University of Northern Iowa
Food and Beverage Policy for Events on Campus
Assisted Preparation Exception

This electronic form must be completed and approved by the Maucker Union (MU) Administrative Office and the Department of Residence (DOR) Dining Services when any group intends to prepare their own food with Dining Services’ direction and guidance in the commercial kitchen in the MU or Commons Building. The Center for Multicultural Education (CME), the International Services Office (ISO) in the Maucker Union, Maucker Union Meeting Rooms and the Commons Ballroom are the only locations where this service is available. No outside food may be brought into the MU CME, MU ISO, MU or the Commons catering venues for public consumption without prior permission from DOR Dining Services.

Instructions:

• Once completed by the sponsoring organization, this form will be submitted electronically to the Maucker Union Administrative Office and you will receive a copy of the request.


• Once you receive your email copy of the completed form, you will need to obtain the remaining approval signatures and turn your form in to DOR Dining Services General Manger for Catering, 010 Redeker Center (Campus Zip: 0252). The completed form should be turned in as far in advance as possible, usually three weeks in advance of the event so that there is plenty of time to organize and plan the event with the DOR Dining Services. The specific menu and recipes (to include number of servings needed) for each menu item in addition to any other documentation requested by DOR Dining Services should be provided with this form.


• Once approved, you will receive electronic approval for your event.


• The DOR Dining Services/Catering will keep the original electronic form on file.


• Please use the TAB key to move between fields. When done, click on submit button at the bottom of the form.

Customer/Department/Organization:

Organization's Advisor:

Requestor's Name:

E-Mail Address:

Address:

Address:

City: State: Zip:

Phone Number:

Date of Event:

Event Start Time: Event End Time:

Room Reserved:

Attendance Expected:

Name of the Event (Title):

Terms and Conditions

• Students should follow all instructions given by the DOR Dining Services staff including appropriate dress and sanitation practices as required by the Iowa Food Code prior to and during the food preparation and clean-up.


• A provided “Waiver of Liability” form must be signed by all students who assist in the preparation of the food in DOR facilities. This form will be provided by DOR Catering at the time of the event.


• The number of students needed for food preparation will be determined by the DOR Dining Services staff. If the recommended number of students is not available for food preparation, the event may be cancelled. Students should stay until the DOR Dining Services’ staff approves the work is complete.


• All costs associated with the event are the responsibility of the sponsoring organization/dept. This includes menu ingredients, use of kitchen and serving equipment, professional staff time and any other requirements deemed necessary by DOR Dining Services’ staff.


• Future permission to engage in this type of activity is contingent upon compliance with these terms and conditions.

Description of Menu Items

Describe completely all food and beverages to be served/perpared at your event as how they will be prepared. Vague or incomplete descriptions will delay approval of this form:

Menu Item (Include Number of Servings):
You will need to provide a copy of the receipe to the DOR Dining Services Manager.

Once submitted, you will receive an e-mail copy of the electronic request.
Please click for your request to be processed.
Thank you for submitting this request.