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Policies and Procedures

12.05 Graduate Assistantship Grievance

Any graduate assistant who holds or has held a graduate assistantship and who has a complaint or disagreement concerning his or her assistantship has the right to try to resolve it using the grievance procedure as outlined below. Such grievances are restricted to only interpretation or application of established policies and procedures governing assistantships; the grievance procedure does not apply to tuition remission and stipend adjustments. For complete statement of policies governing assistantships, refer to the .Graduate Assistantship Handbook, available on the Graduate College website at www.grad.uni.edu/assistantships

To help the graduate assistant through the entire grievance procedure, two means of support are available at all times: 1) the Associate Dean for Graduate Academic Affairs is available for consultation, and 2) the graduate assistant may be accompanied by one representative of his or her choice. The Graduate College Office is responsible for monitoring the grievance procedures, both informal and formal; it is that office's role, in part, to make sure the grievance form is received by the right person at each of the various steps throughout the formal grievance procedure.

Note that what is outlined below is only the basic structure of the procedure. You must refer to the University document titled "Grievances--Graduate Assistants" for complete details; it, too, is available in the Graduate College Office. Here is the basic procedure:

INFORMAL GRIEVANCE PROCEDURE

The graduate assistant must seek initially to resolve the complaint or disagreement by informal means. Remember that the Associate Dean for Graduate Academic Affairs is available for consultation, not only with you but also with your supervisor to help resolve any problems. Resolutions of complaints and disagreements at the informal level are strongly encouraged.

Due to time constraints on the overall grievance procedure, the informal procedure should be pursued promptly. To leave enough time, should a formal grievance be deemed necessary, the informal procedure should be limited to no more than ten (10) calendar days from when the occurrence of the grievance is first noted.

FORMAL GRIEVANCE PROCEDURE

If resolution by informal means fails, the graduate assistant may then initiate the formal grievance procedure. The formal grievance must be filed within thirty (30) calendar days of the date when the occurrence of such grievance is first noted (or should have been noted) by the graduate assistant.

Initial Action

  1. Grievant

    1. Completes the form titled "Graduate Assistantship Grievance Form" (available in the Graduate College Office).

    2. Returns the completed form to the Graduate College Office within five (5) calendar days.

Note: Once the formal grievance is filed, subsequent responses from all parties involved must be recorded in writing and the grievance form serves as the vehicle for all such responses.

Level I

  1. Immediate supervisor

    1. Upon receipt of the grievance form, conducts an investigation: Indicates his or her resulting disposition and reasons for same (on grievance form).

      1. grievant is given the opportunity to present his or her case orally;

    2.  Indicates his or her resulting disposition and reasons for same (on grievance form).

    3. Returns grievance form to Graduate College Office within five ~5) calendar days.

Level II

  1. Grievant's academic Department Head or Director (if this person is the grievant's immediate supervisor, the grievant's academic College Dean fills this role).

    1. Upon receipt of the form, conducts an investigation:

      1. grievant is given the opportunity to present his or her case orally

    2. Indicates his or her resulting disposition and reasons for same (on grievance form).

    3. Returns grievance form to the Graduate College Office within five (5) calendar days.

  2. Grievant

    1. Responds to Department Head's or Director's (College Dean's) decision:

      1. if satisfied, "hereby accept" is marked,

      2. if not satisfied, "hereby decline" is marked.

    2. Returns grievance form to Graduate College Office within five (5) calendar days.

Level III

  1. Graduate Dean

    1. Upon receipt of the grievance form, conducts an investigation:

      1. grievant is given the opportunity to present his or her case orally.

    2. Indicates his or her resulting disposition and reasons for same (on grievance form).

    3. Returns grievance form to Graduate College Office within ten (10) calendar days.

  2. Grievant

    1. Responds to Graduate Dean's decision:

      1. if satisfied, "hereby accept" is marked,

      2. if not satisfied, "hereby decline" is marked.

    2. Returns grievance form to Graduate college Office within five (5) calendar days.

Level IV

  1. ExecutiveVice President for Academic Affairs and Provost

    1. Upon receipt of the form, conducts an investigation:

      1. grievant is given the opportunity to present his or her case orally,

    2. Indicates his or her resulting disposition and reasons for same (on grievance form).

    3. Returns grievance form to Graduate college office within ten (10) calendar days.

A decision at Level IV is considered the final internal remedy. For any subsequent action, refer to a copy of the Board of Regents Policy Manual under the section titled "Appeals to the Board of Regents" (available at www.regents.iowa.gov/Policies/boardpolicies.html).