Policies

4.07 Weather/Working Conditions

Purpose:

The purpose of this policy is to establish work and time reporting guidelines for faculty and staff during severe weather and working condition emergencies.

Policy:

It is the policy of the University to continue normal hours of operation and maintain a regular work schedule for staff members during periods of severe weather and/or adverse working conditions. It is a basic premise of this policy that University faculty, staff, and students shall have the opportunity to make their own decision about reporting to work or class with due consideration for travel safety conditions.

Cancellation of Classes

The Executive Vice-President and Provost may declare a delayed start or cancellation of University classes due to severe weather.  Such declarations apply to students and faculty members, but do not apply to other support staff.

Weather-Related Reduced Operations or Closing of the University

The Vice-President for Administration and Finance may declare reduced operations due to a severe weather emergency. Such declaration applies to faculty, staff, and students and may involve a delayed start of the normal work schedule to permit safer travel, clearing of fire lanes and parking lots, etc. Pre-designated staff members, e.g., Public Safety, Residence Custodial, University Health Services, Maintenance and Dining Service, Physical Plant, Power Plant and Plant Service snow removal staff, are expected to make special efforts to report/remain at work in order to provide food, health, and safety services to the campus community and emergency repair and maintenance services of University property.  In rare cases, the University may be declared closed.  For information about weather related reduced operations or the closure of the University, employees should tune in to radio or television stations that have been identified by University Relations for this purpose or refer to the UNI home page on the Web.

Working Condition Emergencies

The Vice-President for Administration and Finance may declare an adverse working condition emergency when incidents such as fire, power failure, etc. render facilities unsafe or uninhabitable.
  
When planned action, i.e., boiler shutdown, will create adverse working conditions, affected departments will be notified ahead of time so that alternate arrangements can be made for affected staff members.

Absence Reporting

Merit Staff

For weather-related reduced operations, any Merit staff member who reports within one-half hour of his/her regularly scheduled reporting time will be assumed to have reported on time. If the employee reports after one-half hour of his/her scheduled reporting time, the employee shall be credited with having worked the first half-hour of the day plus all hours actually worked. Merit staff who report to work late or are absent as a result of weather-related reduced operations or are absent due to the closing of the University may either elect to use vacation, compensatory time, or leave without pay or request to make up the missed time within the same work week.  Staff members covered by a collective bargaining agreement should refer to the appropriate sections of the bargaining agreement for any additional terms or conditions governing severe weather/emergency closings.
  
Working condition emergencies may be addressed by temporary relocation of staff to alternative work sites or approval of make-up time within the same work week, requests for vacation, compensatory time, or leave without pay.

Non-Merit Staff

Staff and faculty members, whose responsibilities are not based on a specific work schedule, are expected to make appropriate adjustment in their activities in consultation with their department and supervisors as a result of severe weather/working condition emergencies.  Non faculty staff members would typically code the time missed as vacation unless other arrangements are agreed to by the employee and the supervisor.

Human Resource Services approved, October 2007
President's Cabinet Approved, January 29, 2008