use University facilities.

  3. Requests by non-University groups to use University facilities shall be subject to approval by appropriate institutional officers and recommending bodies so designated by the President. An advisory committee appointed by the President may review the use of facilities by outside organizations to assure fair use of facilities for these purposes.

Board of Regents, April, 1977

FACILITIES USE AGREEMENTS

The University desires to make its facilities available for use by individuals and groups from on and off campus, for events whose purpose is not inconsistent with the nature of the institution as a public agency and not in violation of either law or good taste as judged by the standards of the community in which the University is located. To assist in carrying out this stated wish and the general policy on the Board of Regents relating to Use of University Facilities by non-University groups, the following procedures have been adopted:

  1. Except in cases provided for by special negotiated agreement, use of any University facility by a recognized University department or organization for a University-related function may be arranged without charge directly by and with the individual responsible for scheduling that facility.

  2. Use of any University facility by a recognized University department or organization for fund-raising purposes requires completion and execution of a Use of Facilities Agreement. Copies of this form are available from the University Business Office. For such groups, the requirements calling for a certificate of insurance and a save harmless clause are waived. With regard to facilities in the UNI-Dome, or in the Student Residence, Maucker Union (including the University Auditorium) and Dining Hall Systems, rental rates are determined by those Systems. Current rental rates for all other facilities are available in the University Business Office.

  3. Use of any University facility by an organization not affiliated with the University requires completion and execution of a Use of Facilities Agreement (available from the Business Office). With regard to facilities in the UNI-Dome or in the Student Residence, Maucker Union(including the University Auditorium), and Dining Systems, rental rates are determined by those Systems. Nevertheless, all agreements, including the rates charged and the method of collection are subject to approval by the Director of Business Services. Current rental rates for all other facilities are available in the University Business Office.

    Exceptions may be made regarding charges to other agencies of the State of Iowa as well as charitable or community groups. Such exceptions, however, must be requested in writing from the Director of Business Services. Organizations may be required to submit financial or other data on their operations to qualify for exception.

  4. Regardless of the need for rental charges or in addition to those charges, where applicable, individuals and groups will be charged for any costs to the University incident to the uses agreed upon, such as those arising from the need to assign additional staff.

 

Vice-President for Administrative Services