Residence Halls Promotional Guidelines
In addition to ads in the Northern Iowan, Facebook groups, etcetera, recognized student organizations and UNI departments outside the department of residence who wish to promote their activities to residence hall students have four primary options within the halls:
Groups Outside the Department of Residence
Permission to hand out materials will be based on the following criteria for those materials, which must be approved at the front desk of the Department of Residence Office PRIOR to making a reservation:
Promotion Through Senates
RESERVATIONS: The organizing group must contact the Department of Residence (firstname.lastname@example.org) at least 14 days prior to the beginning of the drive in order to receive permission and identify dates of the collection period.
SIZE and SECURITY: The size of the boxes/containers needs to be small enough so a desk staff person could comfortably move it to and from the office, after the office opens and again when it closes.
Containers that will remain in the office during the collection period will be secured in the office at the end of each day. Hall offices are not responsible for lost/stolen items. DONATIONS: If donated items are not picked up on the agreed-upon date, they will be thrown away.
Donated funds not picked up on the agreed-upon date will be given to a local charity. COLLECTION PERIOD: The period of time for having the boxes/containers available must be for one week, from noon on a Monday to noon on the next Monday. In some cases more than one organization at a time may hold a collection drive.
IDENTIFICATION: The box/container must have a clear, large message on the side that identifies the person and number to call to come get the collected items, once the box is nearly full (if this occurs prior to the end of the week of collections).
NOTIFICATION: Once approval is obtained and collection dates identified, the Department of Residence will notify hallsecretaries, so they know what Monday-to-Monday dates the boxes/containers are to be in the lobby areas outside the offices.
If you choose to use this method you must get approval for the insert at the Department of Residence Office in Redeker Center (approval criteria are the same as for flyers, except that inserts must be between 4.25” X 5.5” and 8.5” X 11”). Only one copy per hall needs to be stamped as approved. The numbers of mailboxes in each facility are: 315 in Bender, 318 in Campbell, 315 in Dancer, 203 in Hagemann, 236 in Lawther, 362 in Noehren, 450 in Panther Village, 214 in Rider, 212 in Shull and 154 in ROTH.