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Planning and Policy Committee for Information Technology
April 13, 2006
Minutes
ATTENDING: Phyllis Baker, Sam Barr, Garry Bozylinsky, Reinhold Bubser, Jerry Caswell, Mike Hoy, Andy Krumm, Barb Mardis, Marty Mark, Leigh Zeitz,
Meeting began at 1:32 p.m.
Minutes of December meeting approved.
E-Communications Policy
This policy refers to external communications only. It is designed to prevent spamming. In reviewing the draft of this policy Leigh Zeitz questioned the possibility of adding “for external communications” to its title. L. Zeitz motioned to name this policy E-Communications for External Audiences. Motion carried.
Mike Hoy questioned the fourth bullet under Required Practices. “During the initial mailing of a new e-communication, the constituent shall receive clear and prominent instruction on how to opt-in if they so desire. The constituent will receive only one e-mail of a newsletter”. Garry B. stated that the law was heading in that direction – that having to ‘opt in’ is more protective of a person’s rights.
Sam Barr expressed concern that in the effort to move away from paper communications, opting in to an electronic communication may lose a prospective student and that special attention to this wording is necessary for recruitment purposes.
L. Zeitz motioned to change “opt in” to “opt out” Garry B. and Reinhold Bubser oppose this change. Marty Mark indicated that she would like to review this with Athletics. Decision on the final wording was tabled to the next meeting.
Potential IT Projects
Garry presented a listing of potential IT projects. Listed on this Campus-wide Central Budget Needs document are existing initiatives as well as new initiatives ranging from personnel to equipment and software needs.
Restructuring of PPCIT
Garry presented a proposal from the Cabinet for the restructuring of PPCIT. The Cabinet would like to have a Cabinet member on PPCIT. Garry believes, then, that this Cabinet member should also chair the committee.
Meeting adjourned at 2:55 p.m.
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