Email Mail Merge Add-on in Thunderbird

Using Thunderbird Email Mail Merge Add-on

This capability is *NOT* be used for large mailings, use the formal university methods for large mailings.

Visit web site for Mozilla’s Thunderbird Add-on: https://addons.mozilla.org/en-US/thunderbird/ [1]

Search for “Mail Merge” then download and install (Thunderbird/Tools/Add-ons)

This Thunderbird productivity Add-on provides two functions facilitating email:

1. Mass Mail - where you can address to multiple recipients and the result is individual emails are sent
2. Personal Mail – where you provide a spreadsheet of email address (and other fields too) and the result is individual and customize emails (mail merges) are sent

***Warning*** - it is always important to review messages created before sending them

Mass Mailing Instruction

1. address multiple recipients (cutting/pasting email addresses from a spreadsheet works)
2. create the email message you want them to receive
3. select File / Mass Mail and allow time for the add-on to automatically generate email messages as they are place into the Thunderbird Unsent or Outbox Local Storage folder
4. review the messages before sending for desired content and accuracy
5. select File / Send Unsent Messages and allow time for the system to send each message.

Mass Merging Mailing Instruction

      1) create a spreadsheet that has heading names for the merge
      2) place information in the spreadsheet, one row per addressee
      3) you must save this spreadsheet as a .csv format

1. create an email message using the heading names within double braces “{{headingnamehere}}” where you want merged data inserted into the email
2. save that email as a “template” if you want to reuse this “template form” later
3. select File / Personal Mail
4. select Browse and navigate to the spreadsheet you created and saved above
5. select OK and allow time for the add-on to automatically generate email messages into the Thunderbird Unsent folder
6. review the messages before sending for accuracy (this add-on is not perfect)
7. select File / Send Unsent Messages and allow time for the system to send each message