Q: If I do not have a checking account, how will I get
paid?
A: UNI requires that students working on campus enroll
in direct deposit. UNI is able to direct deposit paychecks into
both checking and savings accounts. If students do not have any
kind of bank account, a paper check will be issued and must be picked
up from the cashier’s office.
Q: When is payday?
A: Student employees are paid every other Wednesday.
View Payroll
Periods and Paydays for more details.
Q: I am a Work Study student, does the money that I earn
working on campus go directly to my ebill?
A: Any money earned through work study will be
paid directly to the student to be used at his or her discretion.
Q: Why haven't I been paid?
A: There are a couple reasons why a student may not have
received his or her paycheck.
Students:
Have I filled out AND submitted my timecard?
Have I signed up for Direct Deposit?
If the answer is yes to both questions, please contact Student
Employment for assistance.
Supervisors
Q: How do I gain access to be able to create a Student
Employment Approval form?
A: In order to be able to access the Student Employee Approval
Form (SEAF), supervisors must request access via the UNI Time and
Self Service Authorization Form. This form can be found in the Forms
Repository in your MyUNIverse
portal. Supervisors must fill out the top portion and
check the access request box for the Student Employment Approval
Form. The form will also have to be authorized by the department
head. Once it is completed, the form must be sent to ITS Information
Systems, Mail Code 0381.
Q: Why is a SEAF Pending?
A: A student’s SEAF may be pending because new hire paperwork
has not yet been submitted for the student. The required paperwork
for new hires includes, the I-9,
W-4,
CERRF,
and direct
deposit forms.
A SEAF may also be pending because a student is not meeting enrollment
requirements. If a student is enrolled less than half time, an enrollment
exception must be requested. Supervisors may request an enrollment
exception by contacting the Student Employment Office at unistudent-jobs@uni.edu.
Q: How do I change a student employee’s salary, supervisor,
labor distribution account?
A: In order to submit changes to a work
assignment that has already been created and approved, a Change
Existing Assignment Form must be submitted. This can be done by
opening the Student Employment Approval Form and entering the ID
number of the student who’s assignment needs to be changed
in the “Change Existing Assignment” Field, then entering
the effective date of the change, and updating the necessary fields.
Q: If I employed a student last academic year, do I have
to submit a new SEAF this year?
A: If a student was employed by you and paid DEPARTMENTALLY
in the previous academic year, a new SEAF will not need to be created.
However, if you plan on having a student who was paid by WORK
STUDY return for a new academic year, a new SEAF must be
submitted.
Q: Why hasn’t my student been paid?
A: There are a couple reasons why a student may not have received
his or her paycheck. Here are some questions to ask yourself:
Have I created an assignment for the student employee in SEAF?
Has the assignment that has been created in SEAF been approved?
Have I submitted pre-employment paperwork?
Have I approved the student’s timecard?
If you have completed all of the above, please contact the Student
Employment Office.
Q: When is payday?
A: Student employees are paid every other Wednesday. View Payroll
Periods and Paydays for more details.
Q: How can I check the work study balances for current Student
Employees?
A: Student earnings that exceed the maximum awarded to
the student will be charged to the departmental account. Supervisors
and timecard approvers can monitor their work study employees earnings
on a daily basis by viewing the Work
Study Monitoring Report. This is available via MEMFIS,
Supervisor Self-Service. If a student employee is nearing their
award, or if a student is not working enough hours to earn their
Work Study amount, the student’s name will be highlighted. If a
student is close to reaching their award, departments should let
that student know and set them up departmentally if desired. After
a student has obtained their Work Study amount, departments are
responsible for sending a termination form terminating their work
study position and creating a new departmental assignment. The Work
Study Monitoring Reports are available by following the directions
provided:
Login to MyUNIverse
Login to MEMFIS
Click on UNI Payroll Timecard Reviewer
Click on Work Study Monitoring Report
You'll then be able to select your organization and run the report.
Q: Where can employers check eligibility for potential
student employees?
A: Employers can check a student’s eligibility in MyUNIverse
under ‘My Transactions’ – ‘Student Employment
Eligibility’.
Q: How do I subscribe to the Student Employment Listserve?
A: Subscribe to the
Student Employment Listserve
