College of Education Senate Election Procedures

1. DETERMINE COE POSITIONS TO BE FILLED--March: These will include both COE Senate positions and committees. Note By-Laws 320, 321, and 351 of COE Senate.

2. REQUEST FOR NOMINATIONS--March: Send a call for nominations for all COE Senate positions to a "COE Voting Faculty." Should any Department/School have more than two nominees, an election will be conducted within the Department/School by the COE Senator to determine two candidates to run for the position. (See Appendix A)

3. SAMPLE BALLOT--March : Prepare a sample ballot and distribute to all COE Voting Faculty. (See Appendix B) These positions include:

· COE Faculty Awards Committee
· COE Committee on Curriculum
· COE Graduate Studies Committee
· COE Senate

4. OFFICIAL BALLOT--April: Distribute the official ballot to all COE Voting Faculty. (See Appendix C)

5. ELECTION RESULTS: April : Distribute the election results to all COE Voting Faculty. (See Appendix D)

6. LETTERS OF CONGRATULATIONS: May : Prior to the end of Spring Semester, send individual letters of congratulations to faculty elected to the COE Senate or to committee positions.

University Committee Elections

1. DETERMINE COE POSITIONS TO BE FILLED--March: The chairperson of the University Committee on Committees will forward the COE chairperson a list of University positions to be filled.

2. REQUEST FOR NOMINATIONS--March: Send a call for nominations for all University Committee positions to "COE Voting Faculty." (See Appendix E)

3. SAMPLE BALLOT--March: Prepare a sample ballot and distribute to all COE Voting Faculty. (See Appendix F)

4. OFFICIAL BALLOT--April: Distribute the official ballot to all COE Voting Faculty. (See Appendix G)

5. ELECTION RESULTS: April: Distribute the election results to all COE Voting Faculty. (See Appendix H)

6. LETTERS OF CONGRATULATIONS: May: Prior to the end of Spring Semester, send individual letters of congratulations to all newly elected faculty.

Guidelines

1. Only COE faculty may be elected to COE positions.

2. Only "COE Graduate Faculty" may vote for the COE representative to the Graduate Council. Therefore a separate ballot must be sent for this position.

3. For both COE and University elections a Sample Ballot will be distributed five days prior to the election. Anyone NOT wishing to run must contact the Election Chair.

4. Wait 48 hours after deadline to count ballots.

5. When three or more candidates are nominated for a single position, the Hare Election System shall be used when count votes.

6. The ballots should be retained for three months following the election.