Student Employment New Hire Checklist
This checklist is meant to serve as a reference for setting up new student employee hires. Please contact the Student Employment Office with any questions.
Check Student eligibility using the SEAF (if applicable)
Complete the following New Hire Paperwork with the student
INS I-9 Form
IRS Form W-4
CERRF (IA W-4)
Direct Deposit Authorization
***International Students Only***
Business Operations at (319) 273-6212 to make an appointment to fill out appropriate tax paperwork and receive instructions on how to apply for a social security number
After checking for completeness, please return ALL forms to the Office of Student Financial Aid located in Gilchrist 105, or via campus mail, code 0024.
***If utilizing campus mail, please allow 3-4 days for delivery***
Create and submit a SEAF for the new Assignment
Wait to receive email notification of the SEAF’s approval prior to the student beginning employment
Although the Student Employment Office makes every effort to get new assignments approved in a timely manner, when there is a high volume of new assignments being processed (ie., the beginning of the semester), processing time may be significantly longer. Please plan ahead and submit all paperwork together to help ensure a timely approval process.
For additional information on completing forms or the hiring process, please contact the Student Employment Office at firstname.lastname@example.org or 273-6394.