Policies and Procedures
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1300. SALES OF MERCHANDISE
1300.1 Commercial sales are defined as the sale (or placement of orders) of
those items produced for resale or distribution by commercial businesses or individuals.
This includes items acquired on consignment, items sold where a portion of sales is given to
the sponsoring group, and all promotional activities. Commercial sales are allowed under the
a) Maucker Union reserves the right to restrict sales of merchandise which conflict with
Maucker Union revenue producing areas or Maucker Union/Union Advisory Board sponsored sales.
Maucker Union also reserves the right to restrict the use of incentives for purchase if such
incentives may negatively impact Maucker Union revenue.
b) Commercial sales or promotions must be sponsored by a recognized student organization or
c) The sponsoring organization is responsible for payment of fees. Payment is due no later
than the opening day of the sale. Any additional fees incurred during the sale (custodial,
setup, etc.) will also be the responsibility of the sponsoring organization and will be charged
to them. Reservations will be made when the sponsoring organization presents a completed
fundraising form ("green sheet") at the Administrative Office. No reservations will be made
without the completed fundraising form.
d) Fees and charges will be assessed to the sponsoring organization unless the event is
cancelled two working days in advance of the event. Any charges already incurred by Maucker
Union at the time of the cancellation will be assessed to the sponsoring organization.
e) Maucker Union reserves the right to designate the appropriate space for the sale. Fees
will be assessed at the outside user rate (C group - Sales). Rooms requiring an alteration
to the standard setup or additional custodial fees may incur charges in addition to room rental.
f) If the sale is held in a meeting room, an information table can be reserved on sale days
(if available) at no additional charge for purposes of publicity only. No sales are to take
place at information tables if a room has been designated for the purpose.
g) Sales of the same merchandise by the same company may be held no more than
three times per semester unless prior approval is granted by the Director of
Maucker Union or designee.
h) Commercial sales are limited to a maximum of three days per sale unless prior approval is
granted by the Director of Maucker Union or designee.
i) No solicitations for credit card or orders for credit cards are permitted.
j) Sales or promotions of any kind must comply with state and federal law as well as University
and Board of Regents policies. All sales or promotions must be for merchandise of the highest
quality and reflect positively on the University and Maucker Union.
1300.2 University groups conducting sales of items produced by their own means
(i.e. bake sales), owned by the organization (inventory previously purchased by the group), or items
bearing the organization's specific name or logo (i.e. t-shirts) may reserve space for the sale (as
approved by Maucker Union) and will be charged as a university group generating funds (B group).
Restrictions and limitations outlined in 1300.1 also apply to 1300.2 .
1300.3 University groups may conduct philanthropic sales/fundraisers (defined as
when all proceeds are given to the identified charity) and will be charged as a B group. Maucker
Union reserves the right to evaluate whether or not the charity in question qualifies. Groups are
allowed one waiver per semester in compliance with 1300.7 (below).
1300.4 The meeting rooms are primarily intended to be used for meetings and other
similar kinds of activities. They can be used for sales in compliance with 1300.1 and 1300.2 with
appropriate fees and as approved by the Business/Operations Manager.
1300.5 Sales must be limited to the immediate area agreed upon by the Administrative
Office and must be presented in a neat and orderly manner. Active solicitation of clients in the
corridors, Coffeehouse or meeting rooms is prohibited.
1300.6 Sales of memorabilia or merchandise sold in conjunction with and directly
related to a scheduled program are allowed within the confines of the reserved space. These sales
must have prior approval from the Business/Operations Manager and appropriate fees will be assessed
at that time.
1300.7 Waiver or reduction of room and table fees may be requested by applying to
the Business/Operations Manager at least five working days in advance of the sale. If a waiver is
granted, it shall be for the specific sale indicated and does not constitute an automatic waiver for
future sales for the same purpose or by the same group.
1300.8 Maucker Union reserves the right to determine whether or not proposed sales
are in compliance with the policy. Appeals will be processed through the Administrative Office.