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Policies and Procedures

3.07 Fraternity and Sorority Housing

I. General Policy
  1. The fraternity/sorority system at the University of Northern Iowa is an integral part of the structure of student organizations recognized by the UNISA Senate and the University.
  2. Solvent, successful, and effective operation, of each fraternity/sorority house will be evaluated in accordance with the standards and conditions prescribed by a) the chapter's national office, if applicable, (b) the office of the Vice-President for Student Services, (c) the Interfraternity or Panhellenic Council as set forth in the national fraternity/sorority policy statements, actions of Interfraternity/Panhellenic Council, in official University publications (e.g., Policies and Procedures Manual, Student Policy Handbook).
  3. All formally established groups, owning or renting a fraternity/sorority house, must be incorporated under the laws of the State of Iowa.
  4. As a condition of continuing approval for Interfraternity/sorority houses, the following documents must be recorded annually with the Interfraternity/Panhellenic adviser.
    1. Current insurance certificates for personal liability and property coverage.
    2. A written statement verifying inspection and compliance with city health and safety ordinances along with a plan for corrective measures if deficiencies exist.
    3. A statement verifying that the housing corporation and national have audited house operation.
  5. Failure to comply with the regulations stated herein will result in a hearing to determine corrective action. Suspension or revocation of University recognition may result from failure to abide by these regulations.
II. House Construction or Acquisition
  1. A fraternity/sorority may not rent, build, rebuild, or extensively remodel, buy, sell, lease, sublease, or otherwise construct, acquire, or dispose of a chapter house without securing, in advance, written approval of all building plans and financial arrangements from the chapter's national (if applicable), chapter adviser(s), and the respective house corporation. These approvals will be submitted to the University staff member who serves as Interfraternity/Panhellenic adviser and the Office of the Vice-President for Student Services.
  2. Building or leasing plans submitted by a fraternity/sorority chapter for approval must satisfy the following requirements:
    1. Standards of health and fire safety which meet the approval of the appropriate Cedar Falls City officials.
    2. Parking facilities approved by the appropriate Cedar Falls City official(s).
    3. A written statement of approval from the chapter's national office, if applicable.
  3. Financial plans submitted by a fraternity/sorority chapter for approval must satisfy the following statements:
    1. Evidence of an accumulated fund sufficient to negotiate a contract for house ownership or rental.
    2. A realistic plan for debt retirement or payments on a lease.
    3. Detailed estimates of anticipated income and of operating expenses (utilities, furnishings, insurance, repair, and maintenance, etc.) for a 12-month period.
    4. Statement of present assets pledged to housing.
    5. A written statement of financial assistance from the national chapter, if applicable.
    6. A written statement of the chapter's intent to purchase adequate property and liability insurance.
III. Financial Operation
  1. The financial management of each fraternity/sorority chapter house is the responsibility of the student membership, assisted by the local alumni householding corporation.
  2. A fraternity/sorority chapter may be requested to submit periodic chapter reports of financial standing to the Interfraternity/Panhellenic Council adviser.
  3. The University assumes no financial responsibility for any phase of the chapter's operation.
IV. Residence in a Fraternity/Sorority House
  1. A. No chapter shall permit person(s) other than qualified pledges, and members currently enrolled in the University, and the authorized housemother or resident adviser (where applicable), to reside in the chapter house. Any exception(s) to this policy (other than V., 2 below) must be granted in advance and in writing by the Interfraternity/Panhellenic adviser.
  2. Within the first two weeks of an academic semester or summer session, the chapter president or his/her designated representative shall submit a listing of all chapter house residents to the Interfraternity/Panhellenic adviser. The list shall include the name and University status of each resident.
V. House Operations During Vacation and Summer Periods
  1. During the Summer Session, chapter houses which are open to students will operate under the same rules which apply to chapter houses during the Fall and Spring Semesters.
  2. A chapter house which remains open during Summer Session or "break" periods may be opened to nonmembers who are approved by the president of the housing corporation. The chapter is responsible for providing adequate supervision.
  3. Each chapter must notify in writing the Interfraternity/Panhellenic adviser of local person(s) responsible for the chapter house during vacation periods in case of fire, theft, vandalism, etc.
  4. Chapter houses which are not open for occupancy during the Summer or during an extended "break" period must:
    1. Be securely locked so as to make the house inaccessible. In this event, the chapter must report the name(s) of person(s) who have a key to the Interfraternity/Panhellenic adviser. Some local person(s) must have a key in the event of fire, vandalism, theft, or other emergency.
    2. It is highly recommended that the chapter inform the Cedar Falls Police Department and the University Security Office of the period of time the chapter house will be unused and locked, and also of the names of persons who have keys. Entrance by any member or pledge during theclosure period shall be upon the specific permission of the key holder who will keep a written record of such permission, or

    3. Be occupied by caretaker(s) who are responsible for the security of the chapter house.
    4. The names of caretaker(s) must be submitted in writing to the Interfraternity/Panhellenic adviser at least one week in advance.

VI. Housemother
  1. The University per se does not require the chapter to employ a housemother or resident adviser as a prerequisite for chapter house approval unless such resident supervision is required by the national headquarters.
  2. Each chapter which does not have a resident adviser is urged to identify an honorary affiliate who is willing to attend chapter functions, visit the house periodically, and otherwise show an interest in the fraternity/sorority. This affiliate may be a faculty member, husband or wife of a faculty member, local alumnus/alumna, house corporation member, a local business person or professional person, etc.

Ideally, the affiliate would feel free to visit the chapter house at any time, would be invited to chapter functions, and would be respected as a person worthy of giving advice.

The name(s) of any such person(s) should be reported to the Interfraternity/ Panhellenic adviser at the opening of each semester, and changes should be reported as they occur.