Maucker Union Room Fee Schedule
Effective 07/01/12

FACILITY USER GROUPS

Maucker Union administration reserves the right to determine whether or not an individual or group falls into one of the following catergories:

(A)

Recognized groups including all faculty, staff, departments, and recognized student organizations associated with the University and engaged in University business for a University audience.

(B)

Recognized University groups (See group A) using facility space and charging admission, registration fees, meals fees, or generating funds in any manner before, during or after the event. This includes events (i.e., conferences, seminars, camps, meetings) that are sponsored or co-sponsored by university departments or individuals and are related to University activities.

Recognized student organizations may apply for rental waivers in the following cases:
- For room rentals where charges are strictly to recover costs associated with food/meals.
- For table rentals where all proceeds from activities are going to charity.

(C)

Non-affiliated groups including all profit and non-profit organizations, corporations, businesses, clubs and individuals not associated with the University. This includes events (i.e., conferences, seminars, camps, meetings) that are sponsored or co-sponsored by university departments or individuals but not related to University activities.

C-Sales: Sales is defined as any selling, promotion, or acceptance of orders or contracts for any goods or services, before, during or after an event.

ROOM RENTALS

A GROUPS
Student Orgs / Departments

B GROUPS

C GROUPS

C - SALES
#

#

C-SALES: The charge/fee would be the greater of the Rental or 25% of gross sales.

Information Table

$0.00 / $0.00

$5.00

$40.00

$80.00

Banner Space

$25.00 / $150.00

$150.00

$300.00

$300.00

Administrative Conference Room

$0.00 / $0.00

$25.00

$50.00

$100.00

College Eye Room

$0.00 / $0.00

$25.00

$50.00

$100.00

Elm Room

$0.00 / $0.00

$30.00

$60.00

$120.00

Oak Room

$0.00 / $0.00

$30.00

$60.00

$120.00

Old Gold Room

$0.00 / $0.00

$25.00

$50.00

$100.00

Meditation Room

$0.00 / $0.00

$25.00

$50.00

$100.00

Presidential Room

$0.00 / $0.00

$30.00

$60.00

$120.00

Purple Pen Room

$0.00 / $0.00

$25.00

$50.00

$100.00

SIAC Conference Room

$0.00 / $0.00

$25.00

$50.00

$100.00

State College Room

$0.00 / $0.00

$30.00

$60.00

$120.00

Room setup and/or reset fees will be assessed for these rooms, for Departmental Sponsored Events and for Off-Campus Sponsored Events (plus rental fee for B and C Groups), if the standard room configuration set-up is changed: $45.00

University Room

$0.00 / $0.00

$150.00

$250.00

$250.00

Central Ballroom - 1 room

$0.00 / $0.00

$150.00

$400.00

$400.00

Central Ballroom - 2 rooms

$0.00 / $0.00

$300.00

$600.00

$600.00

Central Ballroom - 3 rooms

$0.00 / $0.00

$450.00

$800.00

$800.00

Room maintenance fees and/or room setup/reset fees will be assessed for these rooms, for Group A-Department Sponsored Events:
Minimum Fee: $45.00 or the greater of the combined per chair $.65, per table $1.50, and per riser $7.00

Additional room setup fees will be assessed for setup changes beyond the initial setup for Departments Sponsored Events and Off-Campus Sponsored Events (Group A-Departments, B, C, and C-Sales):
Minimum Fee: $45.00 or the greater of the combined per chair $.65, per table $1.50, and per riser $7.00

Coffeehouse

$0.00 / $0.00

$200.00

$300.00

$300.00

Hemisphere Lounge

$0.00 / $0.00

$30.00

$60.00

$120.00

Plaza Lounge

$0.00 / $0.00

$25.00

$50.00

$100.00

Courtyard/Plaza/East Lawn

$0.00 / $0.00

$100.00

$250.00

$300.00

Room maintenance fees will be assessed to all groups for these rooms for changes in setup, setup/teardowns and for resetting rooms to standard configuration (plus rental fee for B, C, and C-Sales Groups):
Minimum Fee: $45.00 or the greater of the combined per chair $.65, per table $1.50, and per riser $7.00

BALLROOM and UNIVERISTY ROOM RESERVATION CANCELLATION FEE

Cancellations for Ballroom and University Room reservations must be received 10 business days prior to the scheduled event. Cancellations not received prior to the 10 business day advance notice requirement will be subject to cancellation a fee as follows:
A-Departmental and B-Departmental Groups: $45

VENDOR/EXHIBITOR/RECRUITER FEE

Vendor/exhibitor/recruiter fees apply in all cases where any University or non-University entity/department/organization is reserving space and inviting or soliciting outside organizations/businesses/non-profits or other outside entities to participate in the event as exhibitors, recruiters, vendors, hosts of information displays, etc. These fees are in addition to, and do not replace, any rental or maintenance fees which may be associated with the event.

- A and B Groups not charging for participation of vendors/exhibitors/recruiters and/or attendees:
No vendor/exhibitor/recruiter fee

- A and B Groups charging for participation of vendors/exhibitors/recruiters and/or attendees:
$40 per vendor/exhibitor/recruiter

- C Groups and C-Sales Groups, and any events sponsored by A and B Groups where vendors/exhibitors/recruiters are selling goods or services:
$80 per vendor/exhibitor/recruiter

BUILDING OVERTIME AND LABOR FEES

Open Early/Close Late Fee

$50.00 per hour at hour increments (includes 1 Building Manager)
$200 maximum fee per day for GROUP A Student Organizations

Light/Sound Technician Labor Fee

$15.00 per hour

Extra Building Manager

$15.00 per hour

Professional Full-Time Staff

$30.00 per hour per staff

LCD PROJECTOR FEES

MEETING ROOMS (Lower Level) with built-in Projection Systems

Group A

$0.00 per hour

Group B

$20.00 per hour, minimum fee $40.00, maximum fee $160.00

Group C

$20.00 per hour, minimum fee $80.00, maximum fee $160.00

BALLROOM with built-in Projection Systems (per projector used)

Group A

$20.00 per hour, minimum fee $40.00, maximum fee $160.00

Group B

$20.00 per hour, minimum fee $40.00, maximum fee $160.00

Group C

$20.00 per hour, minimum fee $80.00, maximum fee $160.00

PORTABLE PROJECTION SYSTEM (including setup/teardown time)

Group A

$20.00 per hour, minimum fee $80.00, maximum fee $160.00

Group B

$20.00 per hour, minimum fee $80.00, maximum fee $160.00

Group C

$20.00 per hour, minimum fee $80.00, maximum fee $160.00

OTHER FEES

TV/VCR or TV/DVD

$15.00 (for Groups A-Departments, B and C)

VCR or DVD connected to LCD Projector

$15.00 (for Groups A-Departments, B and C)

Wireless Microphone

$15.00

Pipe/Drape

$25.00 per section for 8 foot (height)
$40.00 per section for 15 foot (height)

LED Spot Uplights

$10.00 each for Groups A
$40.00 each, $180 maximum for Groups B and C

Ballroom Ceiling Effect Lights

$150.00 for Groups A
$300.00 for Groups B and C

Piano Tuning (by request)

approx. $115.00, charged at current rate

Mirror Tiles

$2.00 each

Table Number Holders w/numbers

0-10 = N/C, 11+ = $15.00

Outside "A Frame" Signage

$5.00 per sign (Groups B and C renting entire Ballroom N/C)

-

Groups are responsible for the setup/pickup of these signs. Maucker Union can provide setup/pickup service for a $50.00 fee. Any signs not returned will be charged a replacement fee of $80.00 per sign. Signs must be picked up and returned to Maucker Union within 2 hours of the completion of the event.

DEPOSIT INFORMATION

-

Deposit due with signing of Facilities Agreement is 50% of all Rentals

-

Cancellation 0-12 months prior to the event date: 0% of deposit refunded

-

Cancellation 12-24 months prior to the event date: 50% of deposit refunded

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• Maucker Union homepage
• Maucker Union Facility Scheduling homepage