Event Planning

Once the space has been determined and is available, an event planner may meet with you to discuss your event, questions and concerns. There are many decisions to make and you will want to start thinking about the details as soon as possible. This is an essential part of making your event memorable.

General Information

  • To ensure the best quality of food and service possible, arrangements should be made two weeks or more in advance. If you find you have less time than that, please give us a call. We will certainly help you if at all possible.
  • It is very important that food for your event is served safely, following the Preparation and Service of Food and Beverage on Campus Policy- http://www.uni.edu/policies/1317
  • Limitations of food and services available are the prerogative of UNI Catering.
  • If an order is cancelled or changed, additional fees may be applied. Please see the additional charges for the fee structure.
  • Departmental payments for services rendered will be transferred by the Controller’s Office, with a copy to the client.  An account number is required when placing the order.
  • Prices are subject to change.
  • A service fee of 5% will be applied to those groups that fall under the B or C group classification. Please see below.
  • Our personnel are not permitted to accept gratuities or gifts.
  • Paper products are not included with an item unless specified.

 Serviced Catered Meals

Both formal and casual serviced meals are available in our private dining rooms. Groups of less than 20 may be accommodated with restricted menu selections. Arrangements can also be made for brunches and receptions.

To assure you of the finest quality food and service, we recommend that the menu selection be made four weeks in advance. Customized menus and services may require additional time. A firm guarantee (number of guests expected) must be made 72 hours prior to the event. Meals will be prepared based on this guarantee plus five percent or 10 additional guests, whichever is the least. We may refuse change in numbers after the guarantee has been given or assess an expediting fee of a minimum or $35.00.

Serviced Receptions

Reception services are available anywhere on campus. Receptions for 40 or more may be selected from our reception menus. Groups of less than 40 may be accommodated with slightly different menu selections. Special arrangements can be made for serviced receptions at other locations on campus. These will be custom planned to take into account the location, service areas and food production situations.

A service fee may be charged for any reception event outside of Commons or Maucker Union.

Liquor Service

Wine and bar service is available on campus. Bars require an average income of $125 per hour. Any amount less than this will be billed to the customer. Bar transport fees are $50 per bar for bars in locations other than Commons or Maucker Union. Clients are required, according to state law, to pay for hosted liquor prior to leaving the building at the end of the event.

Please refer to alcohol and keg beer guidelines for additional information and pricing in regards to liquor service.

Non-University Sponsored Events

There are numerous locations on campus appropriate for events such as meetings, dinners, wedding receptions, etc. We are excited to have guests on campus and will help you determine which space is most appropriate. Upon confirmation of the general details of your event, you may be required to sign a completed Use of Facility Agreement Form and supply an appropriate certificate of liability insurance.

Facility User Groups

Spaces

Room
Group Size
Services
Slife Ballroom (Commons)
220
Receptions, served meals, buffets, dances, meetings
Georgian Lounge and Porch (Commons)
220
Receptions (220)
Porch (Commons)
64
Served meals and buffets

Facility User Groups Specifications

A – If a recognized university group** is paying for the entire event and guests are attending free of charge, the group is in facility user group A.* Groups falling into the A category and using the room Monday – Friday (until 3:00 on Friday) will be asked to pay the cost of room set up and tear down. The cost can be estimated when the room is reserved.* Groups falling into the A category and using the room from 3:00 p.m. on Friday – Sunday will pay according to the fee schedule.


B – Recognized university groups generating funds in any manner before, during or after an event are in facility user group B. A 5% Service Fee will be applied.


C – All groups that are not recognized university groups are in facility user group C. This includes all profit and not-for-profit organizations, corporations, businesses, clubs and individuals not associated with the university. It also includes events (i.e. conferences, seminars, camps, meetings) that are sponsored by university departments or individuals, but not related to university business. C groups may be required to sign a completed Use of Facility Agreement Form and supply an appropriate certificate of liability insurance upon request. A 5% Service Fee will be applied.


**Recognized university groups include all faculty, staff, departments/schools and recognized student groups associated directly with the university and engaged in university business.

Fees – Commons Slife Ballroom

User Group

Commons Slife Ballroom
Full Day

Commons Slife Ballroom
Half Day*
A
Monday-Friday at 3:00 pm
Pay the cost of the room setup and tear down.
Pay the cost of the room setup and tear down.
A
Friday Evening,
Saturday & Sunday
Minimum bill of $400 (combined food and room rental)
Minimum bill of $200 (combined food and room rental)
B
$200 plus a minimum of $200 for food/beverage bill
$125 plus a minimum of $100 of food/beverage bill
C
$550
$325

* A half day is from 7:00 a.m. – 2:30 p.m. and 3:00 p.m. – midnight.

Fees – Georgian Lounge & Porch

User Group

Georgian Lounge & Porch
Full Day

Georgian Lounge & Porch
Half Day*
A
Monday-Friday at 3:00 pm
Pay the cost of the room setup and tear down.
Pay the cost of the room setup and tear down.
A
Friday Evening,
Saturday & Sunday
Minimum bill of $200 (combined food and room rental)
Minimum bill of $150 (combined food and room rental)
B
$125 plus a minimum of $75 for food/beverage bill
$75 plus a minimum of $75 of food/beverage bill
C
$225
$165

* A half day is from 7:00 a.m. – 2:30 p.m. and 3:00 p.m. – midnight.