College of Education Senate Election Procedures

1. DETERMINE COE POSITIONS TO BE FILLED--January: These will include both COE Senate positions and committees. Note By-Laws 320, 321, and 351 of COE Senate. Create a ballot using the My Universe tool. Allow access to the ballot on My Universe for two weeks. Remember to open access to the ballot at 12:00 A.M. on the opening date and 11:59 P.M. on the closing date. One ballot for both COE elections and University committee elections is acceptable.

2. REQUEST FOR NOMINATIONS--February: Send a call for nominations for all COE Senate positions to a "COE Voting Faculty." (See Appendix A)

3. SAMPLE BALLOT--February : Prepare a sample ballot and distribute to all COE Voting Faculty. (See Appendix B) These positions include:

· COE Faculty Awards Committee
· COE Committee on Curriculum
· COE Graduate Studies Committee
· COE Senate

4. OFFICIAL BALLOT--March: Open access to the official ballot on My Universe for all COE Voting Faculty.

5. ELECTION RESULTS: March : Distribute the election results to all COE Voting Faculty. (See Appendix C)

6. LETTERS OF CONGRATULATIONS: April : Prior to the end of Spring Semester, send individual letters of congratulations to faculty elected to the COE Senate or to committee positions.

University Committee Elections

1. DETERMINE COE POSITIONS TO BE FILLED- Create a ballot using the My Universe tool. Allow access to the ballot on My Universe for two weeks. Remember to open access to the ballot at 12:00 A.M. on the opening date and 11:59 P.M. on the closing date. One ballot for both COE elections and University committee elections is acceptable.

2. REQUEST FOR NOMINATIONS--February:: Send a call for nominations for all University Committee positions to "COE Voting Faculty." (See Appendix D)

3. SAMPLE BALLOT--February: Prepare a sample ballot and distribute to all COE Voting Faculty. (See Appendix E)

4. OFFICIAL BALLOT--March: Open access to the official ballot on My Universe for all COE Voting Faculty.

5. ELECTION RESULTS: April: Distribute the election results to all COE Voting Faculty. (See Appendix F)

6. LETTERS OF CONGRATULATIONS: May: Prior to the end of Spring Semester, send individual letters of congratulations to all newly elected faculty.

Guidelines

1. Only COE faculty may be elected to COE positions.

2. Only "COE Graduate Faculty" may vote for the COE representative to the Graduate Council. Therefore a separate ballot must be sent for this position.

3. For both COE and University elections a Sample Ballot will be distributed five days prior to the election. Anyone NOT wishing to run must contact the Election Chair.

4. Ballots are automatically tabulated by the My Universe tool.

5. When three or more candidates are nominated for a single position, the Hare Election System shall be used to count votes.

6. The ballots should be retained by the My Universe tool following the election.