By-Laws

 

ALPHA CHAPTER OF ALPHA UPSILON ALPHA

The Honor Society of the International Reading Association
University of Northern Iowa

 

BYLAWS

 

 

ARTICLE I.  NAME

 

The chapter shall be the Alpha Chapter of the University of Northern Iowa.

 

 

ARTICLE II.  PURPOSES

 

The purposes of the chapter shall be 1) to recognize and encourage scholarship, leadership, and service in the field of reading; 2) to stimulate the interest in and understanding of research within the field and in related areas; 3) to develop an appreciation for the importance of reading in society, the need for effective teaching of reading at all levels, and the ever-increasing literacy demands of modern society; and 4) to broaden international understanding of and communication about literacy.

 

 

ARTICLE III.  MEMBERSHIP

 

Membership in Alpha Upsilon Alpha, the literacy Honor Society of the International Reading Association, shall be based upon the character and the academic and professional attainment of candidates.

 

A.  Election to Membership.  Election to membership in Alpha Upsilon Alpha shall be conducted by the Executive Board of the society from among those candidates presented by the chapter’s Membership Committee, which shall be appointed by the Chapter Advisor.

 

B.   Standards.  Membership shall be conferred in strict accordance with standards no lower than those established by Alpha Upsilon Alpha.

 

C.   Membership in the International Reading Association.  All members of the Society not having achieved emerita/emeritus standing in the chapter must be members in good standing of the International Reading Association.

 

D.  Undergraduates.  Names of candidates will be submitted to the Membership Committee, and individuals will be elected to membership by a favorable vote by the Executive Board of the chapter.  For undergraduate students, the minimum requirements for chapter membership shall be as follows.

  1. Completion of at least five semesters of undergraduate study, or its equivalent.
  2. Scholarship in the upper 25% of the class.
  3. Completion of at least one literacy course.
  4. Recommendation to membership by a literacy faculty member of the University of Northern Iowa.

 

E.   Graduate.  Names of candidates will be submitted to the Membership Committee, and individuals may be elected to membership by a favorable vote of the Executive Board of the chapter.  For graduate students, the minimum requirements for Alpha Upsilon Alpha membership within the chapter shall be as follows:

 

  1. A major area of study in the field of literacy.
  2. Completion of a minimum of nine semester hours or its equivalent in literacy or related areas of study at the graduate level.
  3. Completion of at least half of the course work required for an advanced degree.
  4. A grade point average of at least 3.5 in all graduate work, in addition to a 3.5 grade point average in the field or area of concentration.
  5. Recommendation by a literacy faculty member of the University of Northern Iowa.

 

F.   Faculty.  Any member of the faculty whose major area of responsibility is in literacy or a related field may be elected to membership in the University of Northern Iowa Chapter of Alpha Upsilon Alpha on the basis of his or her advanced study (Ed.D. or Ph.D.) or by demonstration of having met the academic requirements for graduate students in Article III, Section E.  Candidates should apply to the Membership Committee and may be elected to membership by a favorable vote of the Executive Board of the chapter.

 

G.  Professional Members.  Any professional whose major responsibility is in the literacy field or in an area that is closely related may be elected to membership in the University of Northern Iowa Chapter of Alpha Upsilon Alpha on the basis of his or her advanced study (Ed.D. or Ph.D.) or by demonstration of having met the academic requirements for graduate students in Article III, Section E.  Candidates should apply to the Membership Committee and may be elected to membership by a favorable vote of the Executive Board of the chapter.

 

H.  Reception into Membership.  The chapter shall use the official procedure for the reception of persons into Alpha Upsilon Alpha Honor Society membership.  Temporary changes in the procedure in individual cases may be approved by the Chairperson of the Executive Committee of the society.

 

 

ARTICLE IV.  DUES

 

A.  There are three levels of dues in Alpha Chapter of Alpha Upsilon Alpha.

 

  1. IRA Dues.  Active membership in the society requires membership in the International Reading Association unless chapter emerita/emeritus status has been attained.  IRA membership dues may be sent directly to IRA Headquarters or paid annually to the chapter treasurer, who will forward these fees to IRA Headquarters.
  2. Society Dues.  Dues for Alpha Upsilon Alpha may be set by the Executive Council of the society, with approval of the IRA Board of Directors. These dues may be paid either to IRA Headquarters or to the chapter treasurer, who will forward these fees to IRA Headquarters.  
  3. Chapter Dues.  Chapter dues are established by the Executive Board of the chapter at $10.00 and shall be collected annually by the treasurer. 

 

D.  Standing of Members.  There will be two categories of active membership in the chapter, regular and emerita/emeritus.

 

  1. Regular active membership requires payment of IRA and Chapter dues.  Any member whose chapter dues or International Reading Association membership fees remain delinquent for more than twelve months may be removed from the rolls of active membership. Such a member may be reinstated to the chapter and/or society’s roll upon full payment of dues.
  2. Emerita/Emeritus Standing.  Any active member of retirement age who has retired from teaching may retain Emerita or Emeritus standing in Alpha Chapter by payment of chapter dues alone.  

 

 

ARTICLE V.  EXECUTIVE BOARD AND OFFICERS

 

A.  Executive Board.  The affairs of the chapter shall be conducted by the Executive Board.  The five voting members of the Executive Board shall be president, immediate past president, vice-president, secretary, and treasurer.  Nonvoting advisory members of the Executive Board may be appointed by the president, with approval of the Executive Board.

 

B.   Authority of the Board.  The administrative powers of the chapter shall be vested in the Executive Board, who shall have charge, control, and management of the property, affairs, and funds of the chapter, and who shall have the power and authority on behalf of the chapter to do and perform all acts and functions not inconsistent with the governing rules of the International Reading Association, Alpha Upsilon Alpha, these Bylaws, or any provision of law.

 

C.   Property.  The title of all property of the chapter shall be vested in the chapter, and the signatures of the president and the secretary, when authorized at any meeting of the Executive Board, shall constitute proper authority for the purchase or sale of property or for the investment or disposal of funds which are subject to the control of the chapter.

 

D.  Board Meetings.  Meetings of the Executive Board shall be regular (face-to-face, telephonic, or electronic) and special.  A regular face-to-face meeting shall be held at least twice each year, at a time and place designated by the Executive Board.  Telephone conference calls and meetings by electronic communication may be scheduled at the discretion of the Executive Board.  Special meetings of the Executive Board may be called by the president and shall be called at the request of any three officers.  Sufficient notice of any special meeting shall be given to each Executive Board member at least five days before the date of any such special meeting.  Notification of such a meeting shall be confirmed by the president in writing to all directors.  The notice shall state the business for the transaction of which the special meeting has been called, and at such meeting no business other than that in the notice shall be transacted.

 

E.   Board Quorum.  Three voting members shall constitute a quorum of the Executive Board.

 

F.   Term of Office.  The term of office of the president and vice-president shall be one year; however, these officers, if elected, may serve a second term immediately following their first term in office.  The secretary and treasurer shall serve staggered, two-year terms of office.


G.  Time of Assuming Office.  Officers shall assume the duties of office immediately following their installation.

 

H.  Duties of the President.  The president shall act as chairperson and presiding officer at meetings of the membership of the chapter, shall act as chairperson of the Executive Board, and shall exercise general leadership and supervision over the affairs of the chapter, implementing its purposes.  In addition, the president shall, with the approval of the Executive Board:

 

  1. Appoint chairpersons of standing and special committees.
  2. Approve personnel of committees.
  3. Call special meetings of the Executive Board.
  4. Appoint a secretary, treasurer, vice-president, or past-president in the event of incapacity or consistent non-performance of duty on the part of the officer(s) elected to serve.
  5. Manage the chapter website or appoint a regular active or emerita/emeritus member to serve as website manager.

 

I.    Duties of the Vice-President.  The vice-president shall act as presiding officer in the absence of the president and shall act as chairperson of the annual membership event.

 

J.    Duties of the Past-President.  The immediate past president shall act as presiding officer in the absence of the president and the vice-president and shall act in a general capacity as advisor to the president on the affairs of the chapter.

 

K.  Duties of the Secretary.  The secretary shall be the official custodian of all documents belonging to the chapter, shall record the proceedings of all general and special meetings of the membership and of the Executive Board, and shall carry out the general secretarial duties of the chapter.  The secretary shall act as presiding officer at general meetings of the membership in the absences of the president, president-elect, and immediate past president.  The secretary shall also notify the total membership of the date, time, and place of all general meetings at least (2) weeks before the meeting; circulate proposed amendments to each member at least thirty (30) days in advance of the meeting at which the amendments are to be voted upon;  maintain and transmit promptly the membership records of the chapter; send articles and notices to IRA Headquarters; and turn over to the incoming secretary an up-to-date record of correspondence and books within thirty (30) days of retirement from office.

 

L.   Duties of the Treasurer.  The treasurer shall receive and record receipt of all dues and other income of the chapter.  The treasurer shall make a financial report at each general and special meeting of the membership and of the Executive Board, write and sign all checks for authorized expenditures, forward promptly to IRA all dues and other fees, and within thirty (30) days of retirement from office, turn over to the successor all funds, accounts, and books of the treasurer. 

 

G.  Interim Replacement.  A vacancy in the office of president shall immediately be filled by the vice-president.  In the event of a vacancy in the office of vice-president, secretary, or treasurer, the president, with the approval of the Executive Board, shall appoint an active member to fill the vacancy until the next regular election.

 

H.  All voting members of the Executive Board must maintain active membership in IRA and the chapter as a continuing qualification for office.

 

 

ARTICLE VI.  CHAPTER ADVISOR

 

A.  Appointment of Chapter Advisor.  The Chapter Advisor shall be a full-time faculty member, appointed by the chairperson of the literacy faculty or by the appropriate administrator within the College of Education.

 

B.   Duties of the Chapter Advisor.  The Chapter Advisor shall: 1) provide liaison among the chapter, the institution, and IRA Headquarters, acting on behalf of the society; 2) provide assistance with programs and other activities, and serve as an ex officio member of the Executive Board; 3) appoint the Nominating Committee; 4) appoint the members of the Membership Committee and serve as its chairperson; 5) submit, on or before the specified date, the chapter’s yearly activity report to IRA Headquarters; 6) assist the secretary in furnishing the society with required data, and the treasurer with the submission of membership dues and other fees to IRA Headquarters.

 

 

ARTICLE VII.  ASSEMBLY

 

A.  Composition.  The assembly shall consist of the officers and all other members of the chapter who are in good standing.

 

B.   Meetings.  The assembly of the chapter shall meet at least once each year, at which time officers will be installed and new members initiated.

 

C.   Notification of Meetings.  At least two (2) weeks in advance of each meeting, the secretary shall notify all members of the date, place, and time of the meeting.

 

D.  Quorum.  A quorum shall consist of 20% of all those eligible to vote in the assembly.

 

E.   Amendments to the Bylaws.  The assembly shall have the power to amend these bylaws as provided for in Article XV.

 

F.   Referral.  Any officer of the chapter may be recalled, any proposed action on behalf of the chapter may be initiated, or any previous action taken by the Executive Board on behalf of the chapter may be referred by means of properly worded petition setting forth the action requested.  The petition must be signed by one-sixth of the active members of the chapter.  Any action, initiative, referendum, or recall shall require a noticed motion and a majority vote of the membership or two-thirds of those members present at any annual meeting of the chapter.

 

 

ARTICLE VIII.  NOMINATION AND ELECTION OF OFFICERS

 

A.  Election of  officers shall be held before or during the annual meeting and initiation event.

 

B.   Nominating Committee.  The Nominating Committee shall be composed of at least three (3) regular active or emerita/emeritus members appointed by the Chapter Advisor.  The committee shall prepare a slate of nominees annually.  Each nominee must be an active or emerita/emeritus member of the chapter.  Advance consent from each nominee shall be secured by the committee.

 

C.   Mode of the Election.   The voting shall take place either at the annual membership meeting or through a mail or electronic mail ballot sent to each member.  The ballot will include nominees proposed by the Nominating Committee.  Also the ballot will include a space for each office to allow members to enter and vote for persons not listed on the ballot.  A plurality of the votes cast shall constitute an election.  In case of a tie, a new balloting will be conducted containing the names of the tied candidates.

 

 

ARTICLE IX.  COMMITTEES

 

A.  Membership Committee.  The Membership Committee, appointed by and chaired by the chapter advisor, shall consist of at least three (3) members.  The Membership Committee shall:  1) screen all applications for membership to determine eligibility; 2) review recommendations regarding applications for all candidates applying for membership; and 3) report to the Executive Board the names of those candidates eligible and recommended for membership in Alpha Upsilon Alpha.

 

B.   Nominating Committee.  The Nominating Committee shall function as defined in Article VIII. Section B of the bylaws.

 

C.   Program Committee.  The Program Committee shall be chaired by the vice-president and shall make plans for  the annual initiation and installation assembly of the chapter.

 

D.  Other Committees.  Other standing and ad hoc committees may be created and charged by the chapter president with the approval of the Executive Board.  The members of committees shall be appointed by the president, with the approval of the Executive Board of the chapter, and shall serve for the term of the president unless otherwise specified in the charge to the committee.

 

 

ARTICLE X.  CHAPTER IN GOOD STANDING

 

The chapter, to remain in good standing, shall meet the following criteria: 1) have a minimum of ten (10) members in good standing, which must include active student members; 2) submit a yearly activity report; and 3) hold at least one meeting during the year (except in national emergencies), at which time officers are inducted and new members are initiated.  If the chapter fails to meet these requirements, it shall be placed on probation for a period of one year.  To be reinstated, the chapter must submit a written report to the Executive Council of the society, presenting evidence that the cause for the probation has been removed.  A chapter on probation for more than two consecutive years shall have its charter revoked.

 

 

ARTICLE XI.  PARLIAMENTARY AUTHORITY

 

A.  The rules contained in Robert’s Rules of Order, Newly Revised, shall govern the proceedings of the chapter, except in cases governed by these bylaws and special rules adopted by the chapter.

 

B.   The Executive Board will meet at least twice a year, in face-to-face meetings if possible.

 

C.   Additional meetings of the Board may be called by the President and may be held by telephonic or electronic communication.

 

D.  Choice of conditions for additional meetings shall be made so that the greatest number of Board members can participate.

 

E.   Meetings by telephonic or electronic communication must permit member representatives to identify themselves to the chair; to make, second, and vote on motions; and otherwise to participate in meetings.


F.   Non-voting members of the Board (e.g., newsletter editor, historian) may seek to be recognized by the chair during discussion of a motion, but only elected officers will be recognized by the chair to introduce, second, or vote on any action before the Board.


G.  Asynchronous electronic voting may be employed as deemed necessary to accomplish the purposes of the Board when a face-to-face or telephonic vote is not practicable. Such voting is not permitted in cases affecting the Chapter’s bylaws.  In order to ensure representation of all members in electronic voting, the following procedure will be followed.  (In the following procedures, a day is defined to be 24 hours from the posting of an email.)

 

  1.  The motion to be voted upon must be addressed in a message to all current officers. 
  2.  Any other voting member may second the motion via e-mail to all current officers.
  3.  Following a second, the chair will officially state the motion and call for a quorum via e-mail. 
  4.  A quorum will be achieved when a simple majority of members acknowledge their “presence” for discussion of the motion within three days of the call for quorum.
  5.  The chair may then call for discussion on the motion.
  6.  The discussion period will be no less than seven days.
  7.  Following the discussion period, the chair may call for a vote.
  8.  The voting period will be no less than three days.
  9.  The chair will report the decision to all Board members.
  10. The secretary will keep minutes of decisions and actions.

 

 

ARTICLE XII.  FINANCES

 

A.  No member of the Board shall participate in any discussion or vote on any matter in which the member or a member of his or her immediate family has a potential conflict of interest.

 

B.   No part of the net earnings or assets of the chapter shall inure to the benefit of any officer or member, excepting payment of reasonable compensation for contracted services.

 

C.  No reimbursement of expenses will be made from chapter funds without the prior approval of the Executive Board.

 

 

ARTICLE XIII.  DISSOLUTION

 

In case of the dissolution of the chapter, any assets remaining after paying, or making dissolutions for the payment of, all liabilities of the chapter will revert to the Society.

 

ARTICLE XIV.  RELATIONS WITH LOCAL AND STATE COUNCILS

OF THE INTERNATIONAL READING ASSOCIATION

 

The chapter will encourage and support participation of its members in the programs, activities, and conferences of the Iowa Reading Association.

 

 

ARTICLE XV.  AMENDMENT OF BYLAWS


A. Amendments to these bylaws shall be proposed by two or more members of the Executive Board.

 

B. Amendments may be adopted by two-thirds vote of the assembly.

 

C. The proposed written copies of amendments must have been sent to all members of the chapter at least thirty (30) days in advance of the meeting at which the voting on the amendment is to take place.

 

D. All bylaws, as amended, shall be submitted immediately to IRA Headquarters for review and final approval.

 

E. All amendments shall conform to the guidelines established by the Executive Council of the Alpha Upsilon Honor Society.

 

Hard copy pencil-dated 4-23-93
E-copy 3-18-07; reformatted 3-9-08
Amendments proposed, April 2008 and February 2009
Amendments approved by Board, February 16, 2009
Amendments approved by members, April 17, 2009
Amendments approved by Alpha Chapter Board (January 26, 2011) and members (April 15, 2011)